1. JASON JOSE MALINAWAN
372 DON MANUEL SUBDIVISION
BULILAN SUR
4010 PILA, LAGUNA
PHILIPPINES
Phone No.: +63 (0)49 559 5268
Mobile No.: +63 917 629 2089
Email: jmalinawan@gmail.com
Skype ID: jmalinawan
OBJECTIVE TO CONTRIBUTE MY SKILLS IN A POSITION WITH A GROWING AND DYNAMIC
FIRM.
PROFILE
• Fluent in MS windows 98/2000/XP/Win7 operating environments.
• Proven ability to quickly learn and apply new technologies.
• Exceptionally well organized, strong work ethics, and willingness to work
hard to achieve employer objectives.
• High sense of cleanness and hygiene, independence and organisational
skills, punctuality, flexibility, loyalty, honesty, stress resistance and
motivation, impeccable appearance and strong constitution.
• Ensured in having High Computer Literacy and advanced knowledge.
Within my 11-year career from my previous company (Saipem / Global
Petroprojects Services AG – Offshore Construction Unit), I demonstrated
proficiency in all core of Administration, Personnel and Payroll functions,
from offshore operative tasks to strategic planning and decision making.
Always searching for innovative solutions and optimistic planning and
strictly following deadline schedules and corporate rules. I managed a
department with a minimum supervision but promoting team work,
performing multiple tasks effectively, and maintain confidentiality with
highly sensitive issues/matters and documentations. Our department act as
the work site Local Human Resource and serves as the Administration of all
Personnel On board.
WORK EXPERIENCE
PURSER
GLOBAL PETROPROJECTS SERVICES AG, (SAIPEM)
Uetlibergstrasse 134, CH-8045 Zurich, Switzerland
Work Location – Worldwide Semi-Submersible, Heavy Lift & Construction, &
Ultra Deep Pipe-Lay Vessel - “S.S.C.V. SAIPEM 7000”
MAY 2004 – AUGUST 2015
DUTIES AND
RESPONSIBILITIES
VESSEL ADMINISTRATION AND PERSONNEL MANAGEMENT:
• Administration of all personnel.
• Supervised and assisted the Reception and Back Office and handles all
administrative work involved
• Fully in charge of the Front Reception Desk monitoring all INs and OUTs
and allocation of cabins to all personnel.
• Handled various human resource activities including admission of marine
crew, technical crew, clients, project teams and subcontractors.
• Managed various Human Resource activities including personnel
performance evaluation, personnel re-classification and promotion, vessel
safety manning requirements and initial registration of client, vessel and
subcontracting personnel arriving on board.
• Managed personnel records and rotation ranging 350-725 crew.
• Managed the personnel cabin designations with respect to Muster List
and Station Bill procedures ranging 350-725 crew.
• Handled Passports for all crew members, technical crew, clients, project
teams and subcontractors.
• Handled all transactions pertaining personnel records, passport, SIRB, visa,
and issuance of certificates and keep the P.O.B. System up to date.
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2. DUTIES AND
RESPONSIBILITIES
• Handled all arrival and departure schedules of personnel, subcontractors
and clients.
• Provided all the necessary information to the crew, clients, project teams
and subcontractors in regard to Ship Clearance, Embarkation and
Debarkation procedures
• Strategically updated the personnel records within the company
provided system.
• Coordinated daily time sheets and handled office tasks such as
correspondence, file management and database administration.
• Updated and maintained office documentary inventory control.
• Accomplished registration of embarkation and disembarkation of
Seamen in the Flagship logbook and Seafarer’s registration book.
• Updated and managed Deck and Engine Officers’ D.P. Logbooks with
the final approval of the Vessel Management (Master & Chief Engineer)
• Coordinated orientations and exit interviews of employees.
• Arranged safety induction to newly embarked personnel or refresher to
long time non-embarked personnel
• Supervised accommodation / cabin cleaning and servicing.
• Monitored and recorded all telephone calls for back-charging.
• Assisted onboard personnel by solving internal and external concerns or
issues.
• Conducted training (Administration/Payroll) for new employees before
mobilisation to their respective vessels. Acting as instructor for their
designated positions in line for Purser and other clerical works.
• Reported directly to the Vessel Master and Superintendent. In regard to
Ship Clearance/Ship Papers etc.
• Handled all Ship clearances and establishes marine crew and technical
crew Manifests with the Immigration Officers of the respective country as
well as the handling of the necessary preparation work involved
• Prepared all required Customs / Immigration forms required for the
incoming Port of Calls and all documentations that will be required by the
Port Authorities and Marine Agents.
• Managed the request, storage, distribution, stock and control of paper
goods and printed matter for our Department
• Handled all incoming and outgoing mail
• Arranged air travel tickets transport of all arriving and departing
personnel to port of call / final destination through Milan and / or Project
Base Offices.
• Controlled all aspects of project documentation on multiple simultaneous
projects, utilizing various control methods/systems.
• Prepared, operated and updated Document Control Procedures in line
with the Company’s Document Management System.
• Ensured proper document control support is given to each project.
• Produced and maintained Document Progress Reports to Project
Managers.
• Ensured all documentation provided is as per Client quality formatting
requirements. Formatting may include correcting templates, fonts and
style, pagination and numbering and other activities that may be required
to achieve a client’s documentation requirements.
• Created Document Control and correspondence folders for individual
projects.
• Worked in strict co-operation with the Project Manager to ensure project
progress status integration.
• Ensured all templates used with the department conform to the
Company standard.
• Ad hoc duties as required for immediate and direct assistance to the
Vessel Management Team, Project team, Clients and Land Company Base
Offices.
VESSEL PAYROLL PROCESSING AND FINANCIAL MANAGEMENT:
• Handled and Assisted the Master with the Vessel Cash, audit and prepare
Master’s Cash reports (IN’s and OUT’s) for issuance to Company Financial
Management Office.
• Strictly monitored and assessed the Vessel Cash and officially requesting
to the Company Financial Management Office for required Cash.
• Process required payments in shore transactions and port of calls as per
instructions from the Vessel Management Team.
• Issued and distributed Crew Cash Advance On-Site
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3. • Processed all required shore purchase of gadgets and equipment for the
vessel use and welfare as per instructions received directly from the
Company and vessel management Team.
• Prepared and audited 6 company issued timesheets including monthly
payroll for all personnel for issuance to Company’s main offices (Milan,
Zurich, London, and other involved inter-company personnel &
Subcontractors).
• Prepared payroll sheets for Company Vessel, Construction Crew and
subcontractors.
• Prepared reports of payroll, personnel rotation, personnel / project
client / subcontractor movements and other concerns.
• Receives and access timesheets of all Subcontractors for issuing to
Project Managers and Milan/London offices.
• Prepared and processed employees’ travel and medical Expense Claims
forms for company reimbursement including company approved Course
claims.
• Liaised with Company’s main offices in addressing payroll and rotation
problems, resolving administration problems and suggesting system /
planning improvements.
• Prepared statements of meals consumed, in conjunction with the
Offshore Catering Manager and Campboss to provide more accurate
report based from the POB System for issuance to Company Assets
Management department.
• Controlled bonded stores and completing customs formalities.
HELICOPTER AND ONSHORE LOGISTICS:
• Planned and arranged meet and greet ground assistance and transport
for all arriving and departing personnel from/to onshore base/port and to
the vessel for weekly scheduled crew changes with coordination with the
Company’s Onshore Logistics Support Team and Marine Agents.
• Planned and arranged hotel accommodation for all arriving and
departing personnel (if required) through Company Ticketing Office or
Marine Agents.
• Planned and requested Helicopter flights for weekly scheduled crew
changes with coordination with the Company’s Onshore Logistics Support
Team and Marine Agents.
• Conducted helicopter safety briefings to all outgoing passengers
• Prepared and issued helicopter manifests and conduct strict luggage
control for all outgoing passengers with respect to location and helicopter
company’s rules and regulations and restrictions (IATA compliance).
• Ensured that all outgoing passengers are wearing proper survival suits, life
jackets and any required suits/equipment in compliance with the
Helicopter company’s rules and regulation.
SHIP ROLE MEMBERSHIPS:
• Ship Search Evacuation & Response Team Leader (Abandon Ship)
• Emergency First-Aid Response Team Member
• Vessel Sanitary and Health Inspection Team Member
• Vessel local H.R. representative
ADDITIONAL DETAILS:
PLV CASTORO SEI - short work assignment on-board another vessel from the
Saipem Offshore Fleet.
01 to 26 JULY 2014
(Danish waters – Maersk Dan Project to Port of Rotterdam)
FUNCTIONS:
• Re-organized PLV Castoro Sei Purser Office
• Implemented updated Administrative Work and Payroll Process
• Implemented documentation control and inventory
• Implemented Company P.O.B. System for accuracy in Personnel
monitoring.
• Conducted training to the newly assigned and newly hired Pursers
(Project Activities available if needed)
Computer Technician/ I.T. & Technical Support
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4. WORK EXPERIENCE AIMIN COMPUTER CENTER, Cabanatuan, Nueva Ecija, Philippines
03/2002 – 01/2004
DUTIES AND
RESPONSIBILITIES
• Provided technical support for the production division of the
manufacturing facility.
• Developed and installed operating systems.
• Responsibly repaired and maintained printers, monitors, scanners and
hardware.
• Provided assistance at the in-house helpdesk providing technical support
by phone and in person to the facilities staff.
• Responsibly installed new software and systems on existing equipment.
• Tested systems to ensure the elimination of bugs or viruses.
• Responsibly performed troubleshooting activities prior to the
implementation of new systems.
• Updated and maintained all manuals / records for vessel machinery /
equipment.
• Maintained material safety data sheet information and records.
• Administration of Internal system.
WORK EXPERIENCE Computer Technician/ I.T.& Technical Support / Cashier
CYBERIA COMPUTER ENTERPRISE, Pila, Laguna, Philippines
06/01 – 01/1999 - 03/2002
DUTIES AND
RESPONSIBILITIES
• Managed installation of software, modems and drives.
• Tested software and computer equipment
• Provided technical telephone support to correct software and hardware
problems.
• Assisted with the repair of computer systems on site and for existing
customers and the maintenance of client documentation.
• Performed upgrades on existing computer systems.
• Maintained all network file system (NFS) mounts.
• Implemented and administered network information services (NIS) for
multiple domains.
• Installed and troubleshot trader system applications.
• Educated traders to new systems and applications.
• Debugged operating system problems.
• Configured all servers and workstations to system requirements.
• Interfaced and monitored market feeds to network domain servers.
• Monitored network traffic and adjust system parameters to increase
system performance.
EDUCATIONAL
BACKGROUND
Bachelor in Science in Computer Science
Major in Information and Technology
AMA COMPUTER UNIVERSITY
Sta. Cruz, Laguna
March 2001
Secondary Education
LICEO DE PILA
Pila, Laguna
March 1996
Tertiary Education
COLEGIO MONTEREI DE PILA
Pila, Laguna
March 1992
COMPLETED
COURSES,
TRAININGS and
BASIC TRAINING
- Personal Survival Techniques (IMO Model Course 1.19)
- Fire Prevention and Fire Fighting (IMO Model Course 1.20)
- Elementary First Aid (IMO Model Course 1.13)
- Personal Safety and Social Responsibility (IMO Model Course 1.21)
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5. SEMINARS
COMPLETED
COURSES,
TRAININGS and
SEMINARS
Completed in Global Training Systems – Philippines Inc.
(5th
F, Manufacturer’s Bldg. Inc., Ronquillo St. Plaza Sta. Cruz, M.M.)
M.E.F.A.
- Medical Emergency First Aid Course – STCW 8
Completed in Consolidated Training System Inc. (Manila, Phil)
S.S.A.T./S.D.S.D.
Ship Safety Awareness Training and Seafarers with Designated Security
Duties Course
- (IMO Model Courses 3.26 & 3.27)
- (ISPS Code and Chapter XI-2 of SOLAS 74, as amended)
- Regulation VI/6 of the 1978 STCW Convention, as amended)
- Section A-VI/6, Paragraphs 4, 6, 7 & 8 and Tables A-VI/6-1 & A-VI/6-2 of
the STCW Code 2010 Manila Amendments)
Completed in Meridian International Maritime Training Center Inc.
(Meridian Kalaw Center Bldg., T.M. Kalaw Ave., Ermita, Manila)
PDOS
- Pre-Departure Orientation Seminar
Manpower Resources of Asia (Makati, Phil)
ANTI-PIRACY AWARENESS
- Anti-Piracy Awareness Seminar
Sealanes Marine Services, Inc. (Makati, Phil)
B.O.S.I.E.T.
- Basic Offshore Safety Induction and Emergency Training
- Basic Safety and Emergency Preparedness Course
- Air Pocket Plus Training; Helicopter Safety and Emergency Preparedness
Course
Completed in IDESS Training Centre (Olongapo City, Phil.)
Refresher Completed: 25 November 2011 (C.T.S.I. - Cavite, PH)
B.N.S. / F.O.E.T.
- Basic North Sea Course / Further Offshore Emergency Response Training
Completed in IDESS Training Centre (Subic Base, Olongapo City, Phil.)
Refresher Completed: 25 November 2011 (C.T.S.I. - Cavite, PH)
Basic Safety & Emergency Training - OPITO 2 / OLF 2 / NOGEPA
Further Offshore & Emergency Training w/ HUET EBS
Completed in Falck Nutec Rotterdam BV (Netherlands)
Refresher Completed: 25 November 2011 (C.T.S.I. - Cavite, PH)
(IATA) International Air Transport Association - Dangerous Goods Course
Completed in Falck Nutec Rotterdam BV (Netherlands)
P.R.I.IN.
- (People Readiness in (FIRST AID) Intervention Training Course.
Completed onboard S.S.C.V. Saipem 7000 (Annual Refreshers included)
TRANSFERABLE
SKILLS
Computer Proficiencies: Fluent in MS Office (Excel, Word, Access,
Powerpoint).
Able to work In any Computer Environment and Operating System.
Language Comprehension: Tagalog (Natural Tongue), English (fluent), Italian
(Basic)
PERSONAL DATA
• Age : 36
• Birthday : August 03, 1979
• Status : Married
• Religion : Roman Catholic
• Height : 5’6’’
• Weight : 169 lbs
• Spouse : Mrs. Sherry Sharon T. Malinawan
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6. Passport No. : EC2605437
Expiry : 02/11/2019
SIRB No. : C0190072
Expiry : 20/01/2019
VISA Details
U.S. Visa : 20113132530001 / B1 OCS
Expiry : 08 Nov 2016
CHARACTER REFERENCES
CAPTAIN ANTONIO C. SALGADO JR.
Deputy Chief Pilot, Airbus A320 Division
Philippine Airlines, Pasay City
PHILIPPINES
Email: asalgz@yahoo.com
Contact: +63 917 626 1995
CAPTAIN GUIDO SCHIAPPACASSE
MASTER, S.S.C.V. Saipem 7000
Saipem SpA
Via Martiri di Cefalonia, n. 67
IV Palazzo Uffici
20097 S. Donato Milanese (MI)
ITALY
Email: gschiappacasse@fastwebnet.it
Contact: +39 347 2411635
CAPTAIN ROBERTO SPREAFICO
CONSTRUCTION SUPERINTENDENT (MASTER), S.S.C.V. Saipem 7000
Saipem SpA
Via Martiri di Cefalonia, n. 67
IV Palazzo Uffici
20097 S. Donato Milanese (MI)
ITALY
Email: spreaf@tin.it
Contact: +39 347 2235424
JEAN-MICHEL CHOUCROUN
CONSTRUCTION SUPERINTENDENT, S.S.C.V. Saipem 7000
Saipem S.A.
Saipem S.A. / Synergies
8, Avenue de Lunca
78884 St. Quentin en Yvelines
Paris, FRANCE
Email: jeanmipc@wanadoo.fr
Contact: +33 672737146
DANIELA BONVINI
Ticketing Office – Department Head
EniServizi SpA
Via Agadir
20097 San Donato, Milanese
Milan, Italy
Email: daniela.bonvini@eniservizi.eni.it
Contact: 0039 02 520 54775
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