ICPC SOS workshop

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"Digitizing Local Collections": An Iowa Conservation and Preservation Consortium (ICPC) Save Our Stuff (SOS) preconference presented by Nancy E. Kraft and Bethany Davis at the University of Iowa Main …

"Digitizing Local Collections": An Iowa Conservation and Preservation Consortium (ICPC) Save Our Stuff (SOS) preconference presented by Nancy E. Kraft and Bethany Davis at the University of Iowa Main Library on June 5, 2014.

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  • 1. Digitizing Local Collections An ICPC SOS preconference workshop presented on June 5, 2014. Digitizing Local Collections by Nancy E. Kraft and Bethany R. Davis is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.
  • 2. Who are we? Who are you? Nancy E. Kraft Head, Preservation & Conservation nancy-e-kraft@uiowa.edu Bethany Davis Digital Processing Coordinator Librarian bethany-davis@uiowa.edu
  • 3. Outline for the afternoon * Introductions * Project planning & digitization workflow * Access & metadata * Digital preservation * Conservation & digitization space tour
  • 4. Digital Collections Metadata Well-formed digital objects Digital preservation Access
  • 5. Project Planning * Value & Use * Condition & Characteristics of originals * Acceptability of the resulting digital object * Existing access aids * Copyright
  • 6. Do this: Frederick W. Kent Photograph Collection - Subseries: Theatre
  • 7. Don’t do that: Keith/Albee Vaudeville Theater Collection - Scrapbook 48
  • 8. Digitization Workflow * Draw it out * Talk about it * Do a pilot * Revise
  • 9. Project Management Tool http://www.trello.com
  • 10. Digitizing Collections Digital copy stand: Nikon D300, 12-24 mm lens Cool Lites (compact fluorescent lenses) Image provided by Nancy Kraft.
  • 11. Digitizing Collections Zeutschel 12000 Overhead scanner
  • 12. Digitizing Collections E.W. Ensign Diary. Civil War Collection.
  • 13. Scanning Demo
  • 14. Capture Resources Association for Library Collections & Technical Services (ALCTS) Minimum Digitization Capture Recommendations http://www.ala. org/alcts/resources/preserv/minimum- digitization-capture-recommendations
  • 15. Images from the ALCTS Minimum Digitization Capture Recommendations. Manuscripts. Left to Right: 200 ppi 300 ppi 400 ppi 500 ppi 600 ppi 700 ppi
  • 16. Capture Resources National Archives & Records Administration (NARA) Reformatting Approaches http://www.archives. gov/preservation/products/definitions/reforma tting.html
  • 17. Capture Resources Federal Agencies Digitization Initiative Still Image Working Group Technical Guidelines for Digitizing Cultural Heritage Materials… http://www.digitizationguidelines.gov/
  • 18. Folder & File Names * Plan folder and file names that are - Unique - Scalable - Descriptive - Meaningful
  • 19. Metadata (tempting to avoid)
  • 20. Metadata * Another term for cataloging – Subject – Author – Title – Etc. * Provides searching capability for user
  • 21. Metadata * Establish a metadata record structure * Make decisions based on user * Take advantage of templates * Identify standards and best practices
  • 22. Metadata * CDP Dublin Core Metadata Best Practices * LC Name and Subject Authorities * DCMI Type Vocabulary - Type (DCMI): still image * Getty Art and Architecture Thesaurus - Type (AAT): scrapbooks
  • 23. Benefits of standards * Enhance reliability of retrieval. * Enable compatibility with other collections (cross-database searching). * Make maintenance and possible migration of data easier. * Following cataloging standards (AACR2, LCSH, etc.) is best, but consistency is most important.
  • 24. Metadata * Goal: Standardized & shareable metadata.
  • 25. Metadata * Goal: Standardized & shareable metadata.
  • 26. Villarreal sisters on bicycle, Sheffield, Iowa, 1965
  • 27. Follow established standards * No need to reinvent the wheel. * Look at other online collections. http://digital.lib.uiowa.edu/
  • 28. Creating Metadata * Keywords, search points, access... * Title, creator, subject, location, time. * What is important to the user? * Let’s be tersely descriptive.
  • 29. Metadata Tips * Review and revise. * After finishing a batch of records, review process and look for ways to improve it. * Start with a small batch, 20 or fewer records. * Template whatever you can – eliminate keystrokes.
  • 30. Preservation Activities
  • 31. Digital Preservation “The active management of digital content over time to ensure ongoing access.” National Digital Information Infrastructure and Preservation Program (NDIIPP) http://www.digitalpreservation.gov
  • 32. Life Cycle Model
  • 33. National Digital Stewardship Alliance * Created the Levels of Preservation. * Goal: simplicity, practicality, reflective of best practices. * Independent of formats & systems. * Broadly useful.
  • 34. Digital Preservation * LOCKSS * CLOCKSS * Portico * Archive-It
  • 35. Digital Preservation * Multiple copies saved to multiple media across multiple locations. * Keep the original. * Don’t be afraid to start small & simple. * Active management.
  • 36. Contact Information Nancy E. Kraft Head, Preservation & Conservation nancy-e-kraft@uiowa.edu Bethany Davis Digital Processing Coordinator Librarian bethany-davis@uiowa.edu
  • 37. Resource Links Helpful links compiled by yours truly: Capture Resources https://wiki.uiowa. edu/display/DigiDoc/Capture+Resources Equipment List https://wiki.uiowa. edu/display/DigiDoc/Equipment+List
  • 38. "Digitizing Local Collections" An ICPC SOS Preconference Workshop Find this presentation at Slideshare.net/BethanyDavis Presented June 5, 2014 by Bethany Davis & Nancy E. Kraft.