Practical steps towards digital preservation at institutional levels

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Practical steps towards digital preservation at institutional levels

  1. 1. Practical steps towards digital preservation at institutional levels Chris Rusbridge09/25/12 1
  2. 2. Contents• Who has responsibility?• When?• What?• CDocS example09/25/12 2
  3. 3. Who has responsibility?• National bodies? – National & copyright libraries? – JISC? AHDS etc?• Consortia, membership organisations? – CURL, RLG? – Regional groups?• Commercial operations? – OCLC, NDAD?09/25/12 3
  4. 4. Institutional responsibility?• Local scholarly material• Learning materials• Institutional records• Experimental data & notebooks• Licensed material??• Might be out-sourced09/25/12 4
  5. 5. When?• Short term – Think! Avoid stupid things!!• Medium term – Review requirements – Ensure you can keep bits – Plan09/25/12 5
  6. 6. When?• Long term – Pilot – Modify – Deploy – Expand – Review09/25/12 6
  7. 7. What?• Digitised stuff – not a priority – think about metadata & formats• Databases – think about meaning, codes, consistency• Web pages – think about value, significant properties etc09/25/12 7
  8. 8. What?• Documents – less significant if paper files exist• Records – decisions, minutes, proposals, policies – may be documents, may be email, may be memos, often mixed! – Legal obligations exist (to keep & to destroy) – PROBLEM AREA09/25/12 8
  9. 9. CDocS example• Committee Document System• Collects metadata automatically• Produces documents in XML• Documents prepared in Word (with macros)• Documents viewable on web in HTML, or in Word formats09/25/12 9

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