ARXivar allows you to store, organize, share information and also to manage company processes through a powerful workflow engine. In one single solution there is everything needed to store any type of document: invoices, delivery sheet, orders from ERP system, e-mail, faxes, drawings, internal documents, letters... ARXivar is also the starting point for the creation of documents within the company.

2. WHAT IS ARXIVAR

3. ARXivar is a platform for document
management, information and
process management

4. ARCHIVING
MAIL
CERTIFIED EMAIL
FILE FAX PAPER
•MS Office, •Scanner
Openoffice •Multifunctional
•PDF printers
•Images, videos •Barcode
ERP
•SAP
•MS Dynamics ARXivar EVENTS
•AS/400

5. DOCUMENT MANAGEMENT
MAIL, FAX
• Sending and receiving VERSIONING
• Attachments
CERTIFIED EMAIL STAMPS
• Sending and receiving • Configurable by the user
• Management and archiving
FORMS WORKGROUP
• Company templates • Sharing
• Office, PDF, WEB templates • Distribution
ORGANIZE DOCUMENTS CONTROL
• Folders • Log
• Binders • Security, encryption

6. Workflow & BPM

7. ONE SOLUTION

8. WHY USING ARXIVAR

9. WHY USING ARXivar
• Outgoing documents • Data security • Supplier invoices
• Spool Recognition • Sharing approval
• Incoming documents • Versioning • Offer cycle
• Barcode • Protocol • Quality management
• Paperless office • Company templates • Loan approval
• Mail / fax integration
ARCHIVING
DOCUMENT BPM - PROCESS
MANAGEMENT MANAGEMENT

10. ARCHIVING

11. ARCHIVING
Outgoing documents Incoming documents
• Automatic • Easy integration
• Any ERP • Barcode labels
• No development • Free form rocognition
needed • Protocol
• Print spool or PDF
• Document sending by
email, fax

12. OUTGOING DOCUMENTS
PDF recognition
Print invoice
• OUTGOING DOCUMENTS
– Automatic import of the Automatic
output of any erp archiving

13. INCOMING DOCUMENTS
Invoice registration
Print label
Automatic
archiving
• INCOMING DOCUMENTS
– Automatic import of the
suppliers invoices with
barcode

14. DESTRUCTURED INFORMATION
• Scanner and
Multifunctional
printer
• Polled folders
• Protocol
• Directly from Office
• Email, Fax

15. DOCUMENT MANAGEMENT

16. DAILY USE
• Find a document, open, edit , save it
• Versioning
• Activity log
• Distribution, workgroup
• Organize information
– Connection, folders, binders and links
• Notes, stamps

17. PROCESS MANAGEMENT

18. Process designer
• Simple and intuitive
• User-friendly

19. Basic features
• Task
– Who, what, how
– Time
• Link
– Decisions
– Input, output, actions
• Conditions
– Routing and connection

20. Quality control

21. Customers order management

22. Incoming invoices approval

23. Project approval

24. Non-conformity

25. Corrective action plan

26. Integrations and extensions
CONNECTORS AND PLUG-IN

27. EMAIL INTEGRATION
• AUTOMATIC OR MANUAL
EMAIL ARCHIVING
• From Outlook, Exchange
or Lotus Notes and POP3

28. FAX INTEGRATION
• With the integration to
the most common
programs we can send
and receive faxes directly
from ARXivar

29. ERP INTEGRATION
Dynamics NAV
SAP
AS/400

30. ELECTRONIC STORAGE

31. The phases
• Sale invoices
1 • Purchase invoices
• Delivery note
Archiving • VAT registers
• Company registers
2 • Digital signature
• Time stamp
• Digital print sending
Electronic
storage

32. PROCESS

33. OUTGOING DOCUMENTS
PDF Recognition
Print invoice
• OUTGOING DOCUMENTS
– Automatic import of the Automatic
output of any erp archiving

34. INCOMING DOCUMENTS
Invoice registration
Print label
Automatic
archiving
• INCOMING DOCUMENTS
– Automatic import of the
suppliers invoices with
barcode