RDPI-CCDRM Phase III Coonsolidated Project Completion Report d4 19-07-2012

Child Centered Disaster Risk Management
Project Phase-III
Completion Report
Zafar Ahmad
Research & Documentation Coordinator
Rural Development Policy Institute
Islamabad

Acknowledgement
Reporting and documentation activities are primary evidence to present the work done in the field. In
pursuance of field objectives, flow of information from grass root level to the strategic apex is vital
ingredient not only to keep things done on track but also to shape up a good recipe to taste for the rest
of the impact equally applicable to future development projects in particular.
Under Phase-III of CCDRM Project, keep knowing updates from the field is important like any other
development project in the sense to devise dynamic strategy for the best possible real time
interventions at the right time and at the right place to cope with objectives in a coherent way.
District Teams are the real time in-charge in generating and maintaining information flow from instant
beneficiary to top management. In the hierarchy, reporting and documentation desk has prime
responsibility with perceived support from the field teams in presenting fruitful stuff to every internal
and external stakeholder.
Five teams equally available in all RDPI operational districts of Sindh and Punjab Region joined hands
with the responsible Chair at Head Office. The Documentation Desk has been capable of updating
reports only because of getting information stream through initiated commitment and hard work of
DTLs and team mates at each of the district level. PRDI Head Office acknowledges continuous support in
shape of statistical, narrative reports and glimpses received from dream team members.
In particular, this desk is very much thankful to Ghotki team members and Somroo Brothers: Mr. G.M.
and Mr. Altaf extended their utmost commitment and came with the deliverable effectively and
efficiently; as and when they were requested. From Thatta, Mr. Nadeem Azeemi, taking him on board
with prime responsibility for reporting purpose did very well to keep the desk updated with the
progress. In Punjab Region, Mr. Anjum’s efforts from Rajanpur, Mr.Saleem’s persuasive vigilance from
Layyah and Mr. Qasir’s consistent work from Muzaffargarh; and work done by all team members and
hard work of partner’s from associated organizations are very much appreciated.
In completion of Phase-III of the project Plan – Pakistan support is recognized all time provided financial
resources to meet with the ends. As a whole, thanks to all team members in the field contributed and
provided support for the reason this office has been capable to pass on required information to the High
Ups!
Zafar Ahmad

Table of Contents
CCDRM Project Background............................................................................................................ 1
Executive Summary......................................................................................................................... 2
CCDRM Project Phase-III Activities ................................................................................................. 3
Execution of the Project Phase-III Activities................................................................................... 4
Result-01: Resilient and Humanly Developed Communities ...................................................... 4
Result-02: Sensitized, Capacitated and Resourceful Civil Society for the CCDRM and HD ........ 8
Result-03: Capacitated and Responsive Governance to Citizen and Children Rights............... 17
Result-05: Increased awareness and commitment among other stakeholders....................... 19
CCDRM Phase-III Project Output and Impact ............................................................................... 20
Annexure(s)................................................................................................................................... 25

Rural Development Policy Institute | CCDRM Project Phase-III Completion Report
Page 1 of 29
CCDRM Project Background
The monsoon floods of 2010 brought unprecedented destruction across Pakistan exposing the
vulnerability, poverty and no development in flood prone communities; and weaker disaster
response capacities of government and non-government institutions. The flood prone
communities for their being residing at edges of the larger society and away from the
administrative and political power houses, have always been remained outside the realms of their
attentions when it comes to making development policies, setting its priorities and allocating
resources.
In 2008-09 Rural Development Policy Institute (RDPI) with the support of Plan Pakistan set on a
voyage to understand the dimensions and dynamics of hazards faced by the poor communities,
vulnerabilities they suffer with and their subsequent capacities. In this journey, the larger
development context & actors, their conventional and potential roles were also come across to.
The outcome of this expedition was “Neighboring Risk” and detailed development profiles and
indicative plans of districts of Layyah, Muzuffargarh, Rajanpur, Ghotki, Thatta and Vehari were
studied.
By taking the fundamental equation of alternative perspective on disasters “Neighboring Risk”
purposes a Human Development approach for building the capacities and breaking the poverty-
vulnerability nexus of disaster prone communities. This approach takes capacities as
development options that must be increased to address vulnerabilities and minimize disaster
risks.
Neighboring Risk proved to be a launching pad for a research to development and DRM
movement. A thread is picked to a comprehensive capacity building programme “Child Centered
Disaster Risk Management”. The CCDRM programme aimed to capacitate the three players: the
communities, their representative civil society organizations and governments/state. The
programme was well underway when in July 2010; the catastrophic monsoon floods jolted
Pakistan affecting 20 million or 1/9th
of the country population including those engaged with this
program. Thus it had to be halted for fulfilling the emergency needs of the affected communities.
RDPI implemented CCDRM Project in five flood prone districts: neighboring river Indus named
as Layyah, Muzuffargarh, Rajanpur, Ghotki and Thatta. The project activities resolve around
following key areas with reference to implementation and further strengthening of the CCDRM.
 Safe and Resilient Communities
 Capacity Building of Civil Society organizations
 Capacity Building of local government officials and working towards safer Schools

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Executive Summary
In pursuance of working plan under Phase-III of CCDRM Project, designed activities
commenced with due diligence, maintaining degree of excellence, and tight time lines with
delivery of perceived results effectively and efficiently.
During assigned length of the phase, all sort of activities devised under Result-01-03 & 05 are
completed as 100%. The designed outputs are achieved as village contingency plans were
refined, developed and displayed as per prescribed format and quantity in the districts. In order
to acquire basis at grass root level village organizations and Community Youth Groups are
formed and trained to face, manage and work with competency in case disaster is faced.
Keeping in view of designed Result-02: Sensitized, Capacitated and Resource Civil Society for
CCDRM and HD; the institutional capacity of partner CSOs is assessed, proposed necessary
interventions and their competency level is enhanced through coherent planning workshops and
extensive institutional trainings of their personal. All the time hands on institutional and
technical support to the partners and community in general has bring fruitful results in taking the
charge at their own to work with knowledge, skills and demonstrated behavior.
With reference to Result-04: Capacitated and Responsive Governance to Citizen and Children
Rights for CCDRM and Human Development; besides partner organizations, local government
administration has been engaged, need assessment is done, provided support and tailor made
training on CCDRM to capacitate; and joined hands to work together. Disaster Management
Resource Centre is in placed to support and keep the information flow smoothly. Focus is also
taken on strengthening District Disaster Management Authorities. DDMAs are involved and
supported to strengthen their capacity for their effective role in any sort of un-pleasant situation.
In regard to Result-05; for motivation, community sensitization and developing sense of
responsibility among different stakeholders likely to be associated with the disaster management;
activities like celebration of river day, disaster day, conference/workshop on voluntarism is
arranged and effective results achieved in getting willingness to exert high level of efforts with
one sole objective to fight against disaster and manage effectively at grass root level.
Thus CCDRM Phase-III work plan followed in letter and spirit and activities completed within
stipulated period of time meeting all the objectives to its realistic interpretation.

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CCDRM Project Phase-III Activities
In lines with the key areas as described in background as above of CCDRM project, the activities
are designed and bifurcated under specified results as follows:-
Result-01: Resilient and Humanly Developed Communities
 Refining Village Contingency plans that have been developed in CCDRM
phase II
 Displaying final contingency plans at prominent locations in each village
 Mock drills in each community
 Training of VOs) and CYGs on CCDRM
Result-02: Sensitized, Capacitated and Resourceful Civil Society for CCDRM and HD
 Review of CCDRM Phase II engaging partner CSOs in each district
 Institutional Need Assessment of Partner CSOs
 Orientation and Planning workshop with partner CSOs in each district
 ToT of CSOs on CCDRM manuals
 Institutional support to CSOs
 Hands on support to partner CSOs
 Meetings with CSOs to develop CSOs contingency plan
 Developing organizational contingency plans for each of the partner CSO and
a consolidated plan for RDPI and district CSO network.
 Multi stakeholder consultative workshop
 Coordination meetings with stakeholders
 Development of District Contingency Plans
 Bi-monthly meetings of district CSO networks
 Establish and strengthen district volunteer movement with support of Social
welfare department.
Result-03: Capacitated and Responsive Governance to Citizen and Children Rights for
CCDRM and Human Development
 Participatory capacity and need assessment of local governments in the
context of district development, DRM and contingency planning
 Need based and tailor made training of local administration on CCDRM
 Support for the working of district development and disaster management
resource centre
 Strengthen DDMAs
Result-05: Increased awareness and commitment among other stakeholders
(Universities, Donor, Communities, NDMA/PDMA/DDMA and Ministry of
Disaster Management (at National and Provincial levels); Media and
concerned government departments
 Celebration of River Day and Disaster Day

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Execution of the Project Phase-III Activities
The project is completed with execution of all sorts of activities as per design, plan and
procedure devised there at. Here as under activity wise execution brief pertaining to specified
five focus districts is given fulfilling the objectives in letter and spirit.
Result-01: Resilient and Humanly Developed Communities
Refining Village Contingency Plans:
 The target is achieved as 100%. Overall, 125 Village Contingency Plans were refined in all
the five districts.
 RDPI district teams have held meetings with partner CSOs in which they were oriented on
the procedure for refinement. As a result, CSOs engaged VOs and CYGs updated and refine
the Village Contingency Plans developed during Phase-II. All the relevant information like
names of Committee members, evacuation points, paths and available resources etc were
revised in case of any change in the previous one.
Communities have always been benefited through lessons learnt from the past experiences and
refining of ideas and observations for futures in retro scope. In this connection, all partner CSOs
were informed to refine the village contingency plans that were developed in the last Phase. They
were communicated to discard all outdated information and included all relevant and up to date
material and information in the new contingency plans. Representatives from Partners CSOs
visited every village on a scheduled date to refine the village contingency plans. With the help of
every village community, contingency plans were refined and improved incorporating all first
hand and updated information
Displaying Final Contingency Plans at Prominent Locations in each Village:
 100% target is achieved. Total 500 Panaflex banners were displayed in the five districts.
 Each CSO displayed Contingency plan-related banners in each of its target communities.
Four banners were displayed in each target village. A total 20 banners were displayed by
each partner CSOs in five targeted villages. Hence total 100 banners were displayed in target
villages for each district under CCDRM Program.
 Also such banners (Contingency plans) were displayed at prominent places in the village,
Union Council Offices, Social welfare Office and CSOs offices etc.
It was quite essential to display the updated information acquired in village contingency plans on
all prominent places where not only each member of community but also other stakeholders
could access to information beneficial to utilize in emergencies on need cum basis. All
geographical and resources information along with the name and mobile numbers of VO
committees members, relevant contact numbers of Union council, Taluka and district
government administrations, local CBOs and CSOs, NGOs and INGOs working in the districts
and all relevant government departments contacts were set to print on a 3X5 foot banner. Four
prints of each village contingency plans were printed.

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One was displayed in the relevant union council office and another was displayed in CSO office.
Rest of the two was displayed on prominent locations in the same village, to which it belonged
to, for the ready reference of the community.
Mock Drills in the Community:
 100% target is achieved. 10 Mock drills were conducted in each district and hence the overall
target of 50 drills is achieved.
 Each CSO has five communities; hence conducted two Mock Drill sessions in which
two/three communities participated in each session respectively.
 Prior to Mock drills, CSOs conducted the meetings with communities and guided them about
the activity every stage from early warning to evacuation at safe places.
It was learnt from the recent floods experiences that one of the major factor that caused heavy
losses to the communities is lack of knowledge of the community regarding proper actions to be
taken during and before disaster. In was quite essential to make the communities drilled on how
to evacuate and reach at safer place during any tragedy or disaster.
The objective of the drill was to provide chance for practical exercise to the VOs, CYGs & their
sub-committees in the disaster situation (flood). Such artificial situation was created to enhance
their capacity for Disaster Risk Management.
Ten Clusters of two to three villages were formed and communities were engaged in a pre-
selected village for their respective mock drill. Trainers described about the drills. Task oriented
teams were formulated and assigned the specific roles to each participants to perform during the
drill. Mock drills were exercised with a theme to practice the evacuation process effectively in
disaster situation.
The members of the VOs and CYGs of the target villages were engaged and purpose of the
activity was briefed to them. Mobilizers and other support staff of partner CSOs reviewed the
role and asked the members of sub-committees to present an exercise in the shape of a mock
drill. One member from the early warning committee of each village participated in first part of
the drill and exhibited the process of receiving, verification and dissemination of the early
warning. Following committees were formed:-

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 Management Committee
 Search and Rescue Committee
 Volunteers Committee
 Relief Camp Committee
Mock is started in the way that a villager receives the information of disaster and reports to
Masjid’s Paish Imam who announces the news through mega phone/loud speakers. Community
leaves their houses, taking children, and elders, cattle and live stock and carrying every valuable
item with them to a predefined secure place.
A scene in the sense was created that on receiving the information of the approaching flood, a
meeting of the community is called and the president of VO explained the situation to the
community and the members of VOs & CYGs.
The preparation status of all the sub-committees is reviewed and directions were issued to the
responsible members about their respective functions. After that each sub-committee presented
the exercise of their respective functions. The evacuation committees presented the way they
provide feedback. The participants exhibited the way for safe evacuation of the community,
especially the elder, children & women.
The first aid committee exhibited the performance of their duty for reparation of first aid kits and
provision of first aid in a condition where a woman was seen as injured after snake bite. The
livestock committee performed the show where they arranged fodder, water for the cattle and got
the cattle vaccinated before the flood arrives.
Develop linkages/networking of vulnerable communities (including children/women) with
government agencies, civil society organizations for better coordination to mitigate and
respond to disasters:
 Different events like seminars and workshops etc were organized where CYGs, VOs,
government representatives and civil society organizations were invited and get introduced
with each other.
 RDPI district managers developed close liaison and remained in contact with lines
departments like DDMA, Social Welfare Department, TMA, 1122 and Health Department
etc to achieve the same objective.

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It was quite necessary to develop the linkages between vulnerable communities and
governmental/non-governmental agencies and CSOs supposed to respond during disasters for
better coordination to mitigate the suffering and losses.
In this regards, RDPI teams visited the vulnerable
communities. Information collected about vulnerable
person (children, women, old persons, human with
physical disabilities etc); and shared with relevant office
during meeting on different occasion. The communities
joined hands and participated in all relevant activities
performed by partner CSOs.
RPDI contacted with all vulnerable communities,
government agencies, CSOs and made presentation of
delivered assignments with the request to join hands
together for regular coordination to mitigate and respond to disasters. Different stakeholders
were visited twice during the length of time frame; engaged frequently in activities to capacitate
and getting their willingness to exert high level of efforts on DRR.
Training of Village Organizations and Community Young Groups on CCDRM
 CSOs conducted Two days training of each VOs on following manuals;
a) Information flow and effective communication
b) Children and Disaster Preparedness (Refresher)
 Each partner CSO successfully conducted trainings of VOs despite of some challenges.
Wheat harvesting season was one of the major challenges, as community members were busy
there. Total 250 trainings were conducted entrusted 50 to each district team; hence 100%
target in execution of the activity is achieved.
 For quality assurance RDPI district teams monitored the trainings extensively. During
monitoring visit it was observed that; there was noticeable extended level of understanding of
VO regarding DRM. They did have more conceptual clarification as compared to the
previous phase of CCDRM. Partner CSOs also developed better rapport with the local
communities.
1. Trainings of Village Organizations
Trainings of village organizations on CCDRM manuals was one of the budget activity of this
phase. CSOs had to conduct two days trainings of each village organizations on following
manuals:-
a) Information flow and effective communication
Each partner CSO successfully conducted trainings of VOs despite of many challenges. Major
challenge faced in that context was harvesting season of wheat. It was tried by RDPI district
team to visit and monitor maximum number of field trainings. During monitoring visit it was

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observed that there was noticeable extended level of understanding of natives regarding DRM.
They looked more energetic as compared to previous phase. Partner CSOs looked in better
reputations with village natives.
2. Training of CYGs
Trainings of child youth groups on Volunteerism was one of the important activity of this phase.
CSOs had to conduct 2-days trainings of each Child Youth Group on following manuals:-
a) Children and Volunteer Movement
Following topics were covered in the training sessions:-
 What are children and its definition?
 Children Rights
 What is disaster?
 Role of children during disaster
It was good to see energy, participation and energy level of CYGs members during trainings.
They had developed better command over disaster risk management and basic concepts. Trainer
was able to convey and inculcate the contents to participants as trainer made use of interactive
approach and methodology during training sessions. Key training methodology was used by
trainer: braining storming, role plays, group work and story-telling.
Result-02: Sensitized, Capacitated and Resourceful Civil Society for the
CCDRM and Human Development
Review of CCDRM Phase II engaging partner CSOs in each district:
 The major purpose of the activity was to discuss the issues and challenges of the phase II,
lesson learnt and work out on suggestions and recommendations to get better and improved
results in upcoming phases of the project.
 One Review meeting of CCDRM Phase II has been done by involving CSOs in each of the
five districts; hence concludes 100% execution of the activity.

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As it was necessary before commencing the Phase-III of the project, a meeting with partner
CSOs was held at each of the district level for performance review and sharing the CCDRM
project Phase-II experiences, suggestions, achievement and short comings before helpful to be
used in Phase-III.
Heads of partner organizations along with their filed staff participated in the workshop. Each
participant shared views and experiences of CCDRM Phase II, regarding achievements, issues,
and challenges.
Proceedings of such meeting(s) commenced with the recitation of Holy Quran. First of all a
detailed review of CCDRM Phase-II was discussed. Each organization presented progress report,
lesson learnt and challenges. The representative of each organization focused on objectives and
themes of CCDRM. They shared that by doing the CCDRM project; the organization enhanced
the capacity in terms of systems of program and finance.
Secondly, each organization prepared review survey
report of CCDRM Phase-II. The format of that survey
was prepared by M&E Department of RDPI. In the
meeting each question was facilitated by the respective
District Team Leader. The format was focused on the
organizational capacity and project activities. Each
organization put their feedback regarding both focused
areas of survey review format.
All partner organizations shared their experiences with
each other and with district team as well. They filled the required format and shared with RDPI
District Team Leader. At the end each organization shared their lesson learnt and challenges.
Participants asserted that it was the best opportunity for their organization to build the
organizational and financial systems and enhance the capacities of their staff with the help of
RDPI support. They appreciated the supportive role of RDPI team during overall project.
Community responded and took interest in the project. Especially formation of VOs and CYGs
were appreciated by community. Development and implementation of VCP and CCDP Schemes
were highly appreciated. Overall CSOs staff thanked to RDPI and Plan Pakistan for their
continuous support and selection, by which they could have been able to serve their project area
communities especially on child rights; and expressed their unshakable commitment to make the
vulnerable communities more resilient.
Institutional Need Assessment of Partner CSOs:
Institutional Need Assessment of the Partner CSOs has been conducted in order to get a clear
picture regarding their strengths and weakness. The assessment revealed that what sort of support
will be required by the partner CSOs. Five activities for each districts with respect to the partner
CSOs were completed for such assessment; therefore, the work completed as 100% as planned.

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Proceeding was done in the way that a team of two members from RDPI office visited each
partner CSO office for two consecutive days. The members collected information as per
prescribed “Need Assessment Form”. Each representative from respective CSO provided the
information about CSO visions, mission, objectives, governing body, policies, resources,
capacity, achievements, strength, community relationship, financial capabilities, lead or support
roles in local events, needs and future planning.
Orientation and planning workshop with partner CSOs in each district:
Orientation and planning workshop with partner CSOs was conducted at each district level. The
involvement of CSOs at planning level developed sense of ownership for the project. Moreover,
it provided them conceptual clarity about the way forward. Work is done as 100% as planned.
The purpose of that meeting was to orientate partners
about the activities to be implemented under CCDRM
Phase-III. The agenda of the meeting was set as confined
with orientation, consolidation of phase work plan,
budget planning, budget break up & strategic planning
regarding program, finance and M&E activities.
Senior members representing respective partner CSOs in
each district were called at each of the working district
level in two day meeting, accompanied with personnel
from finance department. A full length orientation on CCDRM-III was provided to participants
in pursuance of coherent planning to carry out the activities.
ToT for CSOs on CCDRM Manual(s)
Two Training of Trainers for CSOs held on CCDRM Manuals -“Children and Communication”
and “Children and Volunteerism” (one for each Manual) in each of the five districts. Hundred
percent target is achieved in this regard.
Proceedings were conducted in the way that three days training of CSOs was arranged on
CCDRM manuals at each of district level. Around 20 participants from all partner CSOs in
respective district attended ToTs. The respective DCBC and DTL conducted the sessions.
Following manuals were followed:-
a. Dissemination of information and effective communication
b. Children and Volunteer movements
c. Children and Disaster Risk Management (Refresher)

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Training Methodology: In brief, the participants were divided into five equal groups. The DCBC
assigned training contents to be delivered by them. All teams were given enough time for
preparation of their session. Each group was given 45-60 minutes for session delivery and 15
minutes were fixed after each session for feedback purpose. All participants were provided with
training manuals, handouts and training kits as well. It was an interactive based learning applying
group work, role play and brain-storming activities.
Institutional support to CSOs
Institutional/organizational support has been provided to CSOs. Partner CSOs are now equipped
with laptop, furniture, digital cameras, etc. Hundred percent targets were achieved in each of the
five districts.
In order to support and financially strengthen the project partners, a sum of Rs 25,000/= was
given to each CSO in Phase-III. Such amount was used by them in procurement of necessary
valuable items for their offices. Disposal of fund was on the pure discretion of the partners
CSOs. Office Equipments: like computers, printers and digital cameras, office furniture: tables,
chairs or drawers were purchased with effective use of this fund.
Hands on support to partner CSOs
 A hand on support has been a continuous practice throughout the project and is determinedly
done by RDPI.
 Field Team(s) and RDPI National Project Staff delivered full length support in pursuance of
competency level particularly in the area of financial management, recording and reporting
and delivery of trainings. Planned work is done completely.
In the districts; partner CSOs were provided hands on support in the segments:-
 One training session of internal Auditor is given to the finance section of CSOs
 Supervision of Training of CYGs in villages
 Supervision of Mock drills
 Support and facilitation in refining of contingency plans, CSOs plans
 Facilitation in liquidation process
 Support to develop linkages of CSOs with district departments and some other NGOs
 Facilitation in developing proposal for different donors
 Ensured presence in different seminars and events arranged by CSOs and Line Departments
Meetings with CSOs to develop CSOs Contingency Plan
In pursuance of organizational contingency planning, a follow-up meeting held with CSOs at
each district level. CSOs came up with the draft of the Contingency Plans; and work is done
accordingly under this activity.
Before developing proper contingency plans; pertinent to each partner CSO for its operational
area; five meetings with respect to number of partners were conducted on different occasions. as

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part of developing understanding on CSOs contingency plans. During the meetings, partners
CSOs were informed on CCDRM Project and importance of contingency plans. Inception of CP
and its essential ingredients were discussed as ground preparation to develop contingency plans.
They were informed about required information to be incorporated in the CP and were requested
to collect them. With follow up meetings a draft copy of the CPs was prepared during the
session.
Developing Organizational Contingency Plans for each of the Partner CSO and a
consolidated plan for RDPI and district CSO network.
A two day workshop was organized under this head at each district level. Participants from the
CSOs were engaged well versed about working of the respective organization. A format was
presented to develop their clear understanding on the aspect. They gathered all data related to
their organizations with locality and inserted in the template then next day all CSOs presented
their first draft of the CPs. After completion of the CPs; a contingency was developed benefiting
RDPI and CSOs network at each of the district level.
Objective of the training was to educate and guide the partner CSOs on developing
organizational contingency planning. Agenda was designed keeping in view that at the end of
activity, participants will be able to develop their organizational contingency plans.
The proceedings of the workshop briefly stating that in
order to develop the organizational contingency plans;
two days workshop was conducted at each of the working
district level. A team from each partner CSOs participated
in the workshop. After sharing the objectives of the
workshop, participants were briefed about the importance
and preparation of contingency plan. Participants from
one CSO were assembled in a single group and thus five
groups were made.
At first, they were asked to overview the all village contingency plans relevant to assigned
villages. The group was asked to prepare their CSO’s organizational contingency plan. This
activity continued after lunch. On the second day, all organizational CPs were presented by the
partners with the help of charts and sheets and thus highlighting the merits and demerits of the
individual contingency plans.
In the light of Q&A session after each presentation, some
valuable suggestion came up which were incorporated into
the CP to make it more effective and practical. After the
finalization of such plans, a consolidated plan for RDPI was
prepared with the help and valuable suggestions and
recommendations from the participants. This workshop led
by plenary, group activity, individual presentation and Q&A
session.

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Multi stakeholder consultative workshop
One workshop at each of the district level was organized in which different stake holders:
Journalists, advocates, teacher, health practitioners, business men, local CSOs, NGOs, INGOs,
TMA, etc participated. They were informed about history of disasters and forthcoming forecasts
of rains. After presenting the scenario, all the stakeholders made discussions on the topic and
suggested diverse solutions to cope with un-pleasant situation in the area pertaining to disaster.
Purpose of the workshop was tailored with the panics of
flood 2010. Flood 2010 played havoc to our lives and
belongings because of our negligence, lake of awareness
and lake of coordination among various stake holders. It’s
demand of time to organize multi stake holder workshops
for sake to avoid miseries of any disasters. Very purpose
of the workshop was to strengthen inter and intra
department coordination regarding flood contingency
planning. Almost 50 participants from civil society
participated in that workshop at each of the district level.
In order to familiarize civil society members with the work of RDPI philosophy, theme and
CCDRM project in attempt to increase awareness of disaster management and swapping the
suggestions of the participants for disaster preparedness in the backdrop of NMDA alert of
expected heavy rains of monsoon 2012, a multi stakeholder consultative workshop was
conducted where members from different walks of life including CSOs, CBOs, local NGOs and
journalist were invited to participate.
After formal inception of the workshop, objectives of the workshop and brief introduction of
RDPI’s “Child Centred Disaster Risk Management” project was shared with the participants. A
presentation followed by Q&A session was delivered on Disaster Management and specially
preparedness.
In order to obtained the suggestions and setting strategies for the DRR, an open discussion
session was held which effectively figured out the suggestions, observation, experiences and
views regarding possible upcoming disaster and its magnitude in different scenarios,
preparedness and response, the way and shape of state and other institutional support and

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capacity building to marginalized communities. Methodology for this workshop was plenary,
presentation, group work, distribution of handouts and Question/Answer session. Finally
workshop ended with very valuable suggestion for DRR preparedness.
Coordination Meetings with the Stakeholders:
In length of the Project Phase-III, 25 coordination meetings at each of the district level were
conducted by RDPI team with CYG, VO, CSOs, Media, INGOs and district departments i.e.
DCO, DPO, EDO Finance, EDO Education, EDO Health, DO Social Welfare, DMO, TMO, DO
Environment ,DO Civil Defense, Rescue 1122 and DRM Coordinator.
A selected list of government officials at each of the focused district from education, health,
revenue, works, social welfare, DDMA and other departments that perform in the emergencies
was prepared and contacted for a time slot from their busy schedule for the individual
consultative meetings.
Apart from this, many key post holders representing notable NGOs working on disaster or
capacity building of the vulnerable communities along with print and electronic media persons
from Press Club were also contacted for consultation. During the meeting, RDPI team introduced
the officials about RDPI and its activities specially
focusing on CCDRM project and operational out reach.
The role of RDPI during floods was also discussed.
On the other hand, Institutional capacity, role and ongoing
projects for the relief of the marginalized communities
were also briefed by the officials interviewed. Possible
venues for future cooperation in disaster was also
discussed for disaster contingency planning, volunteers
database sharing, trainings to enhance competency level
of the government officials.
Development of District Contingency Plans
At each district level a workshop was organized to develop
district contingency plan with Government Officials and other
stakeholders.
Briefly speaking, one day workshop at each of the district level
was organized focusing on district government officials.
Purpose of the workshop was to share flood contingency plan
2012 with the respective district government. Another confined
objective of the workshop was to inculcate the basics of
contingency plan and implementation strategies of any
contingency plan.
At each district level, more than 40 participants from line
Meeting with Mir Muhammad Baloch
Project Manager SPO Thatta

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departments participated in the workshop. The event started with the recitation of holy Quran.
The concerned DTL welcomed the participants for their kind participation. After that DTL RDPI
facilitated introductory session. All of the participants briefly introduced themselves with the job
responsibilities and their respective department.
After sharing objectives of the workshop, a video
clipping was played in front of participants. Clipping was
a pictorial presentation of the flood 2010 panics. Purpose
of the video clip was to refresh the miseries and
destruction of flood 2010.
After that representatives from respective department
presented their view point in terms of regarding district
flood contingency plan 2012. Presentation was a blend of
hazard mapping, resource mapping, past experiences of
flood 2012, resources required and available, and
implementing role of concerned govt. department. The rain forecast for the year 2012 shared as
15% increase as compared to the rain fall in 2011.
The proceedings ended with the finding that coping with flood is not mere headache of state
machinery, it’s a mutual issue for the nation and we all holistically will have to take measures to
cope with any disaster. Districts flood contingency plans were shared accordingly.
Bi-monthly meetings of district CSOs Networks:
Three meetings at each of the district level conducted as bi-monthly engagement with partner
CSOs to review and plan for the activities to come. These meetings mostly were organized in the
offices of partner CSOs.
During the course of CCDRM Phase III, three bimonthly meetings at each of the district level
were conducted with partner CSOs network on pre-defined agenda, place and date. Following
type of issues and observations were shared and discussed during the meetings:-
 Review of updated progress on CCDRM Project
 Sharing the details of upcoming events
 Planning and coordination between RDPI and CSOs partners for future
 Briefing on the financial reporting and procedures
 Find out volunteer from the CSOs network from their organizations and field
 Development of strategy of CSOs network
 Formation of bodies of Network
 Coordination with Social Welfare Department
 Sort out mechanism for upcoming monsoon
Such coordination meetings have been fruitful in developing close liaison and addressing the
genuine grievances timely and to catch up tight time lines to complete project Phase-III.

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Establish and Strengthen District Volunteer Movement with support of Social Welfare
Department
 Volunteers are registered and complete database is maintained for emergencies
 Orientation of the volunteers was carried out to get them prepared for relevant activities.
 District Volunteerism conference organized in district Layyah with the coordination of
District Government.
 RDPI Muzaffargarh and partner organization arranged Intra CYGs Cricket Tournament at
village level.
Under this task, one activity each of the district level was carried out to meet with similar kind of
objective.
With the coordination of local partner organizations’ at each of the district level, RDPI initiate
the movement for registration of Volunteers and then arranged district volunteers’ conference.
RDPI and partners are passionate and dedicated towards promotion of volunteerism in target
areas. In this regard CCDRM partners took initiative to identify skilled volunteers who may
render their services during any disaster. The engagement in shape of
seminars/workshop/Conference was a connection with that chain of volunteerism. The event
aimed at to catalyze the mission of volunteerism in focused districts.
It was briefly expressed about the core of volunteerism. Volunteer is a person who renders
his/her interest free services for the remedial of people pain in any uncongenial situation. In
addition to that in disaster, when masses move towards save places, meanwhile volunteer move
toward dangerous disastrous area to save the lives of affected people.
The need was emerged to arrange such program in the area of Katcha. It was recognized that no
doubt the Pak Army and other institutes helped much in previous flood but the natives are more
important because the natives knows their areas and needs the best than any other person. So we
need to concentrate on such human resource. The volunteers were got registered and database
managed accordingly at each of the district level.

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Result-03: Capacitated and Responsive Governance to Citizen and
Children Rights of CCDRM and HD
Participatory capacity and need assessment of local governments in the context of district
development, DRM and contingency planning
Meetings were held with the representatives of the district government in each district to conduct
need assessment. Work is done completely.
Purpose of this engagement of local government officials was to share flood contingency plan
2012 and need assessment of officials. Another confined objective of the workshop was to
inculcate the basics of contingency plan and implementation strategies of any contingency plan.
Proceedings started focusing on the emphasis on facing many kind of disaster in our country and
unable to stop as sustained heavy losses. If we are prepared in disaster context; we can face
disaster and escape from heavy losses.
As NDMA predicted that it might be happen that we have to face heavy flood in this year. The
people are the key persons in your communities. People trust on govt. officials to play active role
in your communities. As the role of civil society organizations has been very positive in 2010
flood, Now this is very much important that there should be planning for 2012 up-coming flood.
Without planning no one can face and disaster. The objective is to have maximum inputs from
all relevant stakeholders so that this time contingency plan is more responsive, workable and
owned by all partners concerned. Afterwards, different federal agencies, UN bodies,
humanitarian networks have made their plans for the upcoming monsoon.
Now it is the time that local government should make contingency plans. Contingency plan is a
device for specific situation when things could go wrong. The participants shared that we all of
us are Raza-kaar. Every religion has emphasized the significance of volunteerism. Raza-KAAR,
in Urdu world for volunteer, had originated from word Raza (will). The volunteer (raza-kaar) is
the one who devotes her/him-self especially to poor and needy people’s will. Volunteers support
and help the needy people in emergency situation. This engagement of local government officials
was regarded as eye-opener.
Need based and tailor made training of local administration on CCDRM
Trainings were held with staff of Social Welfare & Revenue Department(s), partner CSOs &
other stakeholders
In order to have a training session of local district administration, around thirty government
officers from different departments at each district level were invited along with electronic and
media person from Press clubs. Participants were briefed about the objectives of the workshop
followed by the introduction of the RDPI and its project of CCDRM. In order to better
understand and knowledge of the capacity, role and strategies during disaster of the local district

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administration, a need assessment questionnaire was distributed among the participants and
asked to fill their responses. Questionnaire was also displayed on the screen. In the light of their
responses, it was came to know that majority of the district government officers were unaware of
the concept of DDR. So a presentation on the DDR and DRM was presented accordingly,
Particularly, focusing on disaster preparedness in the district; an open forum discussion was
started to build a consensus on the needs of the government officers and possible cooperation
between RDPI and district officer during emergencies and floods.
Officers shared their views that in disasters, they perform on behalf of the government but
government has never bothered to provide them any training and necessary items and financial
support. They could have performed better, if they had been given proper trainings on the
disaster as RDPI has provided support to them. They appreciated the RDPI’s initiative to provide
training to local administration.
They provided very valuable insights on how government offices work in routine and emergency
days. They attributed mismanagement, lack of government department coordination and unfair
intervention by the political big shots as the main cause and hindrance in their work. The event
was report in newspaper and on radio FM channel as well.
Support for the working of District development & disaster management resource center
(DDRC)
The center was established during phase two. In this phase the resource center worked as
information management center by engaging volunteers, CSOs, Stakeholders, others. Resource
persons were also hired as trainees. They facilitated not only resource center but also supported
in other program activities.
For district resource center one intern was engaged and soft and hard material was developed
equipment was purchased for resource centers regarding early warring. This resource center
provides support during training, material management particularly news management, photos
and contingency plan. It is now active and functional for upcoming disaster management and
MONSOON update.
Strengthen DDMAs
RDPI has been in close coordination with the DDMA personnel and facilitated regarding district
flood contingency planning. RDPI is member of District Disaster Management Committee. We
incorporated our contingency plan in to district contingency plan. RDPI and their partners give
suggestion to the district administration for many times in a shape of resolution, news and press
conferences. RDPI participates in different types of meeting chaired by DCO at each of the
district level for upcoming MOONSOON and put our suggestions in front of core personals of
district administration.

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In regard to such activity; at each of the district level one day training was conducted for local
administration with the support of DDMA and engaged DDMA in all activities particularly in
development of contingency plans.
Result-05: Increased awareness and commitment among other
stakeholders (Universities, Doner communities, media,
NDMA/PDMA/DDMA, Ministry of Disaster Management, etc)
Celebration of International River Day
 International River Day was celebrated in four of five districts.
 During this day the media, social welfare department staff, all VOs and CYGs participated.
Children played many role plays and drama features on DRR.
 The guests highlighted the situation of different protection bunds and also appreciated
authorities on good efforts taken for safety of plain areas and riverine areas from flash and
rain flood
Glimpses on celebration of the activity in district Layyah is elaborated in the way that celebrated
with the objective to:-
 Developed understanding regarding value of natural resources
 Rivers a resources of income and beauty
 Protection of Environment & river system
 Increasing awareness regarding Rivers and acknowledgement from the participants
 Developing linkages with the other departments
Proceedings of the activity emerged that rivers are back bone and asset for the progress of
economic of any country. We irrigate our fields from river. Where we rise different crops and
earned lot money. People of different areas use it for drink water. It is estimated that 10% of
population earn wages from the rivers.
The Participants shared that rivers are beauty of earth. Living animals in it like fish, turtles etc
are increasing its beauty. We should protect this for coming generation. Orientation session was
also given regarding rescue 1122 services and representatives assured their cooperation during
flood disaster.
Children played games and enjoyed a lot. A plantation campaign was started with the practical
demonstration of one tree at the bank of INDUS. Children placed a lot of paper boats in the river
to pay tribute to INDUS River. Local musical show was also be arranged to pay tribute to
INDUS and entertainment for the participants

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CCDRM Phase-III Project Output and Impact
Here as under, in execution of above activities; output and impact of the same is discussed in
lines with justification of results with perceived deliverables:-
Output Impact
Refining Village Contingency Plans:
 Contingency plan for each village was
revised
 Old and out-dated information was
discarded from VCP
 New and updated information
incorporated in VCP
 Awareness regarding contingency plans
raised in communities.
 Community skills enhanced in revision of
information
 Developed sound understanding of CSOs on
Village Contingency Planning.
Displaying Final Contingency Plans at Prominent Locations in each Village:
 New Village Contingency Plans were
displayed in relevant in the village,
Union Council, CSO office(s)
 Displayed as public document and
representation of all villages from DRR
perspective.
 Mitigating the chances to remain unaware
before and during disaster
 Strengthen the community’s communication
system by availing relevant contact numbers to
be used during disaster and emergencies.
 Village information will be readily available
in the UC and CSO office
 Every member of the community can access
the information on the banner and can use
when needed
Mock Drills in the Community:
 Ten Mock drills in each district have
been completed and all communities are
trained for flood emergency in the area.
 Awareness is created in the communities
to avoid fright and panic at the time of
disaster
 Community participation is very much
ensured and their role in practice session
is recognized
 Communities understand the concept and
purpose of Mock Drills
 Community(s) empowered with the
knowledge of self evacuation at the time
when faced disaster
 Strengthened the capabilities to mitigate
maximum losses in disaster
 Demonstration and benefits of self-help
emerged.
Develop linkages/networking of vulnerable communities (including children/women) with
government agencies, civil society organizations for better coordination to mitigate and
respond to disasters
 Networking of vulnerable communities,
CSOs and different stakeholder is
developed.
 Information received and shared about
 Different stakeholders have supported on
DRR and made commitment for regular
coordination and support.
 Received willingness to exert high level of

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Output Impact
vulnerable communities in the villages.
 Acquired information is shared with the
CSOs, CBO, NGOs, and relevant
government officials in union councils,
Taluka, and district level offices.
efforts towards in attempt to make comforts
for the community.
 Coordination has been developed with stake-
holders in the district.
Training of Village Organizations and Community Young Groups on CCDRM
 Knowledge, skills and demonstrated
behavior is improved through training
 Fifty trainings at each of the district level
were delivered in a coherent way
 All communities have been trained to cope
the forthcoming emergency in the area
 CYGs are confident to face the disaster
 Handling with the issue is improved
Review of CCDRM Phase II engaging partner CSOs in each district:
 Review of phase two has been completed
by engaging partner CSOs
 Partner CSOs shared their Learning,
achievements, and capacity building in
previous phase
 Issues and Challenges during the
implementation of Phase II discussed.
 Level on understanding of community
emerged for CCDRM Project Phase-II
 Developed sound planning &
implementation strategy for CCDRM Phase-
III
 The confidence of CSOs and RDPI staff
improved for better working during III phase
of the project.
Institutional Need Assessment of Partner CSOs:
 Assessment completed looking into the
capacity of CSOs delivery of assigned
tasks.
 Regarding competency level of the CSOs
gaps are identified
 Paved the way to concentrate the areas to
improve to enhance the skills in most
competent fashion
 The Assessment revealed the type and level
of support required for individual CSO.
Orientation and planning workshop with partner CSOs in each district:
 CSOs were fully informed about the
activities in Phase-III
 Work Plan was prepared for each of the
CSO
 Ownership of CSOs evolved with the
project.
 Involvement of CSOs in such activity
proved an encouraging and appreciating
gesture to work with full of vim.
ToT for CSOs on CCDRM Manual(s)
 Designed activity, two at each district
level, has been completed in letter and
spirit
 Manuals were introduced regarding
disaster, volunteerism and effective
communication
 Group activities were performed
 Such Trainings enhanced the competency
level of CSOs.
 Partner organizations feel more comfortable
to work on CCDRM
 Seasonal calendars were made
 Social mapping was developed in villages
 Participant’s group efforts achieved

Page 22 of
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Output Impact
Institutional support to CSOs
 Institutional / organizational support has
been provided to CSOs
 Partners are equipped now with laptop,
furniture, digital cameras, etc
 Partners’ efficiency improved in delivery of
assignments
 Obtained willingness to exert high level of
efforts in meeting targeted objectives
Hands on support to partner CSOs
 One training session of internal Auditor is
given to the finance section of CSOs
 Supervision of Training of CYGs in
villages
 Mock Drills were supervised
 Support and facilitation provided in refine
contingency plans, CSOs plans
 Facilitation in liquidation process
 Developed linkages of CSOs with district
departments and some other NGOs
 Facilitation provided in developing
proposal.
 Participated in seminars/events arranged
by CSOs and Line Departments
 Partners seemed confident and personnel
delivered finance related assignments
observing standard procedures accurately.
 Community got sense of empowerment in
dealing with un-pleasant situations at their
own
 Linkages of CSOs with district lines
departments and NGOs in the area improved
their coordination level with such entities
 Reporting and Documentation capacity
enhanced
Meetings with CSOs to develop Contingency Plan for CSOs
 CSOs were facilitated to prepare the
required relevant information
 All partner CSOs are trained on disaster
preparedness and contingency plan
 Participants learnt how to prepare the CP.
 Partner CSOs prepared contingency plans
 All partner CSOs has finalized their
organizational contingency plans.
 Knowledge of partners CSOs increased on
Contingency Planning
 Participants’ practical understanding
regarding contingency planning increased
 District CSOs networking increased and
strengthened
 RDPI consolidated the plans that were
prepared by CSOs
Developing Organizational Contingency Plans for each of the Partner CSO and a
consolidated plan for RDPI and district CSO network
 All participants of the CSOs understand
the importance of organizational
contingency planning
 To cope any flood emergency, local CSOs
prepared the planning under the umbrella
of RDPI
 Partners got the significance and importance
of contingency planning to address the
hazards
Multi stakeholder Consultative Workshop
 Different stakeholders were aware about
disasters and the role during emergencies.
 Volunteerism emerged at local level and
stakeholders got themselves inter-connected
on this issue.

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Output Impact
Coordination Meetings with the Stakeholders
 Developed coordination between RDPI and
other stakeholders.
 CCDRM Project introduction was provided
to district officials.
 Briefing session was given to RDPI
partners CSOs in selected villages and
outreach area.
 Capacity and role of consulted departments
came into the knowledge of RDPI team.
 Officials appreciated the contribution of RDPI
and Plan-Pakistan.
 Linkages with CSOs and officials Social
Welfare Department developed.
 Established District Volunteer Movement
under the supervision of Social Welfare
Department
 Awareness raised about Dengue and Dengue
Fever
 Awareness about protection of Dengue and
Dengue fever
Development of District Contingency Plans
 Respective district contingency plans are
developed.
 In the process, community participated
enthusiastically in developing district
contingency plan.
 A report submitted to district disaster
management committee for indulging the plan
in flood fighting strategy.
Bi-monthly meetings of district CSO Networks:
Three Bi-Monthly meetings have been
completed at each of the district level with
partner CSOs.
Close interaction ensured and networking
among RDPI and CSOs developed
Establish and Strengthen District Volunteer Movement with support of Social Welfare
Department
 A number of volunteers were registered
 Training provide to them
 Database of volunteer was developed.
 Strength of RDPI & partner CSOs
established for working in emergencies in the
district.
 Pool of human resource arranged
Participatory capacity and need assessment of local governments in the context of district
development, DRM and contingency planning
 Flood contingency plans were shared with
the district officials and need assessment
completed
 Different meetings were held with district
officials and discussed implementation
strategy of contingency plans
 It was the lesson learnt that with planning
none of us can case the disaster
 Other humanitarian networks took the lead to
develop such plans for the upcoming
monsoon.
Need based and tailor made training of local administration on CCDRM
 Staff of Local administration has been
trained on CCDRM.
 Staff of local administration has been
prepared for quality working with RDPI; and
in their respective departments on CCDRM

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Output Impact
Support for the working of District development & disaster management resource center
(DDRC)
 Resource centers established and
supported to sustain sustained the
entrusted activities
 The centre is used as effective data gathering
source and information sharing with different
stakeholders.
Celebration of International River Day
 RDPI team, staff and volunteers of CSOs,
members of VOs and CYGs and other
villagers celebrated the event and marked
as future prosperity.
 Government officials and media personnel
have been linked with vulnerable
communities.
 The activity has been a great source of
inspiration for people to work for disaster
experienced communities.

Page 25 of
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Annexure(s)
Here as under statistical performance review is given towards achievement of objectives as per
plan devised to complete the project.
LFA
#
Activities
Target
for five
Districts
# of Activities Completed
Achieved
%ageM-Garh Layyah Rajanpur Ghotki Thatta
Result 1: Resilient and Humanly Developed Communities
1.1
Refining Village
Contingency plans that have
been developed in CCDRM
phase II.
125 25 25 25 25 25 100%
1.2
Displaying final
contingency plans at
prominent locations in each
village
500 100 100 100 100 100 100%
1.3
Mock drills in each
community
50 10 10 10 10 10 100%
1.6
Training of VO and CYG
on CCDRM
250 50 50 50 50 50 100%
Result 2. Sensitized, Capacitated and Resourceful Civil Society for CCDRM and HD
2.1
Review of CCDRM phase
II engaging partner CSOs in
each district
5 1 1 1 1 1 100%
2.2
Institutional Need
Assessment of Partner
CSOs
25 5 5 5 5 5 100%
2.3
Orientation and Planning
workshop with partner
CSOs in each district
5 1 1 1 1 1 100%
2.4
ToT of CSOs on CCDRM
manuals
10 2 2 2 2 2 100%
2.6
Institutional support to
CSOs
25 5 5 5 5 5 100%
2.7
Hands on support to partner
CSOs
25 5 5 5 5 5 100%
2.8
Meetings with CSOs to
develop CSOs contingency
plan
5 1 1 1 1 1 100%
2.9
Developing organizational
contingency plans for each
of the partner CSO and a
consolidated plan for RDPI
and district CSO network.
25 5 5 5 5 5 100%
2.11
Multi stakeholder
consultative workshop
5 1 1 1 1 1 100%
2.12
Coordination meetings with
stakeholders
125 25 25 25 25 25 100%
2.13
Development of District
Contingency Plans
5 1 1 1 1 1 100%

Page 26 of
29
LFA
#
Activities
Target
for five
Districts
# of Activities Completed
Achieved
%ageM-Garh Layyah Rajanpur Ghotki Thatta
2.14
Bimonthly meetings of
district CSO networks
15 3 3 3 3 3 100%
2.15
Establish and strengthen
district volunteer movement
with support of Social
welfare department
5 1 1 1 1 1 100%
Result 3:Capacitated and Responsive Governance to Citizen and Child Rights for CCDRM & HD
3.1
Participatory capacity and
need assessment of local
governments in the context
of district development,
DRM and contingency
planning.
5 1 1 1 1 1 100%
3.2
Need based and tailor made
training of local
administration on
[CC]DRM
5 1 1 1 1 1 100%
3.4
Support for the working of
District development and
disaster management
resource centers
5 1 1 1 1 1 100%
3.5 Strengthen DDMAs 5 1 1 1 1 1 100%
Result 5: Increased Awareness and Commitment among Other Stakeholders (Universities, Donor
Communities, NDMA/PDMA/DDMA and Ministry of Disaster Management (at National and
Provincial Levels); Media and Concerned Government Departments
5.1
Celebration of River day
and Disaster day
5 1 1 1 1 0 80%

RDPI-CCDRM Phase III Coonsolidated Project Completion Report d4 19-07-2012

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RDPI-CCDRM Phase III Coonsolidated Project Completion Report d4 19-07-2012