The future of Library Cooperation in Southeast Asia


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Plenary paper delivered at the Asian Library and Information Conference on “Libraries – Gateways to Information and Knowledge in the Digital Age,” held at Dusit Thani Hotel, Bangkok, Thailand, 2004 Nov 21-24

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  • Introduction - First, I wish to express my appreciation to the organizers for inviting me to speak on a topic that is close to my heart.
  • The future of Library Cooperation in Southeast Asia

    1. 1. ” The Future of Library Cooperation in Southeast Asia” by Fe Angela M. Verzosa De La Salle University
    2. 2. <ul><li>Southeast Asia </li></ul><ul><li>collaborate </li></ul><ul><li>have partnering schemes </li></ul><ul><li>network </li></ul><ul><li>to bridge the digital divide … </li></ul>
    3. 3. Success depends on…. <ul><li>exploiting collaboration and networking opportunities </li></ul>
    4. 4. Early Attempts at Collaboration <ul><li>International cooperation difficult to achieve because of geographical distance </li></ul><ul><li>in Southeast Asia, what has been done </li></ul><ul><ul><li>conferences </li></ul></ul><ul><ul><li>training seminar-workshops </li></ul></ul><ul><ul><li>publication of journals/proceedings </li></ul></ul>
    5. 5. Cooperative regional projects- <ul><li>Conference on Research Materials </li></ul><ul><li>1969 – Puntjak, Indonesia </li></ul>CONSAL 1970 - Singapore SARBICA 1971 - Manila <ul><li>Regional Microfilm Clearing house </li></ul><ul><li>SEA Microfilm Newsletter, Dec 1972-1993 </li></ul>
    6. 6. Cooperative regional projects- <ul><li>Masterlist of SEA Microforms (MSEAM) </li></ul><ul><ul><li>published 1978 </li></ul></ul><ul><ul><li>updated 1985 </li></ul></ul><ul><ul><li>36,000 entries from 44 institutions </li></ul></ul><ul><ul><ul><li>Indonesia </li></ul></ul></ul><ul><ul><ul><li>Malaysia </li></ul></ul></ul><ul><ul><ul><li>Philippines </li></ul></ul></ul><ul><ul><ul><li>Singapore </li></ul></ul></ul><ul><ul><ul><li>Thailand </li></ul></ul></ul><ul><li>2000 - SEACAP approved digitization </li></ul><ul><li>funded by Japan foundation </li></ul><ul><li>accessible at </li></ul>
    7. 7. CONSAL-initiated… <ul><li>Bilateral/multilateral undertakings </li></ul><ul><li>in the areas of </li></ul><ul><ul><li>documentation </li></ul></ul><ul><ul><li>cooperative indexing </li></ul></ul><ul><ul><li>bibliographic access </li></ul></ul><ul><ul><li>digitalisation </li></ul></ul>
    8. 8. … in the Philippines Research Mgt. & Archives Office (RMAO) Consejo Superior De Investigaciones Cientificas (CSIC) catalogs of centuries old documents during Spanish colonial period
    9. 9. Consortia in the Philippines <ul><li>shaped by needs and interests </li></ul><ul><li>informal and voluntary </li></ul><ul><li>borne from institutional linkages </li></ul><ul><li>established for inter-lending </li></ul><ul><li>spearheaded by professional organizations </li></ul><ul><li>Two government- sponsored </li></ul>
    10. 10. <ul><li>PAARLNET member favored library vendor </li></ul><ul><li>to purchase titles at publishers list prices </li></ul><ul><li>libraries, big and small </li></ul><ul><li>open separate accounts with a with 5-10 % discount </li></ul><ul><li>delivered door-to-door </li></ul><ul><li>free shipping and handling costs </li></ul>Book Acquisition Consortium
    11. 11. Proposals for new avenues at collaboration <ul><li>seek new avenues </li></ul><ul><li>better alternatives </li></ul><ul><li>INTERNET </li></ul><ul><li>free or low cost </li></ul><ul><li>expense becomes minimal </li></ul>
    12. 12. Internet: effective means of networking <ul><li>value and focus is full text rather than catalog of bibliographic information </li></ul><ul><li>there is a more urgent need for content on the Internet </li></ul><ul><li>carefully explore content as the focus of cooperative projects </li></ul>
    13. 13. INTERNET as a cooperative medium - <ul><li>large volumes of paper do not have to be transported </li></ul><ul><li>lost electronic materials in transit are simply re-transmitted </li></ul><ul><li>offers immediacy, conservation, and retrievability </li></ul>
    14. 14. Joint publication of electronic journals <ul><li>open avenues for increasing access to archival resources </li></ul><ul><li>academic information pertaining to Asia and other remote regions will be available on the Web </li></ul><ul><li>scholars & researchers gain access to information extremely difficult to locate </li></ul><ul><li>solve complex problems of document delivery service </li></ul>
    15. 15. Sinupang Lasalyano <ul><li>on-line journal </li></ul><ul><li>of DLSU Library </li></ul><ul><li>on trial </li></ul><ul><li>indexed </li></ul><ul><li>searchable by OAI engines </li></ul><ul><ul><li>open journal system </li></ul></ul><ul><ul><li>designed by Public Knowledge Project </li></ul></ul><ul><ul><li>freely distributed </li></ul></ul><ul><ul><li>support the open access publishing of scholarly resources </li></ul></ul>
    16. 16. CONSAL facilitates collaborative action <ul><li>members participating in this project </li></ul><ul><ul><li>organize the open archives on a discipline-oriented basis </li></ul></ul><ul><ul><li>decide the party(ies) responsible for </li></ul></ul><ul><ul><ul><li>launching, </li></ul></ul></ul><ul><ul><ul><li>managing, and </li></ul></ul></ul><ul><ul><ul><li>maintaining the system </li></ul></ul></ul>
    17. 17. Digital Collaboration <ul><li>establish as many websites and encourage cooperation </li></ul><ul><li>the more participants involved, the better to achieve efficiency and effectiveness </li></ul><ul><li>IT enables archival information to be accessed anywhere anytime by anyone </li></ul>
    18. 18. Philippine eLib Project <ul><li>govt-sponsored collaborative project </li></ul><ul><li>Involving core collections from TNL, DOST, DA, and UP Library System </li></ul><ul><li>aims to make Philippine materials available in digital format (24M images) </li></ul><ul><li>to provide cooperative acquisition and sharing of expensive online databases </li></ul><ul><li>to house data center at TNL, with data recovery site at UP Diliman </li></ul><ul><li>uses open source/standard tools, which can be replicated </li></ul>
    19. 19. National Archives - Philippines <ul><li>started digitization project in 1998 </li></ul><ul><li>13 million ++ historic documents </li></ul><ul><li>not accessible in the world wide web </li></ul><ul><li>How many more such digital projects are ongoing but are not accessible in the web? </li></ul>
    20. 20. National Archives - Japan <ul><li>spearheaded by Japan Center for Asian Historical Records (JACAR) </li></ul><ul><li>provides image data of official documents of relationship between Japan and its Asian neighbors </li></ul><ul><li>offers &quot;anyone, anytime, anywhere&quot; access </li></ul><ul><li>free of charge </li></ul>
    21. 21. National Archives - Japan <ul><li>Asian historical records are from the Meiji Restoration in 1868 until end of WWII in 1945 </li></ul><ul><li>download and print it out easily </li></ul><ul><li>6.5 M images scanned </li></ul><ul><li>2 M images every year will be added </li></ul><ul><li>documents were microfilmed/ converted into digital format </li></ul>
    22. 22. <ul><li>results in a single point of access to digitized materials </li></ul><ul><li>on evacuation and internment of thousands of Japanese Americans during WWII </li></ul><ul><li>Curatorial and digital collaboration was made possible through California Digital Library’s Online Archive of California </li></ul><ul><li>a big contribution to academic research. </li></ul>Japanese American Relocation Digital Archive
    23. 23. Collaboration - <ul><li>attractive alternative for poorer nations </li></ul><ul><li>better endowed countries extend assistance by providing </li></ul><ul><ul><li>required funds </li></ul></ul><ul><ul><li>needed technical expertise and training, </li></ul></ul><ul><ul><li>technology infrastructure or network mechanism </li></ul></ul>
    24. 24. Collaboration - <ul><li>CONSAL can initiate </li></ul><ul><ul><li>launching of a REGIONALnetwork of institutional repositories, </li></ul></ul><ul><ul><li>matching institutions with common </li></ul></ul><ul><ul><ul><li>interests, </li></ul></ul></ul><ul><ul><ul><li>needs, and </li></ul></ul></ul><ul><ul><ul><li>requirements. </li></ul></ul></ul>
    25. 25. Barriers to Cooperation <ul><li>geography </li></ul><ul><li>lack of funding and commitment </li></ul><ul><li>episodic communication among cooperating partners </li></ul><ul><li>proper level of benefit </li></ul><ul><li>flexible, adaptive consortial arrangements </li></ul><ul><li>copyright issues </li></ul><ul><li>reluctance of major repositories to participate </li></ul>
    26. 26. Barriers to Cooperation <ul><li>others: </li></ul><ul><ul><li>rivalry and competition </li></ul></ul><ul><ul><li>mistrust and jealousy </li></ul></ul><ul><ul><li>politics and personalities </li></ul></ul><ul><ul><li>different institutional priorities </li></ul></ul><ul><ul><li>indifferent institutional administrators </li></ul></ul><ul><ul><li>unequal development and parochialism </li></ul></ul><ul><ul><li>skepticism </li></ul></ul><ul><ul><li>fear of loss </li></ul></ul><ul><ul><li>reluctance to take risks </li></ul></ul><ul><ul><li>pervasive lack of tradition of cooperation </li></ul></ul>
    27. 27. <ul><li>Solution- </li></ul><ul><ul><li>require permission to the digital contents </li></ul></ul><ul><ul><li>focus on works free from copyright </li></ul></ul>Copyright Concerns - <ul><li>one of the more serious barriers </li></ul>
    28. 28. <ul><li>leading the way... </li></ul>CONSAL
    29. 29. Good day to all!