1. ENLISTED DISTRIBUTIONCAPT KENT MILLER

2. 2 Agenda PERS-40 Organization Chart Detailing timeline/challenges Perform to Serve timeline What Detailer's Can/Can't Do Spouse Collocation Failure to OBLISERV Sailor Role Special Assistants / Special Programs PERS-4013

3. PERS-40 ORGANIZATIONAL CHART USE CAPT WARNER NAE CDR GAINES NECC LCDR Brancheau SWE CDR SCOTT FRE MR. BARBIER NIDE CDR MOLE 32 Officers 307 Enlisted -- 247 Detailers -- 44 Placement and Readiness -- 16 Special Assistants and Admin Support 69 Civilians

4. Enlisted Distribution System Overview CMS/ID 4013 -Monitors Enlisted Personnel Readiness -Generates Prioritized Requisitions -Represents MCAs for personnel readiness PLACEMENT MCA -Establishes Priorities TYCOM SAILOR -Review record at 12-15 months prior to PRD to ensure data is accurate; update preferences -9-7 months view available reqs and apply CCC -Review CMS/ID w/Sailors -Assist sailor with CMS/ID Negotiations ASSIGNMENTS ISIC UNIT NPC Detailers -Make selections -Release orders -Negotiate special cases 4

5. Detailing Time Line Sailor is about to enter negotiation window Sailor in negotiation window Sailor Detailed asNeeds of the Navy 7 mos prior 12 mos prior 9 mos prior PRD If not selected for orders via CMS/ID, needs of the Navy orders are issued Sailor, Career Retention Team, and Detailer Engagement Sailor applies in CMS/ID via CCC or Sailor 5 COMMUNICATION IS THE KEY

6. Detailing Challenges Training cost PRT/BCA PCS cost PTS Evals EFM Requisition Priority Gender PRD Billet gap School quota availability Sailor’s desire PRD rollers Career Enhancement Special Screening Sea/shore flow Command Input Needs of the Navy Spouse Collocation Pay grade Available Requisitions HYT Time on Station Assignment Decision 6

7. Perform to Serve (PTS) and Detailing PTS SELECTION WINDOW Commands should conduct Career Development Boards on all personnel who are within 12-15 months of PRD. PTS Applications should be submitted 12 months prior to PRD for those who would be required to OBLISERV for PCS orders. CMS-ID Detailing Window PTS window extends beyond CMS-ID application window PTS Quota removed if not under Orders PTS APPLICATION WINDOW CMS-ID apply NEEDS OF THE NAVY 15 months from PRD 12 months from PRD PRD 6 months from PRD 9 months from PRD 7 months from PRD 4 months from PRD Ideal application period for personnel who require OBLISERV. Applications should be submitted 12 months prior to PRD to allow maximum number of looks prior to Detailing Window. All Sailors should be under orders no later than 6 months prior to PRD **PTS/CMS-ID overlap due to detailing window shift from 9-5 months to 9-7 months in OCT 09 (NAVADMIN 249/09)** 7

8. Detailer's Can... Counsel and Advise Sailors as their advocate Make assignments to valid billets within negotiation window (9-7 months prior to PRD) Adjust PRD (NAVPERS 1306/7 required) Transfer Sailors up to three months before through four months after PRD (Per MILPERSMAN 1306-100) Support special programs to include: Camp David, White House, SEAL Support, Recruiting, Recruit Division Commander, EO Advisor, SARP, Brig Duty, Instructor Duty, Pre-Comm Sailors will not be released to a special program detailer without rating detailer consent. 8

9. Detailer's Can... Coordinate spouse collocations (1306/7 required from both Sailors 12 months prior to PRD / not always approved). Make assignments for Sailors returning to full duty from Limited Duty. Issue "Non-Voluntary" orders to Sailors who enter the Needs of the Navy window. 9

10. Detailer's Don't… Adjust PRD’s to facilitate negotiation of orders “shopping early/late” Make pay grade substitutions without PERS 4013 approval Make assignments to non-existent requisitions Change manning demand signal (BA or NMP) Allow “by name” request assignments (not fair to other Sailors) 10

11. Detailer's Don't… Transfer Sailors to open up EP Eval/Fitrep spots Transfer Sailors early to fix personality or leadership issues Send Sailors to schools en route that are not required on the requisition Break PRD more than -3/+4 Months without approved 1306/7 11

12. Spouse Collocation Assignments will normally be made to fill valid Navy requirements, considering the needs of the military family as well as the manning of the losing and gaining activities. Collocation may not always be possible. Both people desiring collocation must each submit a request with command endorsement, noting their military couple status and including the name, rank/rate, service of spouse, and number of current dependents. Using NAVPERS 1306/7, Enlisted Personnel Action Request. Each member must submit a copy of their spouse’s request with their request. Both members must be in agreement that collocation is desired. If not in agreement, each member will be detailed independently of their spouse. 12

13. Spouse Collocation(Continued) When both members are eligible for sea duty, the spouse with the least amount of sea duty will normally be assigned to sea duty. Military couples comprised of two first-term members may be involuntarily assigned to simultaneous sea duty. Collocation and Training. Members requesting training may not be eligible for spouse collocation in conjunction with training assignment, and should request collocation at the conclusion of training. Members completing training will be assigned to an appropriate tour for the newly acquired skills, which may preclude spouse collocation for the duration of this post-training assignment. 1300-1000 Military Couple and Single Parent Assignment Policy 13

15. Sailors who fail to OBLISERV and those who submit a 1306/7 to match PRD to EAOS with intent to separate will have their record Flagged by PERS-40BB and will lose their PTS quota.

16. A Sailor with a flagged record who decides to reenlist, if PTS approved, will be issued “Needs of the Navy” orders without further negotiation.

17. It is the commands responsibility to send failure to OBLISERV messages PCS orders.14

18. Sailor Apply (NAVADMIN 249/09) Have realistic expectations; communicate with detailer about options Submit multiple CMS/ID job applications (up to five) each month of negotiation window Apply for career enhancing jobs instead of focusing on location Plan for high year tenure (HYT), retirement, and twilight tour (if eligible) Request PRD adjustment and/or spouse collocation via 1306/7 12 months prior to PRD 15 Sailor Role

19. Sailor Role (Cont) Enroll in or update Exceptional Family Member (EFM) Program Ensure OBLISERV and required screening are completed within 30 days of receiving orders(this MUST happen) Address medical issues early Sailor CMS/ID quick start guide found at http://www.npc.navy.mil/Enlisted/CMS/ 16

20. Special Assistants Branch (PERS-4015) Humanitarian Reassignments Early Returns from Overseas Enlisted PCS Budget Operational Unsuitability Determination Incentive Pays (AIP/SDIP) Enlisted PCS Entitlements Enlisted Availabilities Command Master Chief / Command Senior Chief Detailing Twilight tours 17

21. Assignment Incentive Pay (AIP)/Sea Duty Incentive Pay (SDIP) AIP: Intended to attract volunteers to jobs that have historically been difficult to fill. Used in place of or in conjunction with other incentives such as OTEIP, SDIP, COT. SDIP: Pilot Incentive Pay Program designed to provide a monetary incentive to specific enlisted communities with at-sea manning challenges. SDIP-B: Back-To-Back sea tour SDIP-C: Curtail shore duty assignment SDIP-E: Voluntary extension on board current sea duty command. SDIP request procedures vary depending on type of SDIP being requested. General: NPC website: Single location for all pertinent policies, procedures and guidelines. http://www.public.navy.mil/bupers-npc/career/payandbenefits/Pages/default2.aspx 18

22. Overseas Tour Extension Incentives Program (OTEIP) General Info: Available to enlisted personnel stationed overseas on type 3, 4 or 6 duty and type 2 duty in Hawaii. Must complete prescribed DOD tour and request an extension of at least 12 months beyond the DOD tour length or in the case of first term personnel have an assigned PRD which exceeds DOD tour by at least 12 months. MILPERSMAN article 1306-300 discusses OTEIP eligibility and policy. OTEIP do’s and don’ts: Do visit Frequently Asked Questions (FAQ) on BOL under the OTEIP link for updated OTEIP related guidance. Do print out the FAQ sheet and use as a quick reference guide. Do email OTEIP Manager at kirby.denson@navy.mil to request specific FAQ scenarios. Do retain copies of OTEIP related correspondence in the local CCC folder. Don’t submit OTEIP extension requests to NPC which would require member to extend beyond their current EAOS if PTS approval or High Year Tenure (HYT) is needed. 19

23. Senior Enlisted Academies (SEA) Navy SEA attendance = less than 50% capacity for the last two years!!! MILPERSMAN article 1306-925 – Requirements and request process Navy Resident Senior Enlisted Academy (Newport RI) 6 week course for MCPO/SCPO/CPO 7 classes per year with 112 seats per class Navy Blended Senior Enlisted Academy (Newport RI) 6 week online blackboard blended with 2 week residency for MCPO/SCPO 52 seats per class, number of classes depends on enrollment Air Force Senior NCO Academy (Montgomery AL) 7 week course for MCPO/SCPO 5 classes per year with 6 seats per class Coast Guard Chief Petty Officer Academy (Petaluma CA) 4 week course for CPO 9 classes per year with 4 seats per class Army Sergeants Major Academy (Fort Bliss TX) 9 month course for MCPO/SCPO 1 class per year with 7 seats filled by CMDCM Detailer 20

24. Special Programs OSA Recruit Division Commander Recruiting Duty Command Chief / Senior Chief / Master Chief White House Camp David PRECOM LCS MEPS 21

26. In May 2006, EPMAC was disestablished and merged within NPC, Pers-40. Original decision based on BRAC, expedited by Hurricane Katrina.

27. Pers-4013 continues to perform most functions previously completed by EPMAC, with a manpower reduction of 55% from its core functional areas.

28. Most severely reduced were leadership positions. 22

30. Manage NMP; load MCA priority requisitions on CMS/ID.

31. Assignment of LIMDU and Pregnant Sailors from sea-duty.

32. Assignment of Sailors interested in OSA.

33. Take management action in conjunction with the appropriate TYCOM to attain Manning Control Authority desired level of personnel readiness.

34. Provide solutions on manning issues to the Major Manpower Claimants, Type Commanders, and MCAs.

35. Help improve the accuracy of command personnel data base (EDVR).

36. Tools used: PERSMARS, EDVR/NEC/DNEC Scrubs23

37. “FRUSTRATION GAP” “READINESS GAP” Manpower-Personnel Balance M+1/RQMT Wartime Require- ments BA Need Billets Authorized Paid For NMP FIT COB Positions Your Share Onboard Reality “Expected” Required Funded “Deck plates” SMD/SQMDFMD AMD MUSTER EDVR “FACES” “SPACES” 24

38. Distribution of Navy Wide Enlisted Assets (Numbers are USN & FTS personnel) Of 278,266 total enlisted, 14% (39,775) were non-distributable and 2.6% (7,130) were LIMDU or had DNEC of 0054/0055 on 02 Jun 11. Total Non–Distributable – 39,775 (14%) TPP&H – 13,812 (4%) Students – 25,963 (10%) ADSW and mobilized reservists are no longer included in numbers. TPP&H/Student Pipeline 12,523 This is the Individuals Account less Officer Candidates 231,361 25,963 LIMDUs & DNEC 0054/0055 7,130 1,931 3,413 4,510 Total Distributable – 238,491 (86%) (includes LIMDU and DNEC 0054/0055 which make up 3.0% of the distributable manning) 3,717 Billets Authorized Distributable 243,214 Students 22,078 TPP&H 9,123 Total 274,415 *Note: Sailors who become pregnant while assigned to sea duty are assigned to a special shore tour with the DNEC 0054/0055. On 02 Jun 11, there were 38 sailors in ACC 105 that also had DNEC 0054/0055. Date of Data: 02 Jun 11 POC: Pers-4013C 901-874-4562 25

39. 26 FY11 ORT – What Does $667.5M Buy? (Cost Moves by EDD) Total FY11 Funded ORT Moves by EDD 71,260 Orders at $667.5M Data current as of 13 JUN 11

40. FY09/10/11 Lead Time ComparisonMembers Detaching by FY CNP Lead Time Goals: CONUS = 4 Months Overseas = 6 Months Lead time has significantly increased since April Data as of 13 Jun 2011 27

41. PERS 4013 and CMS/ID PERS-4013 sets CMS/ID based on business rules, Fleet balance, requisition priority, and MCA directions. CMS/ID is set following a ratio of rollers to requisitions (not all command vacancies are advertised in CMS/ID) PERS 4013 control of CMS/ID keeps the assignment function unbiased. GreenReqs: MCA prioritized requisitions. RedReqs: Mission critical requisitions as determined by the MCAs that can be filled by non-voluntary assignments, if required. 28

42. How does it work? Timeliness: Monthly requisition cycle which includes 3 days to load (4013), 2 weeks for Sailor interaction, 5 days for command input, and 1 week for detailer selections. Process for loading: PERS-4013 loads the requisitions based upon an automated requisition priority algorithm managed by the Manning Control Authorities (USFF and BUPERS). Business rules determine the amount of requisitions to advertise based upon the number of distributable assets in negotiation window (7-9 months prior to PRD). Sailor interaction: Sailors can make 5 selections per cycle for each of their 3 cycles (15 total). Sailors can make their own application, but still use CCC and/or detailer guidance. Command interface: Commands can rank from least to most favorable candidate. Input is one of many which guide detailer action; but all things equal, commands will get their choice. Currently used by about 14% of commands. Detailer Selection: Choose best candidate for each requisition and post in EAIS. Process is not complete until orders are written, but this can occur later. Unfilled requisitions get reprioritized during the next cycle. 29

43. WHAT WE NEED FROM YOU Make sure Sailors have realistic expectations and are educated on the detailing process Make sure Sailors have security clearances Timely PTS applications Make sure screenings are completed Encourage your Sailors to communicate early and often with their detailers 30

44. QUESTIONS? NPC Customer Service1-866-U-ASK-NPC1-866-827-5672DSN 882-5672 31