The presentation is about providing overview on the project management and introduce the project management concepts.

1. Project Management –
An Introduction
Sundar Raghavan
22nd Mar 2020

2. Agenda
The intention of deck is to showcase and help audience understand what is project
management without deep diving into the project management subject. The deck
aims to bring the awareness of the project management domain at a high level and
introduce the viewer to PMI standards.
History of Project Management01
What is project management?03
PMI standards05
Thank you.06
What is project?02
Who is project manager?04

3. Target Audience Sample Profile
• Choosing a right career path
• Developing right skillset
• Building a career plan
PAIN POINTSJOBS TO BE DONE
Kumar
22Years
LivesinBangalore
InterestedinworkingforaMajorPlayerthatcannourishandgrowcareerpathtoprovideafinancialstability.
Kumar is from Tamil Nadu and holds a
Bachelors Degree in Commerce. He has always
been smart and bright kid who would like to
get placed in a good company and plan his
career for next 5 years.
PROFILE
• Getting a early placement
• Build work experience
• Move toward financial stability
• Identify where to grow
• Acquire career advancing skills
I wish to get a head in career and progress well. However I would like to
get a good start and plan my career for the next 5 years.
Social Media
Tech Savvy
Knowledge
IT and Internet
Extrovert
Personality Type
Introvert
Sensing Intution
Judging Perceiving
Active Passive
Skillset

4. History and Evolution of Project

5. History of Project Management
1911
Taylor published
Scientific
Management
1917
1957 1962 1989
199719691958
2001
Henry Gantt
Introduces Gantt
Chart
Dupont Develops
Critical Path
Method
US Navy develop
PERT
DOD defines WBS
for all projects
PMI founded
Scrum named in 86 and
EVM was introduced.
PRINCE created
Goldratt develop Critical
chain project
management method
Agile manifesto

6. Evolution of Project Management
1960 –
Traditional
Project
Management
– Time Driven
1980- Focused
Project
Management –
Matrix / Software
Engineering
1990 –
Renaissance of
PM – Total
Quality
Management
2000- Modern
Project
Management –
System
Engineering,
Agile, Change
and Risk Driven

7. What is a project?

8. What is a project
Key attributes -
 Temporary endeavour – Start and Finish
 Unique – Produce distinguished result
 Predefined constraints – Time, Scope, and Cost
India’s oldest temple,
withstood centuries and
stands as a testimony to
successful project
execution.
Project is a temporary endeavour undertaken to produce a unique product, service or result with a
predefined constraints India’s Aadhaar and Project Tiger has been featured in PMI’s top 50 Projects of the decade
“Brilliant Architecture and Flawless Execution of an idea involving
1000s of team members and resources when no technology existed.”

9. Project vs Operation
One Time Job
Produces Unique Results
Need Skills to Manage Changes
Non-repetitive tasks
Ex – Constructing Factory
Building a Metro Facility
Develop a CRM Software
Ongoing tasks execution
Produces Output
Need Operational Skills
Repetitive outputs
Ex – Running a Factory
Metro train commuting services daily
Call Centre agents using a CRM Software
P r o j e c t O p e r a t i o n s

10. Project - Key Constraints
 Managing the key project constraints lead to success.
 Learn to do Tradeoffs.
Schedule
Time Quality
Scope
Risk Resource
Balance

11. Case Study - Aadhaar
Scope –
Govt of India initiated UIDAI to issue Aadhaar in 2009.
In 2010, first Aadhaar was issued.
It’s a 12-digit number issued to all Indians.
A biometric based ID system.
Challenges –
1. World’s #2 populous countries
2. Red Carpets/Bureaucracy in Indian Political System
3. India is not a Data Driven Country unlike US or EU
Project Manager – Nanden Nilekani
Achievement – India has 1.23 Billion Aadhaar Issued as on Jan 20
Benefits – Govt Social Payments, Security, Link to Social Schemes

12. Case Study – Project Tiger
Scope –
Tiger Conversation Project commenced in 1973 by Gov of India. Ensure
viable population of Bengal Tigers , protect them from extinction and
preserver their national importance.
Challenges –
1. Poaching
2. Human Dwelling in Forest
3. Field Data acquisition and GIS Mapping
Achievement – India has 1700+ Wild Tigers living in 50 Tiger Reserves
totalling 40000 SQ KMs across the country. Numbers dropped form 3500+
in 2008 due to poaching issues in 2008 and Gov pulled out a good
numbers post then.

13. Activity – Group Exercise
Define a project and come up with the key objectives.
Duration – 5 mins

14. What is project management?

15. Project Management - Definition
Project Management is a mix of both art and science using the tools and
techniques to complete the project’s objectives.
Project management primary goal is to complete the project objectives.
Can be applied to any projects in fields - humanity, defence, space and
technology.
PMI defines – An application of knowledge, skills, tools and techniques to complete project activities in order to meet the project requirements.

16. Project Management – What it takes to deliver?
Planning Execution Benefits and Success

17. Project Management – Project Life Cycle
In simple terms it is
“Plan–Do–Check–Act”
Pre-project
Project
Post
Completion

18. Project Management –Project Life Cycle
S t a r t i n g a p r o j e c t  P l a n n i n g a P r o j e c t  E x e c u t i n g t h e P l a n  C l o s i n g t h e P r o j e c t
Initiation Plan
Execution
Monitor
Control
Closure
Efforts vs Time
Project Life Cycle
Starting a project Organizing project Implementing a plan Closing a project
Integration, Scope, Cost, Schedule, Quality, Risk, Stakeholder,
Human Resource, Communication And Procurement
10
Knowledge Areas
5ProcessGroups

19. Project Management – Process
Inputs Tools and Techniques Outputs
Input 1
Input 2
Tools 1
Technique A
Project A
Project B
Project life cycle consists of execution of series of project activities called Process. Process produces output from
inputs with the help of certain tools and techniques.
 Output are Logically linked to Inputs
 May contain overlapping activities
 Output determines end of a process
 Used Once
 Performed as needed
 Used continuously
Process TypesGeneral Characters

20. Project Management – Methodologies
Kanban

21. Project Management – Organization
Strategic
Committee
PMO and
Executives
Portfolio Manager
Program and Project manager
Project Team
Portfolio Selection
Capacity Planning
Reporting
Secure Funding
Resource Management
Budgeting
Reporting
Scheduling
Team Reporting
Collaborations
Strategic Management
Growth and Core Competencies
Value Management
Demand Management
Portfolio Selection
Prioritization
Optimize Investment
Team Lead
Team Members
SMEs
Process Owners
Functional Managers
Business Owners
Business Groups
Solution Architect
Business Area Owners
Function Owners
Chief Architect
Function Executives
Senior Leaders
Board and Executives
It’s all about

22. Who is a project manager?

23. Project Management – Project Manager
 Good Business Skills
 Apt Technical Skills
 Highly Collaborative
 Good in Decision Making
 Provides constructive feedback
 Outcome driven
 Communication (Oral and Written)
 Prioritize
 Must a visionary
 Life long Learner
 Build Trust
 Asking and Listening
 Life Skills
 Continuous Learning
Project Manager is a Leadership Role.
General Character but not limited to

24. Project Management – Skillsets
Science
Art
WBS
Reports
Plans
Scope
Influence
Culture
Presentation
Discipline
Technology
Diversity
Innovation
Domain
A project manager will need these skills but not limited to
Leadership
Budget
Standards
Attitude
Metrics
HumanSide
Emotional
Intelligence
Critical Thinking

25. Project Management – Day in a life of Project Manager
 Conduct Meeting
 Does Planning
 Discuss with team
 Communicate milestone
 Burn-down risks
 Remediate issues
 Proactively find problems
 Measures progress against plans
 Maintain calm
 Communicate to management
 Plan for next day
 Relax

26. Project Management – Why project fails
The top five causes of project failure are:
 Change in the organization's priorities (39%).
 Change in project objectives (37%).
 Inaccurate requirements gathering (35%).
 Inadequate vision (29%).
 Poor communication (29%).

27. Project Management – What it takes to succeed
Top ways to succeed
 Use PM methodologies and Tools
 Engage with Senior Management
 Communicate across broad
 Prioritize, Measure and Re-plan
 Collaborate effectively
 Frequent Updates
 Remediate Issue and Proactive Escalation

28. Project Management – Movies to Watch
Ocean 11 Apollo 13 Office Space
Watch it for – Planning,
Execution and Team works
Watch it for – Complex
Planning and risk
management.
Watch it for – Employee
motivation, following
process and trust team
members.

29. PMI Standards

30. Project Management – PMI Standards
 1 PMBok
 5 Process groups
 10 Knowledge Areas
 49 Process Areas
Close to 940000 Certified PMP professionals across globe

31. Project Management – Why Certifications
 Gain Knowledge
 Stay Competitive
 Get Ahead
 Higher Income
 Industry Recognition

32. Project Management – Process Groups
Initiating Process
Groups –
Authorize
beginning of a new
phase in project or
new project or
sign contract.
Planning Process
Groups – Establish
scope, refine
objectives and
plan course of
action to attain
completion of
project
requirements.
Executing Process
Groups – Work is
performed as per
plan to satisfy
requirement.
Monitoring
Process Groups –
Review work and
identify changes,
re-plan to
implement
changes.
Closing Process
Groups – Formally
complete or close
phase, project or
contract.

33. Project Management – Knowledge Areas
Knowledge Areas Why ? Process Groups Process Areas
Integration Management Integrates various project management
process groups
Initiating, Planning, Execution,
Monitor and Control, Closure
Project Charter, PMP, Direct and Manage
Project, Monitor and Control, Perform
Change and Close Project
Scope Management Ensures all work required to complete
project
Planning, Monitoring and Control
Process
Plan Scope, Collect requirements, Define
Scope, Create WBS, Validate & Control Scope
Schedule Management Manage timely completion of project Planning, Monitoring and Control
Process
Plan Schedule, Define, Estimate & Sequence
activities, Develop Duration, Control schedule
Cost Management Complete within approved budget Planning, Monitoring and Control
Process
Plan Cost, Estimate Cost, Determine Budget
and Control Cost
Quality Management Includes process to plan and control
quality as per stakeholder expectation
Planning, Execution, Monitoring and
Control Process
Plan, Manage and Control Quality
Resource Management Acquire needed resource to complete
project
Planning, Execution, Monitoring and
Control Process
Plan, Estimate activity, Acquire resources,
Develop, Manage Team and Control.
Communication Management Ensures timely and appropriate
communication of project information
Planning, Execution, Monitoring and
Control Process
Plan, Manage and Monitor Communication
Risk Management Includes process to identify, plan
responses, and control risk
Planning, Execution, Monitoring and
Control Process
Plan, Identify, Perform Analysis, Prepare
responses, implement and monitor risk.
Procurement Management Purchase services from outside project
team.
Planning, Execution, Monitoring and
Control Process
Plan, Conduct and Control Procurement
Stakeholder Management Build appropriate strategies to engage
stakeholder in decision and execution.
Initiation, Planning, Execution,
Monitoring and Control Process
Identify Stakeholder, Plan, Manage and
Monitor Engagement

34. Thank you!!!