This document summarizes Lorraine Huddy's presentation on juggling collection practices amid changing publisher policies for demand-driven acquisition (DDA) and short-term loans (STL) of ebooks. It notes the student full-time equivalencies (FTE) at Connecticut College, Trinity College, and Wesleyan University. It then discusses the history of informal collection development between the schools, as well as current YBP profiling and GOBI purchasing. Several graphs show restrictions on DDA titles and rising costs. Huddy proposes a shared print approval plan to acquire frontlist university press titles across the three schools to broaden their collections while reducing workload and costs.

1. Lorraine Huddy
CTW Librarian for Collaborative Projects
lhuddy@wesleyan.edu
Juggling collection practices
amidst constant change.
YBP Librarian-Publisher Meeting
Charleston Conference 2016

2. Connecticut College
FTE: 1834
Trinity College
FTE: 2152
Wesleyan University
FTE: 3069
History of in/formal collection development
Shared ILS and resource purchases
YBP profiling and GOBI-tween

3. We can’t always get what we want
(though we try…)
Graphs created by Michael Zeoli
VP, Content Development & Partner Relations
YBP Library Services

4. …and here’s partially why.
2
18
7
1
12
6 months
12 months
18 months
24 months
STLs not
offered
Number of Publishers
STL Embargoes/Restrictions
7
4
1
No DDA on
new titles*
No DDA on
any titles
Titles only
available 6
mths after
publication
Number of Publishers
DDA Embargoes/Restrictions
* "Titles added after effective date
unavailable for DDA, but earlier titles
still available"

5. #Unique DDA Titles by Month & FY

6. EBL Expenditures over time
July-Sept 2016

7. Attempting to manage costs
 Alerts for all STLs and purchases
 Caps on STLs: $40 or 35%
 Only 1 day and 1 week STLs offered
 Delete ALL titles over $200
 Mediate title purchases >$200
 Mediate STLs over caps set
 Purchase PRINT when ebook too costly

8. Average Costs by FY
July-Sept 2016

9. #ShowMeTheEbookLove!
168 102
437 464 364
871
401 346
938
1875
2200
2952
1895
2181
3177
1879
2142
3011
CC TC WU CC TC WU CC TC WU
FY 2014 FY 2015 FY 2016
Unique Users FTE
FY 2014
9% 5% 15%
FY 2015
24% 17% 27%
FY 2016
21% 16% 31%

10. Current Thoughts…
 Not ready to cancel DDA yet… but will
continue to monitor publisher practices
 Seek DRM-free options to reduce user
frustrations
 Re-evaluate benefits of shared print plan

11. Shared Print Approval Plan (a la CBB)
 Broad profile in terms of subject areas
 Focus on University Presses
 1 copy of new titles to share across
CTW (duplicates upon request)
 Rotate shipments on weekly basis
 CTW ILL for sharing titles
 Pilot for minimum 3 yrs :: $100K per yr

12. Desired outcomes
• Broader collection, more unique titles
• Improved workflows, offer new titles more quickly;
fewer duplicates
• Reduce selection workload; free time for other
responsibilities
Evaluating success
• Ease of set up and rotating shipments
• Ability to quickly fulfill title requests across CTW
• Requests for & cost of duplicates (P & E)
• Titles received = content expectations?
• Usage over time across CTW

13. The Balls in the Air
Collection Practices =
STL/DDA program (titles borrowed or bought
upon use – happily so, for a reasonable price)
+ Shared Print Approval Plan (frontlist titles not
available via DDA)
+ DRM free titles (preference: one platform for
many publishers - JSTOR & Muse)
+ eBook Subscription (backlist titles)
+ Firm Orders by Selectors

14. Lorraine Huddy
CTW Librarian for Collaborative Projects
lhuddy@wesleyan.edu
Thank You!