Insights and Observations from the 3rd PMO conference. Xelocity sponsored and presented at the conference. Xelocity's main focus was on how the PMO's can add value to their services by using business outcomes focus.

1. Benefiteering
Providing the PMO with
value added services

2. Key Conference Takeout – PMO is challenged
• PMOs have an average life span of 2 years
• The future of PMO is to move away from managing and controlling
projects toward providing ‘improvement’ services to the organisation
• Maturity matters - Organisational project maturity is just as important
as PMO maturity when it comes to sustainable project delivery
• Getting good benefit measures in the business case is hard and outcome
measurement is harder
PMO Leadership Conference 2018 - Copyright for Xelocity and Wovex

3. Key Conference Takeout – Maturity Matters
A mature PMO supports organisational outcomes by:
– Helping the business balance investment with outcomes
– Helping the business balance objectives with project capability
– Providing visibility of project and outcome delivery
– Providing expertise and project services
– Challenging the business to do better
– Being project methodology agnostic
– Being pragmatic
– Being adaptable
PMO Leadership Conference 2018 - Copyright for Xelocity and Wovex

4. The PMO maturity journey
PMO Leadership Conference 2018 - Copyright for Xelocity and Wovex
0. Non existent
1. Ad-hoc
2. Repeatable &
Intuitive
3. Defined
4. Managed & Measurable
5. Integrated
Below the pivot point
PMO – Manages & controls projects
Organisation – Outsources the projects to the PMO
Focus on:
• Templates
• Consistency
• Process adherence
Above the pivot point
PMO – Supports organisational growth and provides expertise
Organisation - Owns the projects
Key enablers include:
• Executive engagement
• Business appropriate reporting
• Help with balancing investment and outcomes (prioritisation)
• Helping the business put together good quality business cases
Pivot Point

5. Helping the PMO to provide value added services
• Benefiteer is an innovative approach
– Practical and simple
– Based on a proven methodology that puts the stakeholders and
outcomes first
– Enables organisations to be excellent at achieving outcomes
– APQC certified
• Wovex is enabling software
– Supporting the need to tools, techniques and management of
information
– From Mapping, Definitions, Business Cases, Tracking, Reports and
Dashboards
PMO Leadership Conference 2018 - Copyright for Xelocity and Wovex

7. Helping the PMO to provide value added services
The Benefiteer
• A skill set for driving outcomes
• Aggregator, Agitator and Facilitator
– Facilitate for the Business, not owning the output
• Source of Knowledge
• Helps the business to take on responsibility for outcomes
achievement’s
• Acts in new roles, performs new processes, helps the
business think and behave differently
• Takes on a Leadership role of successful outcome delivery
PMO Leadership Conference 2018 - Copyright for Xelocity and Wovex

8. Wovex support for PMO services
Provides the PMO with a pragmatic tools for reporting and management
• Cloud and on premise options
• Intuitive to use, flexible and scalable
• Outcomes profiles
• Stakeholder profiles
• Outcome Mapping
• Scenario modelling (cost/benefit/outcomes)
• Business case support
• Tailorable templates for your organisation and processes
PMO Leadership Conference 2018 - Copyright for Xelocity and Wovex

9. Provides users with the ability to:
• Add & Agree Outcomes Quickly with Stakeholders
• Understand how Plans & Solutions contribute to
Outcomes
• Understand and update information which reflect
views of key stakeholders
e.g. descriptions, definitions, roles, responsibilities,
categories for reporting
• Monitor/manage with Dashboards &/or Alerts
• Add Forecast Data or Generate for Options
• Monitor Measures and Data of Interest
• Compare Multiple Forecasts for a Measure
• Simulate Flow of Cost & Benefit (Dynamically)
• Test scenarios (e.g.: test Business Cases options)
PMO Leadership Conference 2018 - Copyright for Xelocity and Wovex

10. Conclusion
• The Benefiteer approach provides practical support to enable PMOs to
move toward a service model
• The WOVEX tool supports you at all stages of your benefits
management maturity journey from simple mapping to complex
simulation
• Xelocity can support you to go onto the journey
• Grasp the opportunity!
PMO Leadership Conference 2018 - Copyright for Xelocity and Wovex

11. THANK YOU
Xelocity Limited
Level 1, Pier 21 Building
11 Westhaven Drive
Auckland, New Zealand
T: +64 9 363 6700
M: +64 21 401479
E: jigs.jamnadas@xelocity.com
www.xelocity.com
WOVEX Limited
Oxford Science Park
Oxford, OX4 4GP
UK
T: +44 203 773 5828
E: contact@wovex.com
www.wovex.com

12. Helping You Make the Change
Full range of support services to the appropriate depth and breadth:
Area of Focus Advisory and Change Support Services
1. Case for Change
• Facilitate, shape, record and play-back discussions
• Aid in briefing senior responsible owner
• Assess baseline maturity
• Identify user advocates and sponsor advocates
2. Process
• Map As-Is and To-Be state for benefits management, integrated with existing
processes
• Advise on designing and executing process changes, including feedback loops
to drive continuous improvement
• Provide customised templates / artefacts for benefits management
• Guidance for reporting and measurement (micro and macro levels)
• Advise on support system change / acquisition
• Tailor and deliver training
• Set process for ongoing maturity reviews and enhancements
3. Culture
• Assist in defining the change needed, expert input to change management
planning, content for communications
PMO Leadership Conference 2018 - Copyright for Xelocity and Wovex