The document provides tips for effective report writing in 3 or less sentences: The presentation outlines simple rules for writing good reports such as keeping ideas simple, using short sentences and paragraphs, defining terms, including diagrams and references, and considering the intended audience. Good planning is emphasized as it can save time and produce a better report. Key elements like contents page, acknowledgements and spelling/grammar are also addressed.

1. PRESENTATION ON EFFECTIVE REPORT WRITING BY- Leshlie Markey School of management D.M.S PONDICHERRY UNIVERSITY

2. Report WritingSome simple rules for gaining more marks for your project

3. Writing a report is simple …...if you follow some simple rules

4. Writing can be fun …if you are confident in your knowledge of your subject

5. The KISS principle•Keep•It•Simple•Stupid

7. PicturesA picture is worth 10,000 wordsA well-thought diagram can save a lot of words and is much easier to understandNumber all diagrams and picturesRefer to each diagram in the textInclude a brief descriptive legend for each diagram

8. Lists and TablesLists and tables can present complicated ideas succinctly. They are and are easy to write and assimilate.Lists and tables eliminate a lot of verbose text. (No “connecting” text is needed.)

9. ReferencesInclude a good number of relevant references.List references in standard form - refer to good text-books for examples of formatting.FormatsCite each reference

10. ContentsImportant as it helps the reader to gain an overall view.The Contents page is like a road map.It must be accurate.

11. Acknowledgements & GratitudeYou must acknowledge work by all other people, includingPrevious studentsContemporary studentsOther workers, including Internet authorsFriendssupervisor.Thank people who have helped you. Your supervisor is human and likes praise, if it is deserved.

12. SpellingBad spelling is a distraction and an annoyance to the reader.Use a spell checker where possible but it may give spurious results on technical writing.A spell checker will not help, if the original is too far removed from the correct spelling, or if there is a similar sounding word, e.g. currant and current, college and collage.

13. GrammarTry to adhere to the conventions of grammar - failure to do so annoys the reader and obscures meaning.Think of another way of expressing the same idea.

14. What do I include?ContextPrior workGeneral design principlesSelf analysisTestingImaginative ideas tempered with common senseNew applications: minor modifications that could help other marketsFurther work

15. Who are you writing for?What is the level of competence of your reader.Do not “talk down” to your reader.Your reader does not have your technical expertise, so you must help him/her.A good test of your understanding: explain your ideas to a history student. (I.e. somebody who is intelligent but not trained technically.)

16. Respect other technical disciplinesYours is not the only subject of merit.There may be a non-computer solution that is much cheaper, more reliable, faster and less complicated than one based on a computer.Other workers are worthy of respect.

17. Tell themTell the reader what you are going to tell him/her.Tell him/her.Tell the reader what you have told him/her.

18. A poor report“My supervisor told me to do XXX, so I did XXX and it worked.”VagueInconsistentInaccurateNot self criticalNarrow in its scope.

19. Organising the materialUse an idea processor or an outliner (MS -WORD has one)Top-down design•I organised my PhD thesis in a morning!

20. Good PlanningSaves time and effortProduces a better, more complete and more accurate report