WRITING A LETTER of INTENT
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The document provides guidance on writing a letter of intent for grant funding. It explains that some funders require an initial letter of intent before submitting a full proposal to ensure the project concept aligns with their interests. The letter of intent should introduce the project, organization, goals, timeline, budget, and request for funding in 1-2 paragraphs. It recommends including background on Normandale Community College if the funder may be unfamiliar with it. Letters of intent for Normandale will be signed by the college president and sent to the Grant Development Director for submission. A sample letter of intent is provided as a template.
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![Grant Development
WRITING A LETTER of INTENT
Some funding sources state in their published guidelines that they prefer an initial contact
before a full proposal is submitted. Usually, this contact is a letter of intent, also called a letter
of inquiry or a pre-proposal. This letter allows the funding source to make sure that our project
concept is in their area of interest. Starting with a letter can save both them and us time and
effort. Letters of intent will be signed by President Hiyane-Brown. Write the text of the letter and
forward it to the Grant Development Director who will arrange for formatting, signature, and
submission.
Be sure to follow the funding source’s guidelines for format and length. If no guidelines are
given, construct the letter as follows:
• Address the letter to the funding source’s listed contact, even if you know someone else at
the agency personally.
• Include a Letter of Inquiry subject line below the salutation.
• Introduce the project in the first paragraph.
• Introduce Normandale Community College. If you think they might be unfamiliar with the
College, enclose a brochure and refer to it in the text.
• Tell what we plan to do. Include short statements of goals, objectives, timeline, and benefits.
Be bold and optimistic in stating the needs and how we plan to solve the problem.
• State the budget amount of the full project and how much we are requesting from them
(round off to thousands).
• Thank them for their time in the last paragraph.
Sample:
[Inside Address]
Dear Mr. Person:
Subject: Letter of Inquiry
Please accept this letter of inquiry regarding our interest in submitting a proposal to develop a project that
will focus on [state problem and how we plan to solve it.]
Normandale Community College serves the Southwest metropolitan area of the Twin Cities. More than
11,000 students attend the college annually. [Include specific information about the department or
program that will benefit from this project.] A fact sheet about the college is enclosed.
Our project will include [list potential activities.] [Write about Goals, Objectives, Timelines, and Benefits
– consider using a bulleted format.]
The total budget for the project will be $xx,xxx. We are approaching your agency with a request to fully
fund the project. [If there are partner organizations, state that we are also seeking monetary and personnel
support from others. List any that have already committed money or resources. We may ask this funding
source to only partially fund the project].
We believe that this project fits in well with your agency’s vision and mission and would like to submit a
full proposal. Thank you in advance for your consideration.
Sincerely,
6/03 - Office of Grant Development - Normandale Community College](https://image.slidesharecdn.com/1279484/85/WRITING-A-LETTER-of-INTENT-1-320.jpg)
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Table of Contents
What is a Grant Proposal?
Getting the Grant 101
Finding the Right Funders
Managing the Grant
2
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© Copyright 2017 The Grantsmanship Center
https://www.tgci.com/
https://www.tgci.com/
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Most staff members in nonprofit organizations define a grant proposal as a
request for money. That definition is only superficially correct. To achieve the best
results for their constituents and move more surely toward their missions,
nonprofits need to think of grants in a different way.
First, nonprofits must consider grants from a funder’s point of view. For funders, a
grant award is an investment in positive change. It’s a tool they use for having an
impact on issues they care about.
Next, nonprofits must consider grants from a mission-focused perspective. Since
the point of a grant award is impact rather than money, the real point of a grant
proposal is to rally the necessary resources to help the nonprofit fulfill its purpose.
A grant is a tool nonprofits use to address important issues within their
communities.
Definitions matter, and defining grant proposals accurately can help both funders
and nonprofits work together more productively. A grant proposal is actually a call
to action. It’s a request that a funder join the nonprofit as a partner in achieving
specific results. At its best, a grant proposal is a cogent, persuasive,
well-supported argument for change.
This definition moves the work of grantseekers well beyond reactive dollar-
chasing and into the realm of social activism. It’s no longer about supporting “our
organization.” It’s about linking arms with colleague organizations, beneficiaries,
community members, and funders to embrace a mission and confront the
dragons.
Focusing on the articulation of a logical argument for action also means that the
document you produce when seeking grant funds can be sliced and diced and
used in numerous ways. You can use the proposal to educate staff and board
members so that they’ll be better prepared to rally community support, engage
with other organizations, and convince funders to come onboard as partners.
Grants as Advocacy, Not Just Asking
What is a Grant Proposal?
By Barbara Floersch
© Copyright 2013-2017 The Grantsmanship Center
https://www.tgci.com/
3 of 19
You can also use the proposal as the basis for editorials, blogs, presentations,
and public testimony. By disseminating solid information widely you’re laying the
groundwork for progress. When the community understands the significance of
the issue you’re working on, you’re more likely to get the cash, in-kind donations,
and volunteers you need to do your work.
You can edit the proposal into a briefing document and share it with those who
are concerned about the issue or who should be. The list may include politicians,
local officials, targeted community members and colleague organizations. ...
2011/2012 Grant Workshop
The document provides guidance on developing successful grant applications. It outlines key elements to include such as identifying community needs, developing clear objectives, establishing methods, creating an evaluation plan, identifying future funding sources, and developing an accurate budget. The document emphasizes tailoring applications to each funder and highlighting how the proposed project meets community needs and organizational mission.
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WRITING A LETTER of INTENT
- 1. Grant Development WRITING A LETTER of INTENT Some funding sources state in their published guidelines that they prefer an initial contact before a full proposal is submitted. Usually, this contact is a letter of intent, also called a letter of inquiry or a pre-proposal. This letter allows the funding source to make sure that our project concept is in their area of interest. Starting with a letter can save both them and us time and effort. Letters of intent will be signed by President Hiyane-Brown. Write the text of the letter and forward it to the Grant Development Director who will arrange for formatting, signature, and submission. Be sure to follow the funding source’s guidelines for format and length. If no guidelines are given, construct the letter as follows: • Address the letter to the funding source’s listed contact, even if you know someone else at the agency personally. • Include a Letter of Inquiry subject line below the salutation. • Introduce the project in the first paragraph. • Introduce Normandale Community College. If you think they might be unfamiliar with the College, enclose a brochure and refer to it in the text. • Tell what we plan to do. Include short statements of goals, objectives, timeline, and benefits. Be bold and optimistic in stating the needs and how we plan to solve the problem. • State the budget amount of the full project and how much we are requesting from them (round off to thousands). • Thank them for their time in the last paragraph. Sample: [Inside Address] Dear Mr. Person: Subject: Letter of Inquiry Please accept this letter of inquiry regarding our interest in submitting a proposal to develop a project that will focus on [state problem and how we plan to solve it.] Normandale Community College serves the Southwest metropolitan area of the Twin Cities. More than 11,000 students attend the college annually. [Include specific information about the department or program that will benefit from this project.] A fact sheet about the college is enclosed. Our project will include [list potential activities.] [Write about Goals, Objectives, Timelines, and Benefits – consider using a bulleted format.] The total budget for the project will be $xx,xxx. We are approaching your agency with a request to fully fund the project. [If there are partner organizations, state that we are also seeking monetary and personnel support from others. List any that have already committed money or resources. We may ask this funding source to only partially fund the project]. We believe that this project fits in well with your agency’s vision and mission and would like to submit a full proposal. Thank you in advance for your consideration. Sincerely, 6/03 - Office of Grant Development - Normandale Community College