This document discusses various Excel functions and shortcuts. It begins by describing the Excel screen and formatting options. It then lists common keyboard shortcuts. The second section focuses on using Excel to create a database of student information. Functions covered include conditional formatting, filters, logical functions, VLOOKUP, and HLOOKUP. Examples are given of applying these functions to datasets containing thousands of students.

1. Creating
database for
COGNOS Bi
B.TECH 3RD SEM.

2.  Excel screen
 Rows
 Columns
 Cells
 Scroll Bar
 Tabs
 Ribbons
 Quick access toolbar
 Name box
 Formula bar
 Zoom
 Sheets

3.  Formatting in excel
 Font
 Bold
 Underline
 Italic
 Border
 Background colour
 Font columns
 Font 1-design
 Font 2-big
 Font 3-small
 Alignment
 Numbers

4. SHORTCUT COMMANDS
CTRL+A SELECT ALL NONE
CTRL+B BOLD FORMAT, CELL, FONT, FONT STYLE,
BOLD
CTRL+C COPY EDIT, COPY
CTRL+D FILL DOWN EDIT, FILL DOWN
CTRL+F FIND EDIT, FIND
CTRL+G GO TO EDIT, GOTO
CTRL+H REPLACE EDIT, REPLACE
CTRL+I ITALICS EDIT, ITALICS
CTRL+K INSERT HYPERLINK NONE
CTRL+N NEW WORKBOOK FILE, NEW

5. CTRL+O OPEN FILE OPEN
CTRL+P PRINT FILE, PRINT
CTRL+R FILL RIGHT EDIT, FILL RIGHT
CTRL+S SAVE FILE SAVE
CTRL+U UNDERLINE FORMATS, CELLS, FONT
UNDERLINE, SINGLE
CTRL+V PASTE EDIT, PASTE
CTRL+W CLOSE EDIT, CLOSE
CTRL+X CUT EDIT, CUT
CTRL+Y REDO EDIT, REDO
CTRL+Z UNDO EDIT, UNDO

6. DESCRIPTION OF
SHORTCUT KEYS

7. – Select all contents of a worksheet.
 CTRL+A

8. ― Bold all cells in the highlighted section.
 CTRL+B

9. – Copy any selected text.
 CTRL+C

10. – Search current sheet.
 CTRL+F

11. – Go to a certain area.
 CTRL+G

12. – Find and replace.
 CTRL+H

13. – Puts italics on all cells in the highlighted section.
 CTRL+I

14. – Insert a hyperlink.
 CTRL+K

15. – Creates a new workbook.
 CTRL+N

16. – Opens a workbook.
 CTRL+O

17. – Print the current sheet.
 CTRL+P

18. – Fill right. Fills the cell to the right
with the contents of the selected cell.
 CTRL+R

19. – Save the open worksheet.
 CTRL+S

20.  CTRL+U
― Underline all cells in the highlighted section.

21. – Pastes everything copy onto the clipboard.
 CTRL+V

22. – Closed the current workbook.
 CTRL+W

23. – Cut all cell in the highlighted section.
 CTRL+X

24. – Undo the last action.
 CTRL+Z

25. Second week
on
Excel Database

26. Here we are Select some data from whole database
for using the tools in it.
“Raw data of 100 Students”

27. Conditional Formatting

28. List of all the options that
‘Conditional Formatting’ offers.
Working of ‘Conditional
Formatting’

29. Here you select many options in conditional
formatting like Color scale ,Data bars, Icons Etc.

30. Filters( )

31. “Raw data of 8000+ students”

32. Applied filter on the ‘stream name’ column and
have only chosen the ‘stream name: commerce’.
Information of only those students who
have their stream name as commerce.
Click on the ‘funnel icon’ (represents the filter)

33. Click on the ‘funnel icon’ (represents the filter)
Applied filter on the ‘stream name’ column and
have only chosen the ‘stream name: science’.
Information of only those students who
have their stream name as science.

34. Click on the ‘funnel icon’ (represents the filter)
Applied filter on the ‘age’ column and have only
chosen the ‘age: 18’.
Information of only those students who
are 18 years old.

35. Click on the ‘funnel icon’ (represents the filter)
Applied filter on the ‘percentage’ column and
have only chosen the ‘age: 100’.
Information of only those students who
have scored 100 percent.

36. Applied filter on the ‘age’ column and have only
chosen the ‘age: 21 and 22’.
Information of only those students who
are 21 and 22 years old.
Click on the ‘funnel icon’ (represents the filter)

37. Applied filter on the ‘gender’ column and have
only chosen the ‘gender: male’.
Information of only those students who
are male.
Click on the ‘funnel icon’ (represents the filter)

38. Applied filter on the ‘gender’ column and have
only chosen the ‘gender: female’.
Information of only those students who
are female.
Click on the ‘funnel icon’ (represents the filter)

39. Logical
Functions

40. “Raw data of 100 students”

41. List of all the logical operations that were executed on the raw data

42.  Logical operations were performed on only 10 students by using IF
Logical Function , Here we comparing the ‘average age’ and ‘age’.
Formula: IF(logical_test, [value_if_true], [value_if_false])

43. VLOOKUP
Function

44. Data of 10 students has been chosen randomly
(in a vertical manner).

45. Formula:VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])
Rearranged the name of the students and applied the ‘VLOOKUP’ function to find
out their respective percentage.

46. HLOOKUP
Function

47. Data of 10 students chosen randomly
(in a horizontal manner).

48. Rearranged the name of the students and applied the ‘HLOOKUP’
function to find out their respective percentage.
Formula: HLOOKUP(lookup_value, table_array, row_index_num, [range_lookup])