Workflow - Investment Transfer In
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The document outlines the steps for transferring a client's investment accounts from one custodian to another. It involves meeting with the client to conduct a needs analysis, generating transfer proposals, presenting options and getting final approval, collecting necessary paperwork from both custodians and clients, submitting the paperwork, tracking the progress, and confirming the successful transfer of assets and allocation.
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Workflow - Investment Transfer In
- 2. Meeting Held – Needs Analysis
- 4. Collect most recent statement for each account being considered for transfer
- 5. Proposal Generated based on Client Objectives and Advisor Recommendations
- 6. Meeting Held – Presentation
- 7. Final allocation decided on between Client and Advisor
- 8. Confirm all statements for accounts to be transferred are from current quarter
- 9. Create Transfer Tracking Sheet in Excel – (example attached)
- 11. Account Titling
- 12. Last 4 of Account Number
- 14. New Account Number (last 4 digits)
- 15. Allocation Based on Recommendations
- 16. Dollar amount of funds transferred in
- 17. Contact Surrendering Custodian – Transfer Department
- 19. Verify forms needed for transfer
- 20. Dollar amount signature guarantee is required
- 21. Do they have a Proprietary Transfer Form – Obtain if needed
- 22. Verify address and who’s attention to send forms
- 23. Prepare New Account Paperwork
- 24. Client New Account Form
- 25. Client Profile
- 27. Any Switch Forms required based on current allocation & investments
- 28. Transfer of Asset Forms
- 29. Final Prep of forms prior to client meeting
- 30. Complete as much as possible based on information currently on hand
- 31. Prepare for client and advisor signatures
- 32. Meeting Held
- 33. Client signature on all designated forms
- 34. Advisor signature on all designated forms
- 35. Scan and file copies of all forms prior to submission
- 36. Submit Transfer Forms to each resigning custodian
- 37. Include copies of most recent statements – less than 3 months old
- 38. Note tracking numbers for each packet sent
- 39. Verify paperwork was received and is in good order
- 40. Obtain estimated date of asset transfer
- 41. Place follow up call on or near date given
- 42. Continue to follow up every 48hrs until transfer has been initiated
- 43. Update excel spread sheet accordingly
- 44. Confirm assets have been received and allocated per advisors instructions
- 45. If on fee based platform – Schedule quarterly fee deduction from account