1. Financial Accountant
ICT FIRM
JOB DESCRIPTION
POSITION: Financial Accountant
GRADE: Three
REPORTS TO: Managing Director
SUPERVISION: none
MAIN EXTERNAL CONTACTS:
Banks
Suppliers
Customers
MAIN INTERNAL CONTACTS:
Technical Team
Sales Team
Admin Team
BROAD FUNCTION
The Financial Accountant is responsible for maintaining financial records and preparing financial
accounts and reports of the company as per statutory requirements.
PRIMARY DUTIES/RESPONSIBILITIES
• Produce timely and accurate financial reports and statements including the trial balance, profit
and loss account, creditors and debtors accounts, goods in transit, balance sheet and others.
• Maintain proper and up to date books of accounts that accurately depict current financial
conditions as per laid down financial controls and procedures
• Review and approve creditors and petty cash payments
• Check petty cash vouchers for proper authorization and acknowledgment of cash by recipients
and ensure proper posting of the same
• Ensure filing of copies of all documents supporting payments to suppliers.
• Oversee preparation of the monthly payroll, relevant statutory returns and explain any
variations in payroll from one month to the other
• Ensure timely payment of all statutory returns such as PAYE, VAT and any other.
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2. Financial Accountant
• Promptly obtain new tax guidelines for each year from the Income Tax Department or
whenever tax changes are announced to ensure that deductions are correct and are paid in a
timely manner at all times
• Produce weekly a cash report and production report every Monday by 10.00 a.m to the
Managing Director
• Oversee proper recording of debtors and creditors and ensure the reconciliation of their
balances
• Ensure collection of all revenues from all customers, resolve all customers’ queries/disputes to
facilitate timely settlement of the accounts.
• Maintain the cheque and cash register and ensure that all receipts are posted in the respective
register. A register for all Witholding VAT certificates received should be maintained.
• To ensure that all debtors accounts are reconciled by 5th
of the following month. Ensure that
the debtor’s statement is correct and represents true status of company’s receivables at any
given time.
• Facilitate and coordinate the work of external auditors and other regulatory bodies
• Develop, maintain and keep custody of all finance and accounting records and documents
• Develop and ensure compliance with procurement procedures
• Perform any other duties as may be assigned from time to time
PERSON SPECIFICATIONS
Education/qualifications
Bachelor’s degree in accounts, finance or business related field
added advantage
Professional Qualifications
CPA (K) or ACCA qualifications
Experience
At least five years experience two of should be at supervisory
level
Skills
Good skills in analysing data and information
Knowledge of computerised accounting systems
Computer skills in packages such as MS Office Excel and Word
Ability to work under pressure and to meet deadline
Honesty and possessing a high sense of integrity
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