The document outlines the purpose and components of a design work plan, which is essential for organizing projects within time and budget constraints. It discusses the importance of integrating various tasks, monitoring scope, cost, and schedule, and provides steps for creating a work plan, highlighting common mistakes and strategies to avoid scope growth. Scope growth, caused by various factors, can lead to cost overruns and scheduling issues, and can be effectively managed by freezing the project scope after the conceptual design stage.

1. DESIGN WORK PLAN
&
MANAGING THE SCOPE GROWTH
Onkar Tendulkar
3rd Sem M.Arch (Project management)

2. What is Design workplan?
The ’workplan’ is a document that consulting firms use to
organize a project. It outlines the plan by which the
company plans to complete a quality project within a given
amount of time and in compliance with a set budget.
Why is it needed?
 To effectively coordinate the design process.
 To include scope, budget and schedule of the work under one roof.
 To integrate and interface tasks done by different departments.
 To monitor and control- Scope, cost and schedule.

3. What does it look like?

4. What are the features of a work plan?
 SCOPE OF WORK- measured by design deliverables like drawings, specs etc.
 DESIGN COST- measured in work hours.
 SCHEDULE- usually shown on a milestone chart. CPM is used fro large projects.
What are the elements in a work plan?
 Phases
 Milestones
 Tasks
 Schedule
 Accountability
 Resources
 Dependencies

5. What are the steps in making a work plan?
Identify the purpose for your work plan
- Workplan may be made for various purposes and
for various time periods.
- The purpose could be official, academic or personal.
Write the introduction and background
- An introduction provides the reader an idea of the
context inside.
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6. What are the steps in making a work plan?
Determine your goals and objective
- Goals and objective are related in that, they both
point to things you hope to accomplish through
your work plan.
Order your work plan by SMART objectives
- Specific- Measurable- Achievable- Relevant-
Timebound
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7. What are the steps in making a work plan?
List your resources
- Include everything that may be necessary to achieve
the goal and objectives.
Identify the constraints
- Constraints are obstacles that may get into your way
of achieving goals and objectives.
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8. What are the steps in making a work plan?
Accountability
- Assigning responsibility to each task.
Write your strategy
- Look over your work plan and decide how to use
resources and overcome your constraints in order to
achieve the goal.
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9. What could be the common mistakes in work plan?
 Not identifying the resources for each task.
 Forgetting to assign resources to tasks may cause delays in final work.
 Underestimating the amount of time required to complete a task.
 Forgetting to identify who is responsible for which activity.
 Forgetting to add dependency relationships between activities.

10. Different templates of workplan
Workplan by month Workplan by week Workplan by day

11. Scope Growth
What is scope growth?
 The changes made in the design that alter the project’s original scope- which
was approved before starting the design process. This process is called scope
growth.
What are the reasons of scope growth?
 Tendency of designers to please the client, without regard to budget and
schedule.
 Absence of fixed program to control scope and change control.
 Lack of seriousness about freezing project scope after conceptual stage.
 Absence of formal review and approval system for any changes and carrying out
only those changes which are necessary.
 Poor communication and weak project manager.

12. What are the implications of scope growth?
 Cost overruns
 Project going haywire on schedule
 Scope creep victimizes mega projects causing them to shut completely.
How can scope growth be tackled?
 Freezing project scope after conceptual design stage is the best solution for
successful scope growth management.
 Both the owner and the engineer must be committed to scope and change
control.
 The owner must be serious about freezing project scope after the conceptual
design stage.
 Every proposed change must be subjected to a formal review and approval
process that considers cost and schedule implications.