Download to read offline
More Related Content
Similar to Word Processing.ppt
Word Processing.ppt
- 1. COMP 4—Power Toolsfor the Mind 1 Power Tools Word Processing What we’ll cover for this lecture topic: – Types and Examples of Application software – Creating Documents with Word – What is logical and physical document structure? – Demos (as much as time permits) • Including some useful hints and strategies
- 2. COMP 4—Power Toolsfor the Mind 2 Power Tools Application Software (1) • Some types: – Document production: • – Graphics • – Presentation – Numerical Analysis: • – Databases • Word-processing, desktop publishing, web page authoring • Photo editing, Painting & drawing, CAD, animation, video • Spreadsheets, graphing, statistical
- 3. COMP 4—Power Toolsfor the Mind 3 Power Tools Application Software (2) • More types: – Reference: • – Connectivity or communications: • – Education and training – Business: accounting and finance – Games! – Office suites: • • Word-processing, spreadsheet, presentation, and database software all carefully integrated • Web browser, email, remote control, home networking • Dictionary, encyclopedia, maps
- 4. COMP 4—Power Toolsfor the Mind 4 Power Tools Application Software (3) • Some Examples: – Document production: • – Graphics • – Presentation • – Numerical Analysis: • – Databases • • MS Word, WordPerfect, FrameMaker, FrontPage, … • PhotoShop, CorelDraw, AutoCAD, 3D Max, Maya, Adobe Premiere • MS PowerPoint • MS Excel, Lotus 1-2-3, SPSS, … • MS Access, Lotus Approach, Oracle
- 5. COMP 4—Power Toolsfor the Mind 5 Power Tools Application Software (4) • More Examples: – Reference: • – Connectivity or communications: • – Education and training – Business: accounting and finance – Games! – Office suites: • • MS Encarta, MS Streets, StreetFinder, Webster Online,… • MS Internet Explorer, MS Outlook, Netscape Communicator, Opera, Mulberry, AOL, … • MS Office, MS Works, OpenOffice, StarOffice, …
- 6. COMP 4—Power Toolsfor the Mind 6 Power Tools BASIC SUITE • Word processor (Word) • Spreadsheet (Excel) • Email utility (Outlook) • Web browser (Internet Explorer) PROFESSIONAL SUITE Also includes: • Presentation maker (PowerPoint) • Desktop Web publisher (Front Page) • Database (Access) The Microsoft Office Suite
- 7. COMP 4—Power Toolsfor the Mind 7 Power Tools Word proc. & desktop publishing A word processor is an application that allows the user to compose and edit simple documents ADVANTAGES: – Corrections and revisions are easy – Many formatting details handled automatically • What are defaults? – Customized forms, form letters, and mail-merge • Can be stored and reused – Structural templates can be defined by the user • do it once, use it over and over without affecting original
- 8. COMP 4—Power Toolsfor the Mind 8 Power Tools • Like computers, text documents have both: – a logical structure, which stays the same no matter how the document is represented, and – a physical structure, that may be • different on paper than on a screen; • different with one page layout than another • different from printer to printer – When document gets put out: the “best fit” to that device is calculated from the logical structure that the computer knows.
- 9. COMP 4—Power Toolsfor the Mind 9 Power Tools • SO WHAT? What’s that mean? • BEWARE: what you see is not always what you get. – The physical structure of a document is system-dependent; i.e., fonts and tab spacing vary among systems. – In addition, systems must often approximate the physical format due to limitations of the printer. As a result, formatting on the printout may not match the formatting shown on the screen.
- 10. COMP 4—Power Toolsfor the Mind 10 Power Tools Table of contents Title Author Date Abstract Major heading 1 Subhead 1 Text Major heading 2 Subhead 2 Text References Footnotes Bibliography LOGICAL STRUCTURE The information in a document and the order in which it is presented is referred to as the document’s logical structure. Here is one simple logical ordering of information:
- 11. COMP 4—Power Toolsfor the Mind 11 Power Tools • Previous page shows parts of document’s logical structure: how my ideas are organized. • Different from layout--how my ideas are represented or shown. – Example: Use of major headings • An important idea becomes a major heading: that’s part of the logical structure. • How I will show that the idea is a major heading is part of the physical structure. – Such as how?
- 12. Writing and editing •Creating the logical structure: TEXT ENTRY • Modifying the logical structure: EDITING • MS Word has many tools to help. – Many under Edit and Tools menus. A few: • Cut & Paste • Copy & Paste • Find & Replace • Spell/grammar check • Thesaurus – Hint: use key combinations to save time. Buttons are ok but often slower to use. Why?
- 13. COMP 4—Power Toolsfor the Mind 13 Power Tools – where ink will be on paper…or dots on the screen. “Page layout” – Logical structure is converted into pixels: one set of pixels on screen; different set for each printer. PHYSICAL STRUCTURE Formatting Formatting—e.g., indentation, text color, style, size, etc.— changes the physical structure of a document.
- 14. COMP 4—Power Toolsfor the Mind 14 Power Tools Nowis the time for all goodmen….
- 15. COMP 4—Power Toolsfor the Mind 15 Power Tools • Many formatting tools-- File & Format menus (again, keyboard shortcuts are handy). A few: – Page Setup (margins; page orientation; ...) – Font Type, Size, Style, Color – Text Alignment – Header & Footer formatting – Number & bullet lists – Insert (Break; Page no; Art...) – Borders – Tabs – Lists: numbered, bulleted, etc. – Tables ... DEMO