Symplectic training event for National Heart and Lung Institute – how to deposit your research manuscript and make it open access. Symplectic Elements and Spiral are systems that work together to support individual academics and research staff in recording, reporting and showcasing their academic activities and outputs. This training session will be an introduction and refresher to postdocs, fellows and PAs on how to deposit newly accepted publications into Symplectic in order to meet the open access requirements of the Research Excellence Framework (REF). Final year PhD students are welcome to sign-up but given training capacity limitation, priority will be given to postdocs, fellows and PAs. In addition we will show you how to link you publications to research grants and your ORCiD.

1. Library
Services
What? Why? When? How?
Open access publishing at
Imperial
– everything you need to know as
a researcher
openaccess@imperial.ac.uk
National Heart and Lung Institute - Hammersmith
25 January 2018

2. Objectives
1. What is open access?
2. Higher Education Funding Council for
England’s (HEFCE) OA policy for the next
Research Excellence Framework (REF)
3. Academic publishing & open access
4. Versions & embargoes
5. Depositing work via Symplectic, applying for
OA fees/ APCs & available funding
6. ORCID iD

3. Your access to articles – the Library has
purchased

4. But go outside the institution….

5. It’ll ask for money

6. Only 27 million (24%) from 114 million
English-language scholarly documents are
freely accessible on the web
Khabsa M, Giles CL (2014) The Number of Scholarly Documents on the Public Web.
PLoS ONE 9(5): e93949. doi:10.1371/journal.pone.0093949

7. Open access explained

8. So what is open access?
Unrestricted online access to scholarly outputs.
Two routes to open access:
1. Green - free, embargoed OA, self-archived by
author.
2. Gold - cost, immediate OA, by publisher.

9. Why publish open access?
• OA articles are viewed 3 times more than subscription
articles, increases readership & impact.
• OA improves public access to research worldwide.
• The Wellcome Trust report that their OA articles were
downloaded 89% more when compared with access-
controlled content.
• Data from the 1science oaIndx shows:
On average, open access papers produce a 50% higher
research impact than strictly paywalled papers.

10. Citation advantage
Source: OpCit project (The Open Access Citation Advantage Service, SPARC Europe).
Accessed April, 2017. http://sparceurope.org/what-we-do/open-access/sparc-
europe-open-access-resources/open-access-citation-advantage-service-oaca/
66%
24%
10%
Studies that found
a citation
advantage
Studies that found
no citation
advantage
Studies that were
inconclusive

11. Higher Education Funding Council for
England - HEFCE
Research Excellence Framework - REF
&
open access

12. HEFCE OA policy for the next REF
1st April 2016
1. Journal articles or conference proceedings
2. Deposit the author’s accepted manuscript (peer
reviewed version) in Spiral, Imperial’s REF
compliant repository
3. Within 3 months of acceptance
The College strongly advises you to deposit as soon as
accepted

13. Why was this policy introduced?
• Each year £1.7 billion of public money is allocated
to research as per the REF assessment.
• Open access would ensure research outputs are
disseminated as widely as possible.
• Open access maximises return and makes
research more robust and impactful.

14. Academic publishing & open access

15. Academic publishing – articles and
conference proceedings.
Select journal
Version 1
Accepted
manuscript
(post-print)
Final published
version
Version 2, etc.
Submitted
manuscript
Proofs
Green open access
Gold open access
A
U
T
H
O
R
P
U
B
L
I
S
H
E
R

16. Versions
Published PDF 
Author’s Accepted
Manuscript

17. Embargoes: To deposit or not to deposit?
• Answer: Deposit on acceptance!
• Deposit doesn’t mean immediate open access.
• All records are checked & relevant embargoes
are set by the OA team.

18. Embargoes: an example

19. Open access in practice – Spiral and
Symplectic

21. http://www.imperial.ac.uk/research-and-innovation/support-for-staff/scholarly-
communication/open-access/symplectic--spiral--whats-the-relationship/

23. Deposit on acceptance in Symplectic
• Deposit via your Symplectic homepage

26. Applying for APC funding in Symplectic
Do you want to apply for funding for an article processing
charge (APC)?
• If your work is Wellcome Trust or RCUK funded – Yes
• If you are publishing in an open access journal – Yes

27. Open access funds available
1. Research Councils UK (RCUK) open access fund
2. Charity Open Access Fund (COAF)
3. Imperial Open Access Fund
*Please apply for funding before requesting an invoice from your
publisher. You should receive a response from the library within 2-3
days

28. ORCiD
Connecting Research and Researchers

29. Stand out
• Persistent digital identifier
• Unique to individual researcher
• Links researcher to grant submissions, research
publications, and professional activities
• Required by funders (e.g. Wellcome Trust,
NIHR) & publishers (e.g. Wiley)
• Connect ORCID iD to Symplectic &
Researchfish

30. ORCiD at Imperial
ORCID recognise members whose integrations meet
program criteria by awarding digital badges for
Collecting
Displaying
Connecting
and synchronizing
ORCID iDs.

31. Register for an ORCID: https://orcid.org/register

32. Link your ORCID to your Symplectic
account:
For help email:
orcid@imperial.ac.uk

33. Takeaway message:
To comply with funders’ and HEFCE/ REF open
access policy:-
• Deposit author’s accepted manuscript in
Spiral on acceptance.

34. For more information:
Open access – www.imperial.ac.uk/openaccess

35. Library
Services
Thank you for listening
- The open access team
openaccess@imperial.ac.uk
@OAImperial

36. Questions?