SMPC Minutes 16th December 2014

1. 1
South Marston Parish Council
Minutes of the meeting held on 16th December 2014
Present: Mr C McEwen Mrs S Brown
Mrs A Featherstone Ms S Blair
Mr A Leathart Mr S Young
Mr K Millard Mrs J Britton (Clerk)
186/14 APOLOGIES
Mr B Thunder; Clr J Haines
187/14 OPEN 10 MINUTES
Members of the public present: Adye Goodenough
188/14 DECLARATIONS OF INTEREST
- Members are reminded that any conflict of interest should be declared at the start of the meeting or item
or, if not previously foreseeable, during any discussion of the matter concerned.
Declarations for Councillors are as stated in the June and July 2014 minutes.
189/14 TO APPROVE AND SIGN THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON TUESDAY, 18th
NOVEMBER
2014 AND FORMALLY CLOSE ACTION POINTS
SY noted the absence of the item on election of Chair. The minutes were amended to include the following:
Appointment of chair
Stuart Young has resigned as Chair due to pressures of work. SB proposed Colin McEwen as Chair, seconded by
Barry Thunder. There being no other nominations, Colin McEwen was duly appointed. (As manually amended)
Proposed SB
Seconded BT
Agreed Majority
CM proposed to approve the amended minutes of the November 2014 meeting,
Seconded: SB
Agreed: All
Action points were noted, with 5 items referred to future meetings
190/14 CLERK’S REPORT – DECEMBER 2014
Dog Bins
Stratton St Margaret PC have confirmed Dog Waste contract will terminate on 27th
March 2015. Haydon Wick PC
scheme should be able to take over from that date subject to cost.
Councillor Training
Action: Clerk to ascertain what training is on offer and inform councillors on dates etc.
War Memorial
Documents have been found in Archive relating to title of land. Letters have been sent to 3 companies inviting
tenders for the cleaning.
Annual PC/Honda Meeting
The annual PC/ Honda meeting will take place in January – date to be confirmed.

2. 2
Auditors
Letters have been sent to 3 companies inviting tenders for auditing of PC accounts
WiFi in Village Hall
The WiFi is not in Village Hall yet
191/14 Correspondence received to 12th
December 2014
Summary (not in date order)
No. From: Reference
1 Swindon Borough Council Solar – Call for Sites consultation
2 Clerk to SBC Keypoint signage
3 Wilts & Berks Canal Trust Strimmer – appeal for donation
1 & 2 noted
3. CM Advised Adye Goodenough to contact Honda re strimmer as they may be able to help
192/14 South Marston Parish Council Planning Sub Committee
Plans received to 12th
December 2014:
1. S/14/1893RM
Proposal: Erection of a link building, provision of 84 additional car parking spaces and associated works.
Location: Aldi Stores Ltd. Scimitar Way, South Marston Industrial Estate, Swindon, SN3 4AL
Comments:
Would hard standing for parking result in an increased flood risk downstream?
The application fails to demonstrate how the application, with 84 additional parking spaces, aligns with
and contributes to the existing Aldi Travel Plan. This information is requested before any permissions are
granted.
2. S/14/1948
Proposal: Installation of ground mounted solar panels
Location: Carpenters Arms, Old Vicarage Lane, South Marston, SN3 4AL
Comments:
How will this array be connected to the grid – under or over ground?
Comment only: Contrary to the Statements at Paragraph 4 of the covering letter, the installation of the
Solar PV array will not have local environmental benefit. The statement that these local environmental
benefits will continue if the array is moved or taken down is also misleading.
.
3. S/OUT/14/0253/JABU (Revised)
Proposal: Outline application for employment development including B1b (research and development/light
industrial), B1c (light industrial), B2 (general industrial) and B8 (warehouse and distribution), new
landscaping and junction to A420 (means of access not reserved)
Location: Eastern Villages South, Land at and to the South of A420 (Great Stall Middle), Swindon
Comments:
Reduced heights of buildings and archaeological preservation area is welcome. Otherwise, our objection
to the previous versions of the site application based on the proposed A420 improvements and the
flooding analysis, still stands.

3. 3
193/14 Reports from Working Parties: (Attached)
Open Spaces Working Group (formerly Environment Working Group) – BT, AF, SB
AF verbal update. Very successful day of volunteering in St Julian’s Wood. A great deal was learnt about organising
such events. Representative from Wildlife Trust very helpful
Action: to request that BT send a letter of thanks to Nationwide
Village Expansion Group: (Report attached)
Meeting has been arranged with SBC on 19th
January 2015 in Committee Room, Civic Offices to discuss progress and
present proposals for a masterplan of the development south of the A420. Communications will resume in January
with both HHL and the hotel.
It was confirmed that no decisions would be made at these meetings before presentation to the Parish Council.
Action: CM and SB to report back on meetings with Hotel on 12th
January 2015 and with SBC on 19th
January
2015
194/14 Item 9: To adopt the ‘Ways of working Dec. 2014’ procedures
This was discussed and amendments suggested.
Action: Chair to circulate for suggested amendments prior to meeting in January 2015
195/14 Item 10:
To confirm date of next Open Spaces meeting
Meeting date confirmed as 19th
February 2015
196/14 FINANCE Statement and Cheques for Approval and Signature – 16.12.2014
Bank Account Statements Received
Julian Hodge Bank at 8th December 2014 110,060.37
Unity Trust Bank at 8th December 2014 14,157.25
Total: £124,217.62
ALTO Card
VAT Amount
Balance b/f 229.52
Tesco (Memory stick for PC laptop) -18.00
Post Office (Stamps) -6.36
Vonage Telephone -15.80
Co-op (Stamps) -19.08
Balance: £170.28
Top-up (required December) £79.72
Expenditure: Cheques for Approval and Signature
Cheque
Number
Our Ref Payment VAT Amount
300124 088 Anne Featherstone – Expenses - Volunteers 38.37
300125 089/90/91 Grove Group Invoices – Sept – Dec 2014 25.74 254.44
300126 092/93 Stratton Garden Contractors – October/ November 697.08
300127 094 SMRA – PC Village Hall Hire 4th Q 127.50
300128 O95 Joan Britton – November Salary 701.37

4. 4
TOTAL £25.74 £1818.76
Income: Other
Remittance From Amount
Julian Hodge Bank – Interest (High Interest Account) 161.69
TOTAL £161.69
Finance Statement, Payments and Income noted and transactions documents signed.
Top –up of Alto Card approved.
• To discuss process of compiling a budget and precept for 2015-16
Initial Report from Sylvia Brown noted. Stuart Young confirmed he will be on Finance Working Party as Councillor
with Colin McEwen, Sylvia Brown and Barry Thunder.
Action:
Councillors to remit comments to SB prior to Finance Meeting
SB. To set date for Finance Working Party in early January
Item on the January PC meeting agenda to approve the budget proposed by the Working Party
• To purchase 'Local Councils Explained' - see review
at: http://www.newlawjournal.co.uk/nlj/content/book-review-local-councils-explained
Proposed: SBl
Seconded: SB
• Tots & Toddlers Grant
AF presented the Annual Accounting for the Tots v Toddlers Group
A £500 grant would be awarded to pay the Village Hall rent. This will be paid by the PC direct to the SMRA
Proposed: SB
Seconded: KM
• To approve expenditure of up to £200?? for buffet for guests on 16th
December 2014
It was confirmed that this allowance for supporting community volunteers would be covered by items in the
current budget
Proposed: SB
Seconded: SY
197/14 Item 11: Miscellaneous Reports & Representatives from Outside Bodies
Community Emergency Plan
AF presented a Monitoring Report which outlined progress. To be reviewed in March 2015
Footpaths
Footpath 2 – 1st
formal consultation ends 12th
December. The next consultation will be open for 42 days and if this
is not challenged the order will take effect.
AF and BT plan to walk the Solar Farms in the New Year to check planting, footpaths and way markers.
20 mph Zone

5. 5
Estimates have been received for design and costing for the Zone. CM will continue to talk to HHL to see if they will
pay for the design work. HHL is due to meet with PC at the end of January.
Local charities
Report on the role of The F & E Harris Trust received from its Secretary was noted. The F&E Harris Trust have
recently funded the refurbishment of the toddlers play area and in recent years have funded many projects in the
Village. These are greatly appreciated.
Action: Clerk to send Objects of the F&E Harris Memorial Trust to Councillors
SMRA confirmed by e-mail they will still need the grant from PC for the Village Hall and the maintenance contract
for the Recreation Ground at the current rate if they are to maintain their investment in community property. The
details of their investment needs were explored in the joint meeting with PC representatives on the 11 December
198/14 Item 12: Matters brought forward by or with consent of the Chairman
AL: Archiving now complete – Vanna Leathart has agreed to be available for consultation.
AL: Speedwatch: 3 container lorries reported
AL: Community messaging system: Police alerts which will inform local communities of crime committed in the
area.
PCSO Juliet Evans will visit all industries on South Marston Park to reiterate that lorries should not be driving
through the village.
Meeting Closed at 8.35 pm
AGENDA ITEM 8: VILLAGE (SMPCEWG PROGRESS REPORT 16 DECEMBER 2014
The need to inform residents about the lack of progress with expansion matters was covered by the entry in the parish
council newsletter, distributed at the end of November.
There appears to be some movement this month.
Walsingham Planning have finally submitted their planning applications for Crown Timber and Thornhill Industrial Estate.
Although the applications have planning numbers S/OUT/14/2058 and 2059 respectively, they are not yet up on the
SBC website, so they are presumably undergoing validation at SBC. However, Walsingham Planning have kindly
supplied us with a CD for our consideration.
Paul Cripps, owner of the Mercure Hotel has appointed a new design company to progress proposals for his site. He
has requested to meet the Chair of the Parish Council and the Chair of the Expansion Working Group and this is booked
for 12 January. The purpose of the meeting is to enable the design company representative to be brought up to date
with relevant planning matters.
HHL has been in contact with Colin McEwen in respect of their potential funding of the design work for the 20mph zone,
and proposed that, at some stage, a further meeting with the Council/Working Group would be useful.
SBC have offered us the first of what are planned as a series of bi-monthly meetings with the village. All members of
the Parish Council and the Expansion Working Group are invited, but Borough Councillors will not be there – they will
be included in later meetings. The date and time have now been fixed:
6pm on the 19th
January in Committee Room 1 at the Civic Offices
The purpose of the first meeting is to discuss progress and present their proposals for a masterplan of the development
south of the A420.
Sylvia Brown SMPC Expansion Working Group 09.12.2014