The South Marston Parish Council meeting minutes discussed: 1) An application for 200 houses in Shrivenham that was brought up during public comments. 2) Declarations of interest from council members. 3) Approval of previous meeting minutes and updates on action items. 4) The clerk's report including dog bins, the war memorial cleaning, and grass cutting contracts.

1. 1
South Marston Parish Council
Minutes of the meeting held on 17th
February 2015
Present: Mr C McEwen Mrs S Brown
Mr B Thunder Dr S Blair
Mr A Leathart Mr K Millard
Mr Stuart Young Mrs Featherstone
Mrs J Britton(Clerk)
014/15 OPEN 10 MINUTES
Membersof the publicpresent: AdyeGoodenough
AG informedthe PCthat ShrivenhamPChave receivedapplicationfor200 houses
015/15 APOLOGIES- None
016/15 DECLARATIONS OF INTEREST
- Membersare reminded that any conflict of interest should bedeclared atthe start of the
meeting or item or, if notpreviously foreseeable,during any discussion of thematterconcerned.
DeclarationsforCouncillorsare asstatedinthe June and July2014 minutes.
SB refinedherdeclaration of interestasaresultof progressmade withdiscussionsondevelopmentin
the parish. She declaredaninterest inthe future of Footpath5 betweenBridlewayNo4and South
Marston Farm; inthe stretchof the bridleway within100 yards of her property and private vehicle
rightsacross the full lengthof the bridleway.
017/15 TO APPROVEAND SIGN THE MINUTESOF THE PARISH COUNCILMEETING HELD ON TUESDAY,20th
JANUARY2015 AND FORMALLY CLOSE ACTIONPOINTS
Proposed:SB
Seconded:BT
Agreed:All
Actionpointswere noted
018/15 Item 4 – Clerk’sreport – February2015
Dog Bins
ClerkhasinformedLee Wellsof hissuccessfultenderforDogWaste service from1st
April 2015 and is
awaitingcontract.
War Memorial
ClerkhasinformedMJ Slyof hissuccessful tenderforthe cleaningof the WarMemorial and isawaiting
contract.
Grass Cutting
ClerkhasinformedStrattonGardenContractorsof theirsuccessful tenderforthe GrassCuttinginthe
Village.

2. 2
Precept
Clerkhassentcomplete andsignedPreceptformto SBC.
Roadworks
Clerkhase-mailedStreetsmarttoenquire whetherschedule of worksincludesrepairto4 roadsin South
Marston. Councillorsclarifiedthatthere were twoquestions –whenthe resurfacingworkdelayedlast
yearwouldtake place alongOVL and HighworthRoadnorth to the bends,andthe general state of
potholesaroundthe village. PeterMcEneryshouldbe contactedagainregardingthe budgetfor
resurfacing,whilstthe potholescanbe reportedtoStreetsmart.
Litterpicking
Clerknoworderinglitterequipmentforthe volunteers. The volunteerswere waryof clearingthe litter
on the vergesnorthof Keypointroundaboutbecauseof roadsafetyissues.Thisshouldbe leftto
StreetSmart
019/15 Item 5 - Correspondence receivedto16th
February 2015
No. From: Reference
1 Anne Davidson LitterinSouth Marston
2 Nationwide Volunteering
1. Noted-
2. Noted– OakTree Corner
Action: BT to contact Nationwide volunteers
020/15 Item 6 - South Marston Parish Council Planning Sub Committee
Plans receivedtothe 12th February 2015:
1. S/15/0008
Proposal:Erection of 1 dwellingand associated works
Location Land adjoiningStMichaels Cottage, Thornhill Road,South Marston, SN3 4SQ
Comments:
No objection in principle but concern on car access arrangements to new dwelling. Did not want to see
car parking in the layby adjacent to the road.
2. S/15/0053
Proposal:Erection of two storey front and firstfloor sideextension with 2 dormer windows and
conversion of part of garage into habitablespace
Location: 20 Church Ground, South Marston,SN3 4FL
Comments:
No objection in principle but note that 2 new windows overlook two existing premises
3. S/OUT/14/0253 Revised
Proposal:Outlineapplication for employment development includingB1b (research and development
industrial),B1c (lightindustrial),B2 (general industrial and B8 (warehouse and distribution),new
landscapingand junction to A420 (means of access notreserved)
Location: Eastern Villages South,Land at and to the South of A420 (Great Stall Middle),Swindon, Wilts
Comments:
Our previous comments on this application refer. We are pleased to see proposed reduction in height.
However, we would like a condition to restrict this to a maximum of 16m eaves height, since we are still
concerned that any landscaping to prevent visual intrusion to Lock Keepers Cottages will take many
years to achieve.

3. 3
021/15 Item 7 - Reports from WorkingParties: (Attached)
CommunicationsTask Group
Tower& Tap Recruitment
Verbal update fromSBl.
There are twopeople whohave expressedinterestbutthe PChave yetto have an applicationfrom
either. Itwasproposedtoproduce a furthernewsletterinMarch. The advertisementwillbe updated
and includedinMarchnewsletter.
Action:SBl to receive contentsuggestionsforMarch newsletterfromCouncillorsbye-mail
WebAdmin
Verbal update fromSBl.
The Clerkhas completedthe shorttermtrial – thiswill now be made permanentwithaseparate
contract in additiontothe currentClerk’scontract.
Proposed – SBl
Seconded - AF
OpenSpaces WorkingGroup – BT
Oak Tree Corner– Noactionsto report. Sufficientfundsare inthe budgetforremedial works.Future
plansfor the site are pendingfurtherdiscussionswithinterested parties.
St Julian’sCommunityWoodland –WWT will awarda portionof theirLotteryGrant for improvementsto
the Woodland.WWT are enquiringwhetherthe PCare willingtotake overownershipof the Woodland.
Informedreportwill be presentedtothe March PC meeting
Allotments –PurchasedRoadplaningsare tobe spreadto increase car parkingspaces.
BodleianBookStore – Plantinghasresumedonthe bundbythe gateway
SevorSolarFarm (Nightingale Lane) –Motor cycleshave beenusingthe permissivepathtogainaccess
to RoW footpaths.The entrance fromNightingale Lane isnow boardeduppendingthe installationof a
kissinggate fundedbyEneco.
Action – BT to bringReport on St Julian’sWoodlandCommunityownershipto March PC
Village ExpansionGroup
MeetingwithLEA,School Governors andSMPC 22.01.15
LEA Architectpresentedlatestversionof school buildingplans.Whereasthere wasgeneral approval,
there were concernsaboutproximitytothe Hotel boundaryandthe impacton the presentchanging
roomsand football pitches. SBCare lookingatrevisionstothe planwhichclarifyplansandphasingof
workaffectingthe southernboundaryof the site
SwindonBoroughCouncil
The Inspector’sReportonthe Local Planhas beenpublished.SBCwillnow move toadoptingthe draft
Local Plan,as amended,inMarch.The CIL enquiryhasalsobeenpublished.
A letterhasbeensenttoHHL fromSBC settingoutthe current positionontheiroutstandingplanning
application.The letterstatesthe mainpointsof conflictandthatthere will be nofurtherextensionof
time limitsforrevisionsunlessthose issuesare resolved.
HHL
The firstmeetingwithHHL developerssinceApril 2014 tookplace on 26th
January.Despite conflicton
the overall plan, itwasagreedthat SMPC will workwithNickFreer(DHA) onthe designof the Village
Centre.

4. 4
ExpansionWorkingGroup Meeting– 09.02.15
The group unanimously agreedtorecommendtothe PC that a NeighbourhoodPlanisnow undertaken
(see AgendaItem8)
20 mph Zone
It was proposedthe SMPCapplyfora grant of £23,000 fromthe LocalitiesHighwayFundtofundthe
detaileddesignandcostingworkforthe Zone inthe centre of Village
ProposedCM
SecondedSbl
Agreed- All
022/15 Item 8: To registerSouth Marston as a NeighbourhoodArea
SB presentedadetailedreportonthe processof establishingaNeighbourhoodPlan
Recommendations
1. That South Marston Parish Council appliesfor a designationof a neighbourhoodarea basedon
South Marston SPD area.
Proposed: SB
Seconded:KM
Agreed:All
2. That the PC set up a formal time-limitedNPcommittee todeliverthe processof producing a
NeighbourhoodPlanfor the SPD area. The NP committee will draw on strategicadvice from the
existingExpansionWorkingGroup.The NP committee will operate in a transparent manner, creatinga
separate webpage on the South Marston website to publicise meetings,agendasandminutes.The
ExpansionWorking Groupretains its role in exploringdevelopmentacrossthe whole Parish.
Proposed:SB
Seconded:TL
Agreed:All
3. That appropriate publicityis undertakento announce the work of the NPcommittee and an open
invitationmade to get involvedinits work
Proposed:SB
Seconded:CM
Agreed:All
4. That the PC agreesthe draft budget and delegatesthisto the NP committee to manage and
monitor. The Financial Regulationsof the PC will apply to use of thisfund.
Proposed: SB
Seconded:BT
Agreed:All
Action - SB will formally applyfor a designationofa neighbourhoodarea basedon the South Marston
SPD
Action: SB to contact EWG membersto invite membershipofthe NP committee
Action: Clerkto obtain detailsof the availabilityof the Village Hall for NP committee meetings
023/15 FINANCE Statement and Cheques for Approvaland Signature – 17.02.2015

5. 5
Bank Account Statements Received
Julian Hodge Bank at 9th January 2015 110,395.27
Unity Trust Bank at 8th January 2015 9703.75
Total: £120,099.02
ALTO Card
VAT Amount
Balance b/f 69.99
Card Load Fee 0.50
Euroffice (Printer Ink Cartridges) 21.12 126.70
Staples (Envelopes) 0.88 5.29
Vonage (Telephone) 2.82 16.89
Card Load Fee -0.50
Bank Transfers to Card (£149.00 + £180.00) +329.00
Balance: 24.82 +£249.11
Top-up (not required February) £0.89
Expenditure: Cheques for Approvaland Signature
Cheque
Number
Our Ref Payment VAT Amount
103 Bank Transfer to Alto Card + £0.50 Fee 180.50
103 Bank Transfer to Alto Card + £0.50 Fee 149.50
300135 104 Barry Thunder (Allotment Car Park Plannings) 130.00
300136 105 Joan Britton – January Salary 701.37
300137 106 Mercure Hotel (Expansion Working Group Meeting) 8.42 50.50
300138 107 Phil Benson (Hedge Cutting Allotments) 26.40 158.40
TOTAL 34.82 £1370.27
Income: Other
Remittance From Amount
Julian Hodge Bank – Interest (High Interest Account) 167.58
TOTAL £167.58
 Chequesforapproval and signature
Approved andsigned
 Finance Statement for Approval and Signature
Approvedandsigned
 To formally agree on tendersfor Auditors
Two Auditorstenderedforthe internal audit2014/15. It was proposedthatthe tendershouldbe
awardedto Darkin& Miller
Proposed:BT
Seconded:SY
Agreed:All
024/15 Item 10: MiscellaneousReports& RepresentativesfromOutside Bodies

6. 6
SMRA
AGM will be heldon11th
March 2015in the Village Hall. Auditor’sFormal ReportonAnnual Accounts
awaited.
Village Hall
Contractual arrangementsare beingputinplace forthe bookingclerk/caretaker.
Rental chargeswill be reassessedinthe lightof the needtofundincrease inbookingclerk/caretaker’s
increasedworkinghours.Comparative hire costsfromneighbouringhallsare tobe acquired
Work on frontdoor will be done topreventsticking. Lookingto‘cage’ceilinglightstomitigate any
safetyrisk.
RecreationGround
Football matchescancelleddue tofrozenpitcheswill be rescheduled.
Impact of Expansion
Adequate accountneedstobe takento maintainfunctionalityof the changingroomsandpitches.
SAC Report
Code of Conduct
As previouslyadvisedSBCwill nolonger provide Ethical TrainingtoCouncilswhichdonotadoptthe SBC
Code of Conduct.
It was recommendedthatwhenthe code of conductis reviewed(usuallyJune/July),SMPCmaywishto
adoptthe full SBCcode of conductto give accessto the ethical trainingin future. Thiswasagreed.
PC’spresence atSBC PlanningCommittee
It was agreedthatwhenthe PC lodgedaplanningapplicationobjection,the planningofficershould
contact the Parishto explainthe lackof justificationforanobjectionunderplanninglaw andwhether
the PC still wantedtomake objections.If the PCstill wishedtomake anobjection,the PCshould
endeavourtoappearinperson, but, if theywere not,theirviewswouldbe still takenintoaccountbythe
planningcommittee.
SuperfastBroadband
SBC iscurrentlyinthe middle of a procurementprocessforrolloutof SuperfastBroadband.There isstill
concernthat the successful applicantmayconcentrate ontarget‘numbers’of connections,ratherthan
tackle the ‘hard to connect’rural area.
DelegatedPowersforFlyposting
SBC isconsideringallowingParishCouncilstotake directactionforremoval of flyposting,including
estate agentssignsetc.
025/15 Item 11: Matters brought forward by or with consentof the Chairman
Parish Council OwnedCar Park
Two parentshave complainedtoPCSOJulietEvansaboutinconsiderate carparkingbyotherparentsin
the car park nexttothe school butas the car park isprivatelyownedbythe SMPC,the Police have no
jurisdiction.BThighlightedthatonce the school expandsandanew Village centre isopened,the SMPC
may be responsibleforcarparkingspace upto 4 timesthe size of the currentone withthe possibilityof
space for coachesand emergencyvehicles.Thisissue shouldbe kept inmindaswe progressthroughthe
planningstages.
Suggestionswere putforwardonhow todeal withthe inconsiderate parkingissues:
 SBl suggestedSMPCprepare a polite letterfromthe SMPCto be giventoall pupilsatthe school
to take home re the inconsiderateparkingwhichwould complementthe workthe Headmaster
had alreadycarriedouton thisissue
 Prepare a notice whichwouldbe puton cars parked inconsiderately(safetyconcernswere
expressedforthe personputtingthese noticesonthe cars)
 If all else fails,thenconsider Name &Shame
Ditching on Permissive Path

7. 7
BT highlightedthe possible problemswiththe proposedworkonthe ditches. Requireslandowner
consent.
Action: Councillorsto liaise overthis followingthe meeting
Hedges
Hedge cuttinginvillage toallowvisibilityfortraffic–at presentthere are nodesignated enforcement
officertoenforce. Itwas notedthatwhere hedge cuttingwasa conditionof planningpermission,itmay
be easiertoenforce infuture.
Action: BT and TL to identifypropertieswith overgrown hedgesand advise Clerk
Action: Clerkto send letterto these residents
Streetlife
SY broughta flyerfora nationwide companycalledStreetlife whichwhensigneduptogiveslocal
communitiesinformationonlocal activitiesetc.Like Facebook,whenregisteredparticipantscanpost
commentsanddetailsof local issues.
Action – Clerk to investigate and bring findingstoMarch PC Meeting
MeetingClosedat 21.31