The Rotary Club of Lynnwood held its board meeting on July 22, 2014. The board discussed the need to encourage all club members to donate to Rotary International, approved switching the club's website platform to improve functionality and reduce costs, and passed the club's revised budget for the upcoming fiscal year with several adjustments to service program funding levels. Key items in the treasurer's report included addressing the club's shortfall in lunch purchases and a corporate resolution to update bank signature cards.

1. ROTARY CLUB OF LYNNWOOD
Board Meeting - Minutes
July 22, 2014
Attendees:
Guests:
Jim Morino, LCRF President, Casey Auve, Dir. Public Image, Inae Percy, MenbershipMembership Service
Meeting opened: 6:00 PM
President Debbie Bodal
Location: First Security Bank office, 19002 33rd Ave W Lynnwood, WA
June 11, 2014 minutes approved, corrected.
President's Report:
There is a need to have 100% of our club contribute to RI. We should post on our website those who have donated.
Consider ways to encourage members to donate a min of $20.00 to the annual Fund. Draw names. Donate points,
other ideas. There was discussion of how to recognize those who have made contributions to RI Foundation.
Debbie handed out a document, which compared the costs between Club Runner and DACdb. It was noted that
District was pushing for all clubs in the district to switch to DACdb. Larry moved that we switch to DACdb and
secondedand seconded by Sue that we build a new Website by Nov 1 2014. We have budgetedDebbie has proposed
a budget of $1,000 for this year for the conversion. Motion was passed unanimously .unanimously. Discussions on
execution of changes followed.
The Club and Board need VP for the current year and should consider finding two candidates, also VP elect.
Treasurer's Report:
Larry asked for a motion to approve a corporate resolutinresolution to change bank signature cards to reflect this
year’s officers. Larry moved and sseconded by?. Motion passed unanimously.
Larry passed out copies of the proposed budgets which is alsowas comprised of both club operations and service
program requests. Larry explained the Club’s operation budget. There is anHe noted a continuing issue with cost of
July 7, 2004August 26, 2014 Page 1 of 3
Debbie Bodal, President ■ Ken Peirce, Dir. Vocational Service ■
Wayne Anthony, President-Elect ■ Gunnvor Tveidt, Dir. Int’l Service ■
Vacant Vice President NA Edith Larson, Dir. Club Service ■
Sue Venable, Past President A Shannon Sessions, Dir. Community Service A
Larry Straus, Treasurer ■ Beth Fraser, Dir. Youth Service ■
C. Jay Tveidt, Secretary ■

2. lunches. We have a 30 plate at $16 per plate minimum of purchases required contractually withcontractually with
our EdCC catering, our lunch provider, and we are falling short of the number of lunch purchases to break even.
On to Service Programs, Larry explained FY 2015 budget version 1, which was based on requests, and the 2015
budget version 2 which included the modifications that Larry suggested to balance the service budget. A decrease in
planned spending of $16,630 was needed to balance the budget.
It was decided to require the Valentine’s dinner committee and the Santa Breakfast committee to raise funds to
support those events in the amounts of $1,000 and $1,500, respectively.
With regard to Vocational Service proposed spending, Ken explained the request to support Partners for Work in the
amount of $2,000.00. Kids who have finished school and are working at business to learn job skills. $2,000 is a sub-
category under the Vocational Service Expense line item.
Then the Community Service expenses were discussed. A significant discussion occurred regarding our budget line
item for the Celebrate Lynnwood. It was decided to reduce the funding to $2,500 from $5,000 and to move the
spending request line item 734 to Club Operations for PR from the service budget. Apparently attendance was
somewhat disappointing. Boys & Girls Club support line item was explained. Edmonds School Dist. Project was
explained. It was decided to reduce the funding to $375 from $1,000. Operation Warm was discussed. It was
suggested to drop the funding to $1,500 and ask TJ Max for a $1,000. It was ultimately decided to leave the
proposal alone and change the line item if TJ Max comes through with support.
The International Service spending request was discussed. It was decided to reduce the budgeted spending to $8,000
from $15,000 and to require the International Committee to present spending requests to the RCL Board when
sufficient information was available for specific international projects.
The Youth Service spending request was discussed.projects were discussed. RYLA, Student of the Month, and
Roteact Rotaract, and were discussed. Youth Challenge Award’s were discussed. line item cost remains the same.
Larry moved and Ken seconded to pass the revised budget. The final approved budgets are attached.
Community Service Report:
None Shannon was absent
Vocational Service Report:
None other than what was brought up during the budget presentation.
July 7, 2004August 26, 2014 Page 2 of 3

3. Club Service Report:
None other than what was brought up during the budget presentation.
International Service Report:
International Service was discussed. It was explained that it takes usually takes two years to fund and complete an
international service project. Therefore it is difficult to know what we would should budget since the grant process
requires our club to commit a certain amount funds before we can ask other clubs and the district to join us.
Membership Chair Report:
Inae reported that we are focusing on membership in August. She emphasized that every Club member should be a
member of at least one committee, which could include having “a committee sign up day”. It was suggested by
Wayne that we change that emphasis to September so we can use the Club assembly meeting that month as
Committee sign up day. Beth moved and Sue seconded and unanimously passed to renew honorary members Jim
Doughety, Milt Scott, Michael Reagan, Dee Setting for the year 2014-15 and to add John Burbank as a new
honorary member.
Public Image Report:
Casey explained the issue with our domain name lapsing and the renewal by him two days earlier.
Youth Service Report:
Beth moved and Sue seconded John Burbank’s induction as an honorary member and also renewed all of the other
members. Motions passed.
LCRF Report:
Jim Morino presented the Joint Operating Agreement to the board for annual renewal of the agreement. Beth moved
and Larry seconded to accept the JOA, unchanged from last year. Motion was passed unanimously. Approved JOA
is attached.
Meeting adjourned 9:00 PM. Next meeting August 26, 2014, 6:00 PM, First Security Bank office, 19002 33rd Ave
W Lynnwood, WA
Respectfully submitted,
C. Jay Tveidt
Club Secretary
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