The document provides training information for proctors administering the WASL (Washington Assessment of Student Learning) test to grades 3-8. It outlines new details for the shorter 2009 WASL test and accommodations for English language learners and special needs students. Proctors are instructed to review testing manuals, ensure secure test environments and materials, and provide allowed tools or accommodations as needed. The training emphasizes strict test security before, during and after test administration.

1. Puyallup School District No. 3 Grade 3-8 WASL Proctor Training 2009 Prior to testing , all staff members who will proctor or administer WASL must: Review this presentation and Read the Directions for Administration Manual

2. WASL Proctor Training The Amazing Race (or – Proctor WASL and See the World)

3. Itinerary How the rules of the race have changed from last year (what’s new) First leg -- Before the Race (WASL Preparation) Second leg -- During the Race (Administering the WASL) Third leg -- After the Race (Post-test Activities)

4. New For Grades 3-8 A new shorter WASL! Grades 3, 4 , & 5 Math and Grade 5 Science are now two sessions each. All other Reading, Math, and Science tests for Grades 3-8 are still two sessions, but have fewer items. Grades 4 and 7 Writing tests have not changed. To summarize…. Old WASL Test was this big New WASL Test is this big

5. Directions for Administration Manuals Now by Grade Band New There are now only three DFA’s: Grade 3-5 Grade 6-8 High School Teachers in split classes in these grade bands (such as 3/4 and 4/5) can give the same directions to both groups at one time for reading and math tests. All DFA’s are available in English and Spanish. Make sure to read the DFA before administering the test!

6. WASL booklets will look a little different this year New Nice photo of Mt. Rainier COVER DEMOGRAPHIC PAGE

7. District Accommodations Training Puyallup Special Services (PSS) and our district Assessment Department held a WASL Accommodations training earlier this year and it will be repeated this coming Tuesday, 3/24 . This workshop is required for all staff who administer testing accommodations for Special Education, Section 504 students and English Language Learners. If you are working with our WASL small groups please make sure you have attended an accommodations workshop. New

8. ELL Accommodations Manual New A new OSPI Accommodations Guidelines Manual is available for anyone who provides accommodations to ELL students. All staff who administer WASL to ELL students must review this manual, available from your building Test Coordinator.

9. Read-Aloud CD Roms for Math and Science WASL Now Available in Russian and Spanish New The intent of this is to replace the human reader when ELL students are allowed the read-aloud accommodation. Pу́сский Español How does this work? Student sits with their WASL test booklet in front of them (responses are still written in English into the test booklet). The CD Rom presents a visual picture of the test on a computer screen in English, but simultaneously gives an translated audio version in either Russian or Spanish. To utilize this ELL accommodation, you will need a computer and headphones for each student. CD’s must be ordered in advance.

10. New Also for ELL students, (or ANY students) as an Accommodation... OSPI will also provide an English-only glossary of non-content terms for the math and science tests. The glossary explains rare or unique English words in simplified language. Words that are part of the content being assessed (e.g., “perimeter”) are not in the glossary . These materials are designed as an accommodation for ELL students but can be used as a resource for any students. Sci. Gr. 5 and Math Gr. 3-6 – Place at front of room. A limited number of hard copies of the glossaries will be sent to schools with test materials, and copies may be downloaded from the district Test Admin website or the OSPI website.

11. What has changed (due to federal NCLB law): To be counted as a participant, Grades 5 and 8 NNEP students must attempt the Science WASL (as they currently do the Math WASL). Science WASL now Required for NNEP Students What has not changed: NNEP (New-Not English Proficient) students (those who first enrolled in a US public school within the past 12 months ) are still exempt from taking the Reading and Writing WASL. An attempt = student responds to a minimum of two questions per test session New

12. Also... there is now a special proctor training opportunity, specifically for teachers working with Special Education, Section 504, or ELL students. Puyallup Accommodations Training March 24th, 2009 4:00 – 6:00 at Ballou That presentation highlights some of the accommodation changes, and reviews specific WASL Test Administration procedures relating to the testing of these students.

13. What About Changes to the WASL? New Yee Ha! The 2009 WASL has not changed, except to be a bit shorter. There will not be 4-point items on Grades 3-5 Reading, Math, and Science tests. The Writing test has not changed. In 2010 the state test will be the Measurements of Student Progress, will continue to measure the state standards, be rigorous, valid, and reliable. As long as we continue to teach the standards, our students will be prepared now and in the future.

14. The Amazing Race First Leg – Before the Race (WASL Preparation)

15. Keep test booklets locked up when not in use. Make sure you can account for all test booklets at all times. Do not read test questions unless necessary to administer the test. If you do have access to test questions, do not copy them and do not communicate them to anyone (unless necessary to administer the test). Test Security Before Testing

16. Who Tests? Who gets Accommodations? Before Testing Some accommodations are: allowed to all students (found listed in your DFA) specific to SpEd, 504 , and ELL students (found listed in the “Accommodations Guidelines for Students with Disabilities” or the “Accommodations Guidelines for English Language Learner” Manuals – these are no longer listed in the DFA) Know: who you will be testing who requires accommodations what accommodations they are to receive.

17. Before Testing All students enrolled in our district in grades 3-8 and 10 are required to test, except those who qualify for the NNEP (New-Not English Proficient) Exemption: Who Tests? NNEP students are those who first enrolled in a US public school within the past 12 months and qualify for ELL services. These students are exempt from the Reading and Writing tests, but must attempt the Math and Science tests to count as “participants” for AYP. Their scores for Math and Science are not counted in any way (for WASL or AYP).

18. Scheduling Before Testing Follow our school’s testing schedule Schedule tests to start early in the day.

19. Take down or cover up anything in the room that may assist students while testing. Test Environment Arrange furniture so students have adequate workspace. Before Testing The only items that may be kept up are: Alphabet Line Hundreds Chart (0-99 or 1-100) (No multiplication matrices) Number Line (Integers only. Must not include fractions, decimals, or marking of prime or composite numbers.) WASL Writing Checklists Positive Reinforcements (You can do it! Answer every question!) You Can Do It!

20. These are the two locations where barcodes might appear. After Testing With Barcode Labels No writing on the outside of test booklets. Only use pre-identified, pre-labeled, or pre-hand-coded booklets for students for whom they were intended. If somehow a student uses the wrong booklet, contact your building test coordinator for instructions.

21. Testing Materials Before Testing Make sure you have all materials needed for this trip the test: A Pre-identified test booklet for each student At least two No.2 pencils with erasers for each student The appropriate supplemental materials ( where applicable ) for the test being given (see the next several slides)

22. Remember: Allowed materials are also listed in the Directions for Administration (DFA) manual. Required for All Tests Test booklet, No.2 pencils, erasers. Materials Allowed for Each Test Before Testing Reading Test No additional materials allowed. Additional Materials (by content area)

23. Writing Test Yellow scratch paper (so it is easy for you to find and shred after testing). Published dictionaries and thesauruses in print form. * * For info regarding allowance for Special Education, Section 504, and ELL students, refer to the Accommodations lists found in the Accommodations Guidelines Manuals. Science Test Calculators, rulers, or straightedges (not required, but allowed if the students are accustomed to using them). Additional Materials (by content area) Before Testing

24. Additional Materials (by content area) Math Test Session 1 of Math Tools are allowed Tools include: Calculators, rulers, straightedges, protractors (only for grade 6 and up), and math manipulatives. Students should have prior practice with the tools allowed on WASL. Session 2 of Math No tools are allowed Before Testing

25. Make sure all student backpacks, purses, books, cell phones, and other electronic devices are out of reach. Just before the test... All cell phones and electronic devices are turned off, including staff cell phones. All personal student materials like pencils, highlighters, and crayons are moved to cubbies. No food or water bottles near test booklets. Place a bright-colored official OSPI Testing-Do Not Disturb sign on the door.

26. Make sure all student have signed the front of their tests. This is in the directions, but it is important to walk by and make sure students have signed their booklets. Just before the test...

27. Check for Understanding For each of the following Test Preparation scenarios, decide if it is: definitely OK definitely not OK, or too close to call.

28. Teacher Peggy Passport received her box of test booklets and locked them up. She was worried though, that she might not have covered all the math test formats in class. So she pulled out one of the test booklets and glanced through the test questions to see what types of formats were used. ANSWER = NOT OK. No one is allowed to read tests except when needed in test administration. If you legitimately see a test item through test administration, it is illegal to use that information to try to improve test results, such as doing special instruction with students prior to the test based on what you saw on the test. Quiz - Test Preparation

29. Quiz - Test Preparation Teacher Tim Timbuktu decided he should remove his class vocabulary list from the wall before testing. He thought it might help students during testing. ANSWER = OK. Anything that might help students answer questions must be taken down or covered. The only items that may be left up are: Alphabet line, number line (integers only), Hundreds Chart, and WASL Writing Checklists. ANSWER = NOT OK. Nothing but a No.2 pencil should be used for the test. Students may use the No.2 pencil to underline or circle words or sentences (in place of highlighting them). Before the test, Teacher Betty Berlin set out a box of highlighters, so her students could use them to highlight words in the Reading WASL, a method they use normally in her classroom while doing their daily assignments.

30. The Amazing Race Second Leg – During the Race (Administering the Test)

31. Keep test booklets locked up when not in use. Make sure you can account for all test booklets at all times. Put them in numbered order and double check that numbers are not repeated. Do not read test questions or student responses unless necessary to administer the test. If you do have access to test questions and/or student responses, do not copy them and do not communicate them to anyone (unless necessary to administer the test). Staff members will stop by your room to pick up small group students. Test Security During Testing

32. Read the directions aloud verbatim from the Directions for Administration. Do not elaborate or paraphrase. Monitor by walking around, making sure students are Using only a No.2 pencil Working in the correct section of the test booklet Not sharing their work with other students Not using unauthorized tools/materials Administering the WASL During Testing DFA

33. #2 Pencils – New System Everyone is responsible for their own pencils, even small group proctors. WASL pencils will be given to you once…please make sure you pass out two per student at the beginning of each testing period then collect two with each test booklet. Keep pencils in the Zip Loc provided. Sharpen pencils in preparation for the next day’s test. Administering the WASL During Testing DFA

34. Lunch and Breaks During Testing For Grade 4 Writing, students may do their first draft before a supervised lunch/recess/break and their final draft after the lunch/recess/break. Students who need additional time should not miss their lunch on any day, but must be supervised during the lunch time. Elementary students who need additional testing time may participate in a scheduled recess, but must be supervised during this time. Teachers should judge whether participating in recess will help or hinder the students’ performance.

35. Irregularities include situations such as: Student was caught cheating. Students working in the wrong section. Test was improperly administered. Procedure to follow when irregularities occur: Correct the situation immediately. Continue with testing, if possible. Document, in writing, what happened, who was involved, how much or which part(s) of specific test items may have been affected, and how it was corrected. Put it on a Post-It on notes section on front of test booklet. Immediately report irregularities to your building Test Coordinator. Irregularities During Testing Post Its

36. Student passes the STOP sign and continues to work into the next session of the test. Emphasize to students the importance of stopping at the STOP sign. Wander around the room during the test to see if students are working in the correct section. The test session is identified on each page of the booklet, to help proctors check as they walk by. Common Irregularities During Testing

37. Common Irregularities During Testing Student uses something other than a No. 2 pencil on the test. Don’t allow students to use their own writing utensils. Have all of their own materials across the room in cubbies. Don’t let students have access to pens, mechanical pencils, highlighters, crayons, or markers. Provide two No. 2 pencils from your Zip Loc bag to students each day. Collect two pencils from each student each day. As you walk around the room, make sure only No. 2 pencils are being used.

38. Test booklet used by wrong student. The easiest way to avoid this is to be very careful as you distribute test booklets to students. Make sure, as you read the directions from the DFA, you allow students enough time to really check that they have their own test booklet. During Testing Don't let these happen! Booklet left in student desk overnight or student carried booklet off in their backpack. Do not let students leave class without returning booklets to you. Use a student roster to check off booklets as students return them to you. Do NOT RELY on counting booklets!

39. Check for Understanding For each of the following Test Administration scenarios, decide if it is: definitely OK definitely not OK, or too close to call.

40. Quiz - Test Administration 1. Sally Sahara allowed students who needed more time to carry their test booklets down the hall to the library. ANSWER = NOT OK. When moving students, proctors are to collect test booklets, then redistribute them once students are seated in the new space. It’s also important to double-check that, once in the new location, students do not have access to materials they shouldn’t have for that particular test. ANSWER = NOT OK. Any work in the test booklet done using the mechanical pencil will not be picked up by the scanner for scoring. Student should trace over previous answers, using a No.2 pencil. If student completed a whole test session before this was discovered, a staff member can trace over answers. Make sure this is written up as irregularity and documented in Notes box on cover of test booklet. 2. Student Harry Hong Kong was caught using a mechanical pencil to complete his test.

41. Quiz - Test Administration 3. Teacher James Jakarta caught two students cheating during the test. He documented the situation (what pages of the test might have been involved), corrected it (separated the students), and allowed the students to continue testing. ANSWER = OK, but incomplete. This irregularity should be reported to your building test coordinator, who will complete an Irregularity Report and submit it to the district Assessment Office. NEVER invalidate a test yourself! (NEVER bubble the Invalidation box on the demographic page!)

42. Quiz - Test Administration 5. Mr. Mazatlan watches the students in his classroom take the WASL from his desk in the front of the room. He’s not sure what “Monitor by Walking Around” means and doesn’t want to risk doing something wrong. ANSWER = NOT OK. “Monitor by walking around” means that proctors should walk around the room during the test to check that students are: working in the correct section of the test booklet not sharing their work with others using only a No.2 pencil not using unauthorized tools for that test

43. The Amazing Race Third Leg: After the Race (Post-Test Activities)

44. Collect Test Booklets Collect tests and be sure they are in numbered order . Double check that numbers have not been changed and that there are not two of the same #. After Testing Please keep an eye on the outside student test booklets. If a student has written on the outside of a booklet (other than signature and date) please erase completely then put a Post It on the notes section for me.

45. Coding the Demographic Page Please follow your school’s procedures for ANY coding, such as: After Testing Entering student information on a test booklet without a pre-ID’d student label. Testing irregularity has occurred. If a student does not test (absent, previously passed, or refusal). If any portion of the test is administered as a “make-up” test. Coding for Special Populations (Special Ed, 504, or ELL students): Accommodations WASL-Basic NNEP Exempt students.

46. When Coding After Testing Do not code a booklet “absent” until you are certain that the student will not be able to complete the test as a make-up. Only bubble “N” on the demographic page when you have accidentally bubbled a “Y”and then erased it . The state scanners are very sensitive; this ensures your erasure is not picked up by scanner.

47. These are the two locations where barcodes might appear. After Testing With Barcode Labels NEVER write on the outside of the booklet. . Be students have their own test booklets. Pass them out carefully. Have students double check each day before you begin. If somehow a student uses the wrong (it is a total nighmare)…contact me right away so you can begin to transfer the info. to a new booklet.

48. At the end of the test window... Remember to: Complete a Test Security Assurance Form (required), and Go online and complete the OSPI Proctor Questionnaire (voluntary) – Link available from the district Test Administration website - Proctor web page If you have any questions, please ask your building Test Coordinator, or call: Bob Silverman, x8876 or Gail Payne, x8849

49. Finis