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Microsoft PowerPoint
TOOL (VISUAL AIDS)
3 Reasons of Using Visual Aids
1. Speed
2. Accuracy
3. Retention
Using Visual Aid
 Enables the audience to:
– Acquire information FASTER
– Acquire information more ACCURATELY
– Retain information for a LONGER period of
time
Obtaining Information By 5
Senses
 Touch – 3%
 Smell – 6 %
 Taste – 6%
 Hear – 13 %
 Sight – 72%
Using Visual Aid
 Consideration Points:
– Effectiveness with the audience
– Based on an objective
• one slide has one point or object
– Use pictorial description
Role of a Slide
 Present the key points/summary
 Time Reduction - Reduces the time to
write words or draw a picture on the board
 Impression - Impresses the audience
through graphical presentations
 Support of understanding
 Get the audience’s attention span
Slide Design
 Standardization of Layout
– Title font size and position
– Description font size and font type
– Use of symbols
– Use of colors
Slide Design
 Composition
– Balanced layout
– Use all space in a slide
– Importance of images
– Use arrows effectively and present directions
properly
Slide Design
 Information’s Quantity
– One theme on one slide
– Few points on one slide
– Use pictures
Slide Design
 Simplification
– Select only the essential part of the topic
– Express essential parts by a keyword, a
graph or a picture
• as simple as possible
Slide Design
 Font
– Preferably Gothic type
– Size should be larger than 16 points
– Distinguish three sizes for the body, title and
subtitle
– Considerable interlinear space
Slide Design
 Use of Diagram
– Describe concept or logical information in
short sentence, phrase or word
– Enclose keywords using various figures
• Make relationship between them using lines and
arrows
– Consider the structure by meaning and
priority of keywords
– Consider balance and eye movement
visualization
Slide Design
 Usage of Color
– Use up to three colors
– Image of color
– Consistency of colors
Slide Design
 Variety of Emphasis
– Highlighting keywords
– Thickness/Type of character
– Size of character
Slide Presentation
 Slide Background and Layouts
 Overlaying
 Visual Effects
Slide Presentation
 Slide Background and Layouts
– Background design of a slide must match
with the font color used
– Slide layouts should be used depending on
the point included in the slide
Slide Presentation
 Overlaying
– Shows the item gradually
• Upper and left part of slide has higher priority
• Showing information from left upper to right lower
is natural
Slide Presentation
 Visual Effects
– Select appropriate effect
• Effects should not distract audience attention
– Too artistic effect should be avoided in formal
presentation
Placing of Equipment
 The projector, PC and the presenter
should not block the screen from any
audiences’ angle as much as possible.
 The best arrangement is to set a screen to
the corner, at less than 45 degrees’ angle.

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Visual aid (3)

  • 2. 3 Reasons of Using Visual Aids 1. Speed 2. Accuracy 3. Retention
  • 3. Using Visual Aid  Enables the audience to: – Acquire information FASTER – Acquire information more ACCURATELY – Retain information for a LONGER period of time
  • 4. Obtaining Information By 5 Senses  Touch – 3%  Smell – 6 %  Taste – 6%  Hear – 13 %  Sight – 72%
  • 5. Using Visual Aid  Consideration Points: – Effectiveness with the audience – Based on an objective • one slide has one point or object – Use pictorial description
  • 6. Role of a Slide  Present the key points/summary  Time Reduction - Reduces the time to write words or draw a picture on the board  Impression - Impresses the audience through graphical presentations  Support of understanding  Get the audience’s attention span
  • 7. Slide Design  Standardization of Layout – Title font size and position – Description font size and font type – Use of symbols – Use of colors
  • 8. Slide Design  Composition – Balanced layout – Use all space in a slide – Importance of images – Use arrows effectively and present directions properly
  • 9. Slide Design  Information’s Quantity – One theme on one slide – Few points on one slide – Use pictures
  • 10. Slide Design  Simplification – Select only the essential part of the topic – Express essential parts by a keyword, a graph or a picture • as simple as possible
  • 11. Slide Design  Font – Preferably Gothic type – Size should be larger than 16 points – Distinguish three sizes for the body, title and subtitle – Considerable interlinear space
  • 12. Slide Design  Use of Diagram – Describe concept or logical information in short sentence, phrase or word – Enclose keywords using various figures • Make relationship between them using lines and arrows – Consider the structure by meaning and priority of keywords – Consider balance and eye movement visualization
  • 13. Slide Design  Usage of Color – Use up to three colors – Image of color – Consistency of colors
  • 14. Slide Design  Variety of Emphasis – Highlighting keywords – Thickness/Type of character – Size of character
  • 15. Slide Presentation  Slide Background and Layouts  Overlaying  Visual Effects
  • 16. Slide Presentation  Slide Background and Layouts – Background design of a slide must match with the font color used – Slide layouts should be used depending on the point included in the slide
  • 17. Slide Presentation  Overlaying – Shows the item gradually • Upper and left part of slide has higher priority • Showing information from left upper to right lower is natural
  • 18. Slide Presentation  Visual Effects – Select appropriate effect • Effects should not distract audience attention – Too artistic effect should be avoided in formal presentation
  • 19. Placing of Equipment  The projector, PC and the presenter should not block the screen from any audiences’ angle as much as possible.  The best arrangement is to set a screen to the corner, at less than 45 degrees’ angle.