This document provides tips and resources for organizing successful virtual teams. It recommends defining roles and expectations, using project management tools like Basecamp, and sharing calendars, documents and conferencing through Google apps or other online services. A variety of free and paid options are listed for tasks like document storage, conferencing, scheduling and social media management to help virtual teams communicate and collaborate effectively.

1. Organizing Virtual Teams
Success Tips
1. Define roles and responsibilities
2. Clear expectations for each task—understand the
“deliverables”
3. Defined systems—keep them as simple as possible
4. Timeline and task line—clear milestones, deadlines
5. Regular review—stay in contact
Organizing Categories
• Project Management
• Group Email
• Virtual Conferencing
• Document Storage/Sharing
• Calendar Sharing
RESOURCES
(Free services unless otherwise noted)
Google
• Gmail: http://www.gmail.com
• Google Docs
• Google Calendar
Virtual Conferencing:
• Skype: http://www.skype.com --Group chat, video, screen sharing
Teleseminar/Phone recording/Webinar
• Free Conference Calling: http://www.freeconferencecalling.com
• Slideshare: (Post documents online) http://www.slideshare.net
• GoToMeeting (first month free, up to 15 attendees):
http://www.gotomeeting.com
• Yugma: https://www.yugma.com
• Calliflower: http://www.calliflower.com
www.LadiesWhoLaunch.com/Atlanta

2. • Camtasia (Record/edit): http://www.techsmith.com/camtasia.asp
• Recorder App for iPhone http://www.recordertheapp.com: Record calls on
phone, email recordings ($0.99)
Voice to Text (dictation)
• QuickVoice Recorder/QuickVoice2TextEmail for iPhone: Send voice
recordings as audio recordings/ send voice as text (Free/$2.99)
• Recorder App for iPhone http://www.recordertheapp.com: Record calls on
phone, email recordings ($0.99)
• Jott: http://jott.com: Mail and text, add to your lists, set reminders and
appointments and use the web…all with your voice. ($3.95/month+)
Document Storage/Sharing
• Slideshare: (Post documents online) http://www.slideshare.net
• Dropbox: http://www.dropbox.com
• Google Docs
• Evernote: http://www.evernote.com
Social Media
• Hoot Suite: http://www.hootsuite.com –add Team Members to specific
social media accounts
Calendars/Scheduling
• Google Calendar: Share calendars across team
• Tungle: http://www.tungle.me: Calendar sharing; share availability,
propose times
• TimeTrade: http://www.timetrade.com: Online appointment scheduling
($30/yr)
Project Management
• Base Camp: http://www.basecamphq.com –Manage multiple
projects/multiple team members (Free and premium pricing)
• Excel Spreadsheet: Project, Task, Assigned To, Date Assigned, Due On,
Status, Comments, Budget
Office Space
• Co-working spaces:
www.LadiesWhoLaunch.com/Atlanta

3. oThe Work Spot, Duluth http://workatthespot.com
oStrongbox West, West Midtown http://strongboxwest.com
oRoam, Alpharetta http://roamatlanta.com
o151 Locust, Avondale Estates http://151locust.com
oIgnition Alley, Atlanta http://www.ignitionalley.com
oThe Hub Atlanta, Atlanta http://atlanta.the-hub.net
• Regus http://www.regus.com , Intelligent Office
http://www.intelligentoffice.com
o Virtual receptionist, mailbox, fax services
• UPS Store—Office address, mailbox, deliveries
Books
• Getting Organized in the Google Era, Douglas C. Merrill
• The 4-Hour Work Week, Timothy Ferriss
• Rework, Jason Fried, David Hansson
Contact Us:
Angela Stalcup
Ladies Who Launch
www.LadiesWhoLaunch.com/Atlanta
astalcup@ladieswholaunch.com
Facebook: Ladies Who Launch Atlanta
Twitter: @lwlatlanta
LinkedIn: http://www.linkedin.com/in/angelastalcup
www.LadiesWhoLaunch.com/Atlanta