Intro & Product Details of VASTHRA Retail Management Solution.

1. VASTHRA ™
T H E C O M P L E T E I N V E N TO RY A N D R E TA I L M A N A G E M E N T
FRAMEWORK

2. C ORPUSLABS SOLUTIONS PVT LTD
 Corpuslabs is a software development venture dedicated to the
development of software products in the domains of retail,
inventory and business management systems.
 In the last six years Corpuslabs has been working as the IT partner of
choice for many of India’s leading retail and manufacturing
companies in India. Vasthra has been the software platform of
choice for many retail organizations primarily in the domains of
apparel (manufacturing, distribution and retail), white goods, health
and beauty stores.
 Corpuslabs attributes its growth to the perfect mix of technical
expertise, customer support and relationship.
 Vasthra boasts of an unique record of attributing 97% of their
growth to referral sales, a fact that speaks volumes of the quality of
the solution and service offered by Corpuslabs…

3. VASTHRA B USINESS FRAMEWORK
(VBF)
 Vasthra Business Framework is the business management
platform from the stable of Corpuslabs that is at the heart of
the business management controls offered by the various
versions of Vasthra.
 Independent, yet “plug and play” offerings cater to the
various aspects of the industry that are capable of being
independent solutions as well as capable of seamlessly
integrating with each other based on the growth and
diversification of the business
 Vasthra Business Framework allows management to gradually
scale up their IT operations based on growth/diversification of
business
 Vasthra is available in the following versions:

4. VASTHRA - V ERSIONS
 Vasthra Mini/POS - Catering to retail outlets
 Vasthra Wholesale - Catering to the needs of wholesalers and distributors
 Vasthra Manufacturing - Catering to the needs of apparel manufacturers
 Vasthra Warehousing - Catering to the needs of warehouses of manufacturing and
retail business houses
 Vasthra Processing - Catering specifically to the needs of a Textile processing houses
 Vasthra Connect - Messaging and data synchronization protocol offering real time
data synchronization and business control based on broadband connectivity
 Vasthra Soochna - SMS based data capturing solution that can integrate with a
Vasthra empowered business management back end to offer process/inventory flow
management
 Vasthra Mobile - GPRS based reporting tools for quick and mobile business updates
 Vasthra Handheld - Embedded solutions available as part of Vasthra offerings for
mobile data capturing in production floors/warehouses

5. S COPE OF DEPLOYMENT OF VBF

6. VASTHRA - USP S
 Vasthra straddles .Net technology to its fullest allowing it to offer features on
windows, web, mobile and Hand held platforms which can all integrate
seamlessly to offer complete control of the business.
 The potent combination of very fast data aggregation and a robust alerting
system (SMS/Mail) allows the management to configure business parameters and
then allow Vasthra to monitor the business and to update them on the basis of
the configured parameters leading to unprecedented freedom and time to plan
for business expansion rather than “fire-fighting” on a day-to-day basis.
 Vasthra Connect enables the management to access to data centralized from a
single point as if it were an online solution, yet protects the system from the
scenario of internet failure hampering online transactions.
 Dual directional capability of Vasthra Connect not only allows for centralized
reporting and analysis, but also allows them to control business parameters at all
locations from a central point.
 The presence of “live – tickers” at the centre allows the management to have
real-time dashboards of the various trends that have a major impact on the
business.

7. VASTHRA USP S - C O NTINU E D
 Real time data synchronization ensures no/very little latency in centralized data
accumulation and the effective architecture of Vasthra Connect removes the
need for centralized data aggregation leading to quicker access to latest data for
both monitoring and analysis that enable the business for faster reactions to
market trends.
 The dual nature of the databases at all points (OLTP and OLAP) allow for quick
and simultaneous access to transactions as well as analysis without having an
impact on the speed of the solution.
 The presence of online (web based) reporting allows for ubiquitous access to
data to the top management while the windows based transactions systems
ensure continuous capture of data.
 “Plug and play” nature of the Vasthra Business Framework allows the
management to gradually scale up the automation of their business based on
business growth and diversification without the need for large scale
upgradation/revamp of the software solution.

8. VASTHRA - CONNECT
 One of India’s premier distributed solutions powered by
“Vasthra – Connect”, “state of the art” middleware
powered communication protocol used for data
synchronization
 Windows, web, mobile - features on all platforms for
maximum control
 Perfect control of “day-to-day” operations using Vasthra
POS (windows solution) along with total centralized control

9. VASTHRA C ONNECT

10. VASTHRA CONNECT - USP S
 Single point control of distributed operations on broadband thereby
negating the need for cost prohibitive hardware solutions like VPN
 Real time automatic data synchronization using web services
middleware unlike conventional data transfer mechanisms like
email/FTP based solutions
 “Anywhere on the move” access to data
 Priority based data synchronization that enables monitoring, historical
analysis as well as real time analysis
 Incremental synchronization of data that helps data synchronization be
leaner and faster
 Compression and data encryption for data security and faster data
synchronization

11. VASTHRA CONNECT - USP S
 Centralized information analysis helps in understanding the overall
course of business
 Comparative analysis of various cost centres can be carried out to
identify business growth parameters
 Single point cash management system leading to transparency in all cash
transactions at the various points of sale
 Ability to achieve data access via cutting edge technologies like GPRS –
the ability to have quick access to data on portable clients like PDAs

12. VASTHRA – ARCHITECTURAL LAYOUT

13. S OME OF OUR ESTEEMED
CLIENTS

14. VASTHRA – ROAD MAP
 The following diagram indicates the distribution of
modules across the different versions of Vasthra
 Click on the module to get a better idea of the offerings
that are available as part of the module

15. Vasthra Manufacturing Modules Vasthra Warehousing Modules
Production Stock Transfer Stock Reconciliation
Planning SMS/Mail Management Management
Merchandising Alerts
Management
Despatch Procurement
Stock Transfer Gate pass Management Management
Production
Management Management
Management
BIN Stock Reconciliation BIN Mobility
Jobworker Management
Management Management Labeling Solutions
Management
Management
Targets Stock Packing
Management Management Stock Management
Management
Vasthra Manufacturing Vasthra Warehousing
Vasthra Business Framework
Vasthra Wholesale
Vasthra POS
Vasthra Wholesale Modules Vasthra POS Modules
Stock Transfer Procurement BIN Quotation
Estimate Management Management Management Management
Management
Promotions Billing
SMS/Mail Stock Indent
Stock Reconciliation Management Management
Alerts Management
Debtor Management
Management Teller
Stock Alteration Targets Management
Order Management Management Management
Credit Management
Targets Credit
Management Management
Management SMS/Mail
Stock Transfer Alerts
Promotions
Management
Management
Procurement Creditor
Management Management
Creditor Debtor
Management Stock Reconciliation Management
Management
Gift voucher
Pack Pricing Management
Management Stock CRM
Management
Management

16. Q UOTATION MANAGEMENT
 Quotation Generation
 Billing by calling quotations
 Delivery slip printing along with billing
 Quotation Analysis
 Undelivered quotation analysis
 Quotation Registers
Back to product map

17. SALES MANAGEMENT
 Billing
 Incorporation of gift vouchers in billing
 Incorporation of credit note adjustment in billing
 Incorporation of quotations into billing
 Integrated CRM (loyalty points, customer based discounts etc)
 DC based sales options
 SMS/mail integration with billing
 Centralized Sales dashboards
 Centralized/POS sales registers (including tax based registers)
 Centralized/POS Day Summary Reports
Back to product map

18. S ALES MANAGEMENT - CONTD
 Inventory based sales drilldown reports
 Customer based sales analysis
 Employee Performance analysis
 POS comparative analysis
Back to product map

19. T ELLER MANAGEMENT
 Cash, Card, Credit, Currency Vouchers, Cheque payment options
 Option for modification of payment options
 Counter closing reconciliation for cash
 Counter closing reconciliation for currency vouchers
 SMS/mail based alerting system for credit payments
Back to product map

20. C REDIT / DEBTOR
MANAGEMENT
 Integration of credit sales with customer accounts
 SMS/mail based alerting system for unpaid dues
 Customer ledgers
 Incorporation of unpaid dues with future sales
Back to product map

21. C REDITOR MANAGEMENT
 Debit note generation for suppliers
 Payment Management
 Supplier Ledgers
 Consignment sales management
 Supplier Performance Analysis
 Supplier based drilldown reports
Back to product map

22. P ROCUREMENT MANAGEMENT
 Purchase order based procurement
 Barcode generation at the time of PO
 Staple Purchase order generation (use of vendor codes)
 Delivery Schedule Generation
 Delivery Schedule based GRN generation
 Direct Procurement (without using Purchase orders)
 “On-site” purchase order generation for generation of purchase
orders on supplier/vendor premises
 Generation of batches at the time of procurement
 Batch based pricing management
Back to product map

23. P ROCUREMENT MANAGEMENT
- CONTD
 Audit based purchase ordering systems (Purchase Order Approvals)
 Audit based procurement systems (GRN Approvals)
 Purchase Return Request Generation
 Debit Note generation
 Integration of debit notes into supplier payment management
Back to product map

24. P ROMOTIONS MANAGEMENT
 Centralized creation of promotions
 Centralized activation/deactivation of promotions
 Ability to create concurrent promotions
 Automatic transfer of promotion information to respective stores
 User independent application of promotions at the time of sales
 Incorporation of gift vouchers into promotions (distribution of free
gift vouchers etc)
Back to product map

25. S TOCK MANAGEMENT
 Stock ledgers for transaction based tracking of inventory
 Stock Ageing analysis
 Centralized/location based stock registers
 Centralized/Location based stock drilldown analysis
 Supplier based stock performance analysis
Back to product map

26. S TOCK TRANSFER MANAGEMENT
 Stock Transfer out generation
 Audit based stock transfers (Stock Transfer Approvals)
 Despatch Note generation
 Vehicle tracking (in case of transit through own vehicles)
 Driver Management
 Automatic data transfer to respective locations
 Despatch Receipt Management
 Stock Transfer In management
 Centralized/location based stock transfer registers
 Centralized stock transfer reconciliations Back to product map

27. S TOCK TRANSFER MANAGEMENT -
CONTD
 SMS/mail based alerts for stock transit pilferage monitoring
 SMS/mail based alerts for lead time monitoring
 Lead time analysis
 Stock deviation analysis and reconciliation
Back to product map

28. S TOCK RECONCILIATION
MANAGEMENT
 Stock taking based on attributes of inventory
 Stock reconciliation with audit trail
 Stock updation using HHDs
 Re-grouping of inventory with audit trail (conversion of stock from
one SKU to another)
 Stock deviation Analysis
 Comparison of stock deviation across various locations
Back to product map

29. S TOCK INDENT MANAGEMENT
 Generation of stock indents from POS/warehouses
 Automatic transfer of stock indent information (highest priority)
 Incorporation of stock indents with stock transfers
 SMS/mail based alert system for quicker processing of stock indents
Back to product map

30. B IN M ANAGEMENT - RETAIL
 Ability to stock inventory at POS in different BINs based on inventory
attributes
 Creation of BINs
 Automatic generation of storing lists based on BIN parameters and
allocations
 Manual generation of storing lists
 Automatic BIN stock updations on transactions
 Inter BIN transfers
 BIN stock analysis
 BIN transfer Analysis
 BIN/Rack based sales analysis Back to product map

31. A LTERATION MANAGEMENT
 Generation of alteration slips
 Shipping of alteration marked goods to respective locations
 SMS/mail based alerts for alteration tracking
 Alteration Payment Management
 Customer based alteration analysis
 Stock transfer (related to Alteration) analysis
Back to product map

32. TARGETS MANAGEMENT
 Creation of targets for business tracking
 Sales based targets
 Stock based targets
 Employee performance based targets
 Customer based targets
 Ticket based targets
 Automatic tracking of targets
 Dashboards for targets vs Achievements monitoring
 SMS/mail based alerts for monitoring of targets
Back to product map

33. E STIMATE MANAGEMENT
 Generation of estimations at wholesale
 Incorporation of estimation with wholesale billing
 Estimation registers
 Customer based estimation analysis
Back to product map

34. S ALE ORDER MANAGEMENT
 Sale order generation (online/offline)
 Sale order generation by customers directly (online) based on
login provided to them
 Sale order approval
 Generation of delivery schedule for sale orders
 Automatic generation of picking lists (BIN Management) on order
processing
 Wholesale billing based on sales order
 Wholesale billing based on sales order delivery instructions
Back to product map

35. P RICING MANAGEMENT
 Creation of pricing lists for different customers
 Creation of pricing components used to define pricing
 Assigning of price lists to different groups of customers for different
types of inventory (inventory attributes based price lists)
 Centralized activation/deactivation of price lists
 Automatic application of prices at wholesale billing
Back to product map

36. C REDIT MANAGEMENT -
WHOLESALE
 Centralized fixing of customer credit limits
 Automatic transfer of credit information to all wholesale billing
locations
 Automatic updation of credit limits on wholesale billing
 Automatic updation of credit limits on payment receipt
 Automatic updation of credit limits on cheque bouncing
 Automatic calculation of interest on delayed payments
Back to product map

37. P ROMOTIONS MANAGEMENT -
WHOLESALE
 Centralized creation of promotions
 Centralized activation/deactivation of promotions
 Ability to create concurrent promotions
 Automatic transfer of promotion information to respective
wholesale billing locations
 User independent application of promotions at the time of sales
Back to product map

38. PACK M ANAGEMENT -
WHOLESALE
 Option to create grouping of items into packs for the purpose of
distribution/wholesale billing
 Article generation for pack
 Ability to bill using pack barcodes
 Pack based stock management
 Option for unpacking of packed items
 Pack based stock drilldown reports
 Pack based sale order generation (online/offline)
Back to product map

39. VASTHRA ALERTS
 SMS based alerting system for user defined events
 Mail based alerting system for user defined events
 Multiple nature of recipient of alert (customer, supplier, job
worker, management etc)
 Centralized audit of alerts
 Ability to have scheduled alerts/updates based on business
parameters
Back to product map

40. D ESPATCH / GATE PASS
MANAGEMENT
 Box management for defining of boxes used for despatch
 Assigning of boxes at the time of despatch note generation
 Gate pass generation
 Audit trail of gate pass movement
 Transport Receipt generation
Back to product map

41. VASTHRA HANDHELD
 Modules on hand held devices for quicker processes
 Storing of inventory in system-defined BINS using Vasthra
Hand-held on Windows CE platform
 Picking of inventory from BINS using system generated picking
lists for movement of inventory (used in wholesaling, stock
transfer etc
 Handheld features for inter BIN transfers
 Generation of packing lists using mobile printers (using blue
tooth)
Back to product map

42. G IFT VOUCHER MANAGEMENT
 Centralized creation of gift vouchers
 Distribution of vouchers from the centre to other corporate houses
 Distribution of gift vouchers to POS
 Automatic transfer of voucher information to all stores
 Sales/distribution of gift vouchers from sales
 Automatic transfer of voucher redemption information to all stores
 Incorporation of gift vouchers into promotion schemes
 Centralized/Location based gift voucher registers
 Gift voucher redemption analysis
Back to product map

43. L ABELING MANAGEMENT
 User friendly options to create label templates for different barcode
printers
 Option to create barcodes at various transactions
 Use of blue tooth based printers for generation of packing slips (used
along with Vasthra HHD)
 Option to toggle across different printers using the templates already
created
Back to product map

44. B IN MANAGEMENT
 Creation of zones, racks and BINs for effective BIN Management
 Facility to define dimensions of BINS for effective planning and
monitoring
 Facility to assign specific BINS for specific inventory
 In-built algorithms to automatically generate storing lists at the time of
stock inward
 In-built algorithms to automatically generate picking lists at the time of
stock outward
 Facility to create manual picking and storing lists
 Facility for inter BIN stock transfers
 BIN based stock reporting and analysis
Back to product map

45. M ERCHANDISING MANAGEMENT
 Ability to define SKUs with sufficient information (definition of
attributes)
 Facility to create composition charts for manufacturing of SKU
 Bill of Material management
 Process Scheduling for manufacturing of SKU
 Facility to create costing estimates for manufacturing of SKU
 Creation of finalized set of inventory (raw materials) to be used for
manufacturing of SKU
 Codification of semi-processed inventory (created in course of
production)
Back to product map

46. P RODUCTION PLANNING
 Facility to create marketing forecasts (based on sales orders and
management estimates)
 Facility to create production plans for a particular season
 Automatic generation of consolidated requirement sheets (based on
production plans) for a particular period
 Facility to raise purchase orders against production plans
 Work order generation
 Creation of job cards for processes involved in a specific work order
 Assigning of job cards to various production lines (self/outsourced)
based on costing estimates
Back to product map

47. J OB WORKER MANAGEMENT
 Ability to create job workers
 Ability to capture information of different production lines
(self/outsourced)
 Facility to create costing estimates for the various production lines for
different kinds of inventory
 Automatic calculation of job worker dues on completion of job card
processing
 Facility for reconciling of invoices with multiple deliveries by the job
worker
Back to product map

48. P RODUCTION MANAGEMENT
 Initiation of job card processing based on availability of assigned input
 Material issue against job cards
 Receipt of inventory (processed/semi processed) after processing of job
cards
 Facility for quality checking of inventory received from processing
 Validation of job worker invoices on completion of job card processing
(on the basis of job worker estimates)
 Ability to classify received inventory on the basis of their quality
Back to product map

49. VASTHRA - USP S
The following are some of the screens that are considered as
very useful for business control by owners/management

50. S ALES T ICKER
 Centralized up – to – date information about sales across all
stores all over the world
 Information updated every 2 minutes to give a holistic view
of the business
 Information of sales at any level; state, city, shop, floor,
counter
 Information available on desktop, through web, on mobile

51. S ALES T ICKER

52. S ALES TICKER
State-wise View to compare performance of individual cities/towns
in a particular state

53. S ALES T ICKER

54. S ALES T ICKER – C LIENT
S OUND BYTES
 Client , on tour to China, calls store and asks for the AC to
be switched off on the third floor because he saw that
sales wasn’t worth having the AC on
 Client called in a manager (store in another city) and
asked him the reason for offering a discount to a
customer
 Client (store in another state) calls manager to deposit Rs
1,76, 000 into bank immediately at 1.15 PM as there was
a sudden need for cash in the head office

55. C ENTRALIZED D AY S UMMARY
R EPORT
 One page summary of all sales based transactions that have
taken place in a store (anywhere in the world) in one screen
 One screen to audit all transactions
 Get to know sales, payment modes, discounts, tax
considerations, credit card payments, gift voucher
transactions, currency voucher transactions in one screen…

56. C ENTRALIZED DAY SUMMARY
REPORTS

57. C ENTRALIZED D AY S UMMARY
– S OUND B YTES
 Takes 5 minute a day a store to reconcile daily transactions
 Client makes internal auditors log in to online banking
accounts to ensure that the cash collections reflecting in the
reports are being deposited in the respective banks the
following business day
 Happy store managers as EOD operations never this easy

58. S TOCK T RANSFER R EGISTERS
 Used to track stock transfers from warehouses to stores,
between stores and from stores to warehouses
 “Ticker” screen that refreshes every two minutes to give
customers a cost effective method to track their inventory in
transit and discrepancies on receipt of stock
 A single point for simple yet effective supply chain
management to track inventory transit, lead times for
various locations, status of inventory that is yet to be
processed after receiving the same.

59. S TOCK T RANSFER R EGISTERS

60. S TOCK T RANSFER R EGISTERS
– S OUND B YTES
 Client achieves a reduction in transit pilferage from 20% of
inventory to 2%
 Client creates designation called “Stock Transfer Register” to
view Stock Transfer Register
 Client notices dramatic reduction in lead times taken to
deliver inventory by the van drivers
 Wrong labeling of inventory and subsequent shipping
brought to total end

61. D RILLDOWN R EPORTS
 A set of crisp yet exhaustive analysis reports for
management to view business performance across various
parameters
 Designed to automatically appeal to analysis personnel used
to “Excel Pivots”
 Analysis reports that cater to all levels of management with
corresponding granularity of information
 Easy to use, yet powerful in terms of information made
available

62. C ENTRALIZED REPORTING
MADE EASY

63. D RILLDOWNS AVAILABLE IN
THE PACKAGE
 Sales Analysis
 Stock Analysis
 Sales performance Analysis
 Employee Performance Analysis
 Stock Turnover Analysis
 Profitability Analysis
 ABC Analysis
 Customer Performance Analysis
 Stock Ageing Analysis
 Stock Transfer Analysis
 Supplier Performance Analysis

64. S TOCK LEDGER
 A comprehensive ledger encompassing all possible
transactions concerning inventory
 Designed to assist stock audits at any level of detail
 Chronological history of transaction for future investigation,
analysis and filing
 Ledger available with features that allow for
department/attribute based stock auditing

65. S TOCK L EDGER R EPORT

66. S TOCK L EDGER R EPORT

67. S TOCK A GEING R EPORT

68. S UPPLIER PERFORMANCE
REPORT

69. T HANK YOU
Thank you for having spent a few minutes of your
invaluable time to get introduced to Vasthra and
what it has to offer…
For more information, log onto
www.corpuslabs.com
www.vasthra.com