The document outlines the safety management system (SMS) of Taiyo Sangyo Trading & Marine Service LTD. The SMS consists of 21 manuals (TST-001 to TST-021) that cover topics such as company policy, shipboard administration, crew management, education and training, safety procedures, environmental protection, ship operations, maintenance, emergency preparedness, and document control. The manuals establish standards and guidelines to ensure safe ship operation and protect the marine environment in compliance with international regulations.

1. Familiarization / Education for Sea Personnel
SAFETY MANAGEMENT
SYSTEM
Taiyo Sangyo Trading & Marine Service LTD.
1-7-8 HINO, KOHNAN-KU YOKOHAMA 234-0051 JAPAN / TEL +81458466300/ FAX +81458469920 E-mail: tst-martech@tst-japan.com

2. What is SMS?
The safety management system (SMS) is an organized system planned and
implemented by the shipping companies to ensure safety of the ship and marine
environment.
SMS is an important aspect of the International safety management (ISM)
code and it details all the important policies, practices, and procedures that are
to be followed in order to ensure safe functioning of ships at the sea.

3. Every safety management policy should satisfy some of the basic functional
requirements to ensure safety of every ship. They are:
Procedure and guidelines to act in an emergency situation
Safety and environmental protection policy
Procedure and guidelines for reporting accidents or any other form of non-
conformities
Clear information on level of authority and lines of communication among ship
crew members, and between shore and shipboard personnel
What is included in the safety
management system (SMS)?

4. What is included in the safety
management system (SMS)?
Procedures and guidelines to ensure safe operations of ships and protection of
marine environment in compliance with relevant international and flag state
legislations
Procedures for internal audits and management reviews
In short, a safety management system would consists of details as to how a
vessel would operate on a day to day basis, what are the procedures to be
followed in case of an emergency, how are drills and trainings
conducted, measures taken for safe operations, who is the designated person
etc.

5. TST SAFETY MANAGEMENT SYSTEM
CONSIST OF 21 parts ( TST-001 to TST-021)
TST 001- COMPANY POLICY
TST002-021 – MANUALS
(The purpose of the manual is to implement the Company Policy)
KEEPING PLACE
BRIDGE
ENGINE ROOM

6. TST SMS COMPOSITION:
TST-001 :SAFETY & ENVIRONMENTAL PROTECTION POLICY
TST-002 :SAFETY MANAGEMENT MANUAL
TST-003 :OFFICE MANUAL ( OFFICE FILE ONLY)
TST-004 :SHIPBOARD ADMINISTRATION RULES
TST-005 :CREW PERSONNEL MANUAL
TST-006 :EDUCATION MANUAL
TST-007 :SAFETY and HEALTH CONTROL MANUAL
TST-008 :ENVIRONMENTAL PROTECTION MANUAL
TST-009 :SHIP OPERATION MANUAL
TST-010 :BRIDGE PROCEDURE MANUAL

7. TST-011 :ENGINE OPERATION & MAINTENANCE MANUAL
TST-012 :RADIO OPERATION MANUAL
TST-013 :COMMUNICATION MANUAL
TST-014 :MAINTENANCE MANUAL
TST-015 :MAINTENANCE STANDARD ( PMS & MMD)
TST-016 :PARTS & STORES MANAGEMENT MANUAL
TST-017 :CONTINGENCY PLAN
TST-018 :SYSTEM CONTROL MANUAL
TST-019 :DOCUMENT CONTROL MANUAL
TST-020 :CARGO OPERATION MANUAL
TST-021 :GUIDANCE FOR SMS

8. TAIYO SANGYO TRADING & MARINE SERVICE, LTD. (the "Company") recognizes
that priority should be given to the health of all the personnel concerned, safety
and environmental protection in carrying out ship management and thus
establishes a "Company Policy" in the ship management that the Company
ensures "Safety Health and Environmental Protection".
TST-001: COMPANY POLICY

9. It is basically the overview of all the succeeding manuals on how the system mus
t function.
Includes the following:
 Purpose , Application and Outline of the SMS
 Organization ( Shorebased and Shipboard Organization)
 Manning Management
 Education and Training ( Shorebased and Shipboard
Personnel)
 Safety (To ensure safety and health of shipboard personnel)
TST-002: SAFETY MANAGEMENT MANUAL

10.  Environmental Protection
 Ship Operations
 Maintenance
 Emergency Preparedness
 Control of the System
(Master Overriding Authority 2.4.2)

11. It defines authority, responsibility and duties of SHORE PERSONNEL with regards
to implementation of the SMS.
President
General Manager
Deputy Gen. Manager also the Designated Person
SAFETY MANAGEMENT COMMITTEE
SAFETY AND HEALTH COMMITTEE
EMERGENCY RESPONSE COMMITTEE
FLEET GROUP, MARINE BUSINESS DEPARTMENT, OPERATION DIVISION,
SEAMAN’S SECTION,TRAINING DIVISION
TST-003: OFFICE MANUAL
(OFFICE FILE ONLY)

12. TST-003: OFFICE MANUAL
(OFFICE FILE ONLY)
NOTABLE PARTS OF THE OFFICE MANUAL
CHAPTER 8. SEA PERSONNEL MANAGEMENT
CHAPTER 9. EDUCATION AND TRAINING
EDUCATION AND TRAINING FOR SHORE PERSONNEL
EDUCATION AND TRAINING FOR SEA PERSONNEL
ON BOARD EDUCATION AND TRAINING

13. CHAPTER 10. SHIP MAINTENANCE
SHIP MAINTENANCE PLAN
PROCEDURES FOR MAINTENANCE OPERATION
MEASURES AT ACCIDENT OR OCCURRENCE OF NON-CONFORMITY

14. MANAGEMENT OF MANDATORY SURVEY
WORK AT DRY DOCK
REQUISITIONS FOR REPAIR WORK, SPARE PARTS, LUBRICANTS AND STORES
BUDGETING
CONTROL OF ACTUAL COST
SETTLEMENT OF EXPENSES RELATED TO REPAIR
CHAPTER 10. SHIP MAINTENANCE

15. Chapter 11. NON-CONFORMITY & ACCIDENT OR
NEAR MISS
CHAPTER 12. INTERNAL SAFETY AUDIT
CHAPTER 13. DESIGNATED PERSON’S VISIT TO SHIPS

16. EDUCATION AND TRAINING OF SHORE
PERSONNEL
The Assistant Designated Person shall educate the following items to the shore
based personnel;
1) Before commencement of the "System", he shall educate them according to
the "Guidance for Safety Management System".
2) He shall educate the new joined personnel according to the "Guidance for
Safety Management System".

17. 3) He shall educate the shore staff who engage the System to support the
following:
a) Training of Safety Management System
b) On the job Training
c) Emergency Preparedness and Response Training
EDUCATION AND TRAINING OF SHORE
PERSONNEL

18. Qualification of Internal Safety Auditor
An Internal Safety Auditor should satisfy the following qualification
1) The person should have familiarized himself with the "System".
2) The person having enough experience and knowledge regarding the safe oper
ation of ships and the environmental protection.
3) The person regarded equivalent to above mentioned 1) and 2) by the Designa
ted Person.

19. Internal Safety Audit team
The Designated Person shall organize the following internal safety audit team.
1) The Designated Person shall designate 3 or more persons to the
internal safety audit team for shore based divisions, who shall have enough ex
perience and knowledge regarding the safe operation of ships and the environ
mental protection.
2) The Designated Person shall appoint one of them as the leader of Internal
Safety Audit team.
3) The Designated Person shall designate Internal Safety Auditor for managed
ships.

20. TST-004: SHIPBOARD ADMINISTRATION
RULES
This is the set of Company Rules provides for duties and discipline to be
observed by seamen who serve on board managed ships
 SHIPBOARD ORGANIZATION, DUTIES and RESPONSIBILITIES of SHIPBOARD
PERSONNEL with regards to day to day operation of the vessel.
( Duties of 3/o -6.4.3) ( 2/E- 6.5.2) (AB/OS 6.9.2)

21. TST-005: CREW PERSONNEL MANUAL
 Manning Management
 Procedure for Deployment of Seafarers
 Control of Crew While Serving On Board
(includes Evaluation and Disciplinary Measures)
Processing of Embarking Crew Members Documents
Assignment of Personnel
(Company Disciplinary rules/Maintaining discipline)

22. This chapter provides the education and training concerned with
familiarization and implementation of the SMS which is necessary for the
safety and environmental protection, for seafarers serving on the managed
ships as well as shore based personnel.
(Crew Drill and training)
TST-006: EDUCATION MANUAL

23. TST-007: SAFETY and HEALTH CONTROL
MANUAL
Provides procedures for maintaining safety and health onboard .
Includes the Appointment of Safety Officers Onboard and scope of their duties.
Chief officer: Deck department and catering department
First engineer: Engine department
Improvement of working and living environment

24. Preventive measures against accidents
Protective outfits and detectors
Sanitation and health control
Safety records and reports.
(Restriction on drugs and alcohol/Smoking rules/risk assessment) rest hrs.
before work/drugs etc.
TST-007: SAFETY and HEALTH CONTROL
MANUAL

25. Generally about prevention of pollution and existing regulations as per MARPOL
73/78 and other existing local regulations.
(All measures on pollution prevention, ballast, garbage, nox/sox, asbestos also
SEEMP/EEOI
TST-008: ENVIRONMENTAL PROTECTION
MANUAL

26. TST-009: SHIP OPERATION MANUAL
Day to day operation of the vessel in accordance to:
(1) SOLAS
(2) MARPOL 73/78
(3) STCW
(4) COLREG'72
(5) ICS "BRIDGE PROCEDURES GUIDE" (5TH EDITION 2016)
(Duties time table//Guidance on entering/leaving port/anchoring/heaving anch
or/ heavy weather/Calculation of critical wind velocity)
(4.4 Handling of critical equipment and system) (Ecdis 4.4.3 (6))

27. TST-010: BRIDGE PROCEDURE MANUAL
It establishes the standards which should be observed by the Master, officers and
ratings engaged in the watch on the bridge for execution of safe navigation, and
provides guidance on the use of navigational aids necessary for the effective
performance of watch keeping duties, thereby
intends to secure safety of crew members, the ship and her cargo and
contribute to the protection of marine environment.
(Passage Planning 3.3, 3.4,3.5 etc) UKC Company guidelines/Restricted Visibility
company standard
fixing interval, etc)

28. TST-011: ENGINE OPERATION &
MAINTENANCE MANUAL
It establishes the standards with regards to operation and maintenance of
machineries as well as duties of Engine Personnel for effective operation and
performance of machineries thereby ensuring safety of crew members, the ship
and her cargo and contribute to the protection of marine environment.
(Task of duty Engr./Records of ships maintenance/crank pin re-tightening, boiler
water analysis etc)

29.  Sets the standards for radio communications
 Designation of a GMDSS Operator including his duties.
 Preparations of radio equipment before departure/arrival
 Management of radio messages
 Documentations with regards to radio communication equipment
 Inspection and maintenance of radio equipment.
TST-012: RADIO OPERATION MANUAL

30. Company Standards for Communications
Responsibility of the Master
Communication rules
 Method and Scope （Email,Telephone,Fax)
 Control of communication
 Confidentiality of communication
Procedures for Urgent, Routine and Private Communications
Procedures for sending articles ( Mails and Parcels)
TST-013: COMMUNICATION MANUAL

31. TST-014: MAINTENANCE MANUAL
Practical ship maintenance management
Conformity to the "System“ Handling of critical equipment and systems and
measuring instrument
Procedures for enforcement of maintenance of Deck and Engine Department

32. (PMS & MMD)
TST-015: MAINTENANCE STANDARD

33. TST-016: PARTS & STORES MANAGEMENT
MANUAL
Requisition and receipt procedure of spare parts and stores
Description of repair expenses and ship's stores expenses
Example of statutory spare parts list

34. TST-017: CONTINGENCY PLAN
Company's action to deal with the emergency situation
Establishment of the Headquarters of Measures for Marine Casualty
 Communication procedures for emergency situation
 Shipboard action to cope with the emergency situation

35. Establishment of the Safety Management Committee in order to manage the
Safety Management System Effectively
Review and evaluation of the "System“ Analyze the report concerning a non-
conformity, an accident or a hazardous occurrence, risk, and then establish
measures to improve them. Findings or matters pointed out in the internal
audits, and their corrective actions.
TST-018: SYSTEM CONTROL MANUAL

36. This manual stipulates procedures for making, revising, amending, distributing,
abolishing, and keeping all documents which are relevant to the Safety
Management System, and aims to function the documents appropriately and
effectively.
TST-019: DOCUMENT CONTROL MANUAL

37. TST-020: CARGO OPERATION MANUAL
This manual shall stipulate safety measures and procedures required for the
handling of cargo to be loaded on the ship ("the cargo") in accordance with the
"Company Policy" and intend to improve the safety and efficiency of cargo
handling operations as well as ensuring the preservation of cargo and the
environmental protection.

38. Overview and introduction of the SMS. Includes below:
Establishment of Company Policy
Organization (Shore base and Shipboard)
Manning Management
Education and Training
Safety
Environmental Protection
Ship Operation
TST-021: GUDANCE FOR SAFETY
MANAGEMENT SYSTEM

39. TST-021: GUDANCE FOR SAFETY
MANAGEMENT SYSTEM
Maintenance
Measures for Emergency Situation
Control of the System
Document Control

40. THANK YOU!