This document outlines a transportation and facility security plan for handling hazardous materials pursuant to regulatory requirements. It details administrative responsibilities, procedures for reporting suspicious activity, screening hazmat personnel, securing information, conducting security inspections, controlling facility access, and en-route security. Requirements include qualifying motor carriers, verifying identities, checking seals and documentation, avoiding populated areas when routing, making regular check-ins, and inspecting vehicles for tampering.

1. Transportation and Facility
Security
Pursuant to 49 CFR Part 172.704

2. Why Now?
♦ General security
♦ Security of hazardous materials
♦ Workplace violence
♦ After 9-11

3. Regulatory Requirements
♦ 49 CFR Part 179 ♦ En route security
♦ Administrative ♦ Training and
responsibilities information
♦ Suspicious activity ♦ Conduct a security
♦ Hazmat personnel risk assessment
screening
♦ Information security
♦ Security inspections
♦ Facility access control

4. Administrative Responsibilities
♦ VP/GM and Branch Managers are
responsible for:
– Establishing and communicating the overall
security goals of the organization

5. Administrative Responsibilities
(Continued)
♦ Managers and Supervisors are responsible
for:
– Being fully knowledgeable of the security
issues and concerns of their department,
area(s), and employees
– Providing detailed information on system
operations including:
• Daily work processes, activities, and identifying
potential security vulnerabilities

6. Administrative Responsibilities
(Continued)
♦ Employee responsibilities:
– Employees are responsible for adhering and
conforming to all security-related work
activities, processes, and procedures.
– Employees are also encouraged to provide
feedback and suggestions for improving the
security plan.

7. Suspicious Activity
♦ Employees have the responsibility to themselves and to the
company to observe and report suspicious activity
♦ Suspicious activity includes (but is not limited to):
– Unidentified person(s) attempting to gain access to property,
equipment, or facilities
– Unidentified person(s) in any area of the company, office, yard, or
parking lot
– Any unescorted visitor anywhere in the building or wandering
around facility property
– Any person (employee or otherwise) who appears to be hiding
something, is acting nervous, anxious, or secretive
– Any employee or visitor making unusual or repeated requests for
sensitive or important company documents or information

8. Suspicious Activity
(Continued)
♦ Suspicious activity includes (but is not limited to):
– Any person asking an employee to make an
unauthorized pickup/delivery
– Any person loitering outside a company facility
or premises
– Any person claiming to be a representative of a
utility company but cannot produce appropriate
identification
– Any person carrying a weapon, e.g., a gun,
knife, etc.

9. Reporting Suspicious Activity
♦ Employees have the responsibility to
themselves and to AC&S – HTP to report
any suspicious activity
♦ Use common sense when determining
suspicious activity
♦ Report suspicious activity immediately to
your supervisor and/or next level manager

10. Hazmat Personnel Screening
♦ The facility administrator will will verify
information provided by hazmat employees
including:
– Previous employment history
– Proof of citizenship
– Driving record
– Driver qualifications
(as defined in company policy)
– Alcohol screening

11. Information Security
♦ All information (hard copy or electronic) shall be
restricted to employees on a “need-to-know basis”
– Work/load assignment sheets will be sequentially
numbered and secured
– Access to load information must be limited to operation
personnel only
– For security purposes:
• The packing slip or bill of lading number must be clearly
communicated
• Trailer numbers on all work assignments are verified
• Shippers packing slip or bill of lading number is verified
– In the event a trailer must be staged overnight, all load
related documentation will be secured in an office and
not in the vehicle

12. Security Inspections
♦ The security plan requires specific security
inspections of the following:
– Fences
– Gates
– Exterior doors
– Perimeter
♦ Inspections forms have been revised to
include the above checks

13. Facility Access Control
♦ Main entrance, e.g. point of entry
– Warehouse office
– Front office
♦ Non-AC&S/HTP personnel on company property:
– Visitor requirements
– Contractor requirements
– Outside driver requirements
♦ Employee and visitor parking
♦ Loitering on company property

14. En-Route Security
♦ Qualifying motor carriers
– Approved hazmat carriers list
– Verify the identity of the driver and motor carrier
– Ask the driver for the name of the consignee and
destination
♦ Point of origin security
– Drivers shall check in with appropriate personnel and
provide identification (if requested) upon arrival at
pick-up/drop-off location
– Drivers will follow all safety and/or security
instructions at the customer facility as requested

15. En-Route Security
(continued)
♦ Shipper Load and Count
– In the event a driver is scheduled to pick-up a
trailer pre-loaded with hazmat, the driver shall
verify the following:
• The loads shipping papers
• Seal numbers (if applicable)
• Trailer number
• If a discrepancy is found between the cargo and bill
of lading or shipping manifest, the driver shall
contact their supervisor for instructions immediately

16. En-Route Security
(continued)
♦ En-Route security procedures
– Drivers will coordinate with their
supervisor/dispatcher to prepare and execute a
routing sheet for all hazmat movements
including;
• Routes or schedules to avoid highly populated areas,
bridges, and tunnels when possible
• Fueling/break locations and times
• Times of daily/routine check calls
• Estimated times of arrival to stop offs and return

17. En-Route Security
(continued)
♦ En-route driver security procedures:
– Drivers are prohibited from discussing information
related to their load, route, or delivery schedule with
any person other than authorized company officials
– Report any suspicious activity to your supervisor
immediately
– Drivers must make all reasonable precautions to
prevent damage or theft of hazmat while in transit
– Inspect your vehicle after every stop for evidence of
tampering
– Park only in safe and authorized areas
– Drivers will lock their doors and keep windows closed
while in urban areas

18. Required Documents
and Equipment
♦ Required Documents:
– Proof of insurance
– Copy of Federal DOT Hazmat registration
– Copy of CHP (or applicable state) Hazmat
license
– Copy of applicable DOT exemptions
– Vehicle registration
– Accident reporting kit
• All of the above should be kept together and easily accessible

19. Required Documents
and Equipment
♦ Required Equipment:
– Drum overpak
– Case overpak
– Drain cover
– Spill socks
– Spill pads
• All of above equipment can be placed inside the overpak drum

20. Conclusion
♦ A hazmat transportation security plan is
required by DOT
♦ Security is common sense
♦ Everyone is responsible for ensuring
hazmat is kept safe and secure
♦ Additional company polices and procedures
already in place