1. REMINDER
Check in on the
COLLABORATE mobile app
Transform your Account Analysis and
Drilldown using User-Defined Views in R12
Prepared by:
Prithis Das
Dynamique Solutions LLC
Session ID#: 13972

2. Presenter’s background
■ Over 18 years in the Oracle EBS sphere
■ Over 22 years of business process improvement experience
■ Consulting experience with Big 5 and other major
organizations
■ Oracle Certified Specialist in General Ledger
■ Chartered Accountant and Management Accountant from
India
■ Authored and presented papers on SLA, Web ADI, Reports
Manager at several OAUG and local events
■ Currently on a major R12 upgrade
■ Contact:
▪ Cell: +1.630.3649457
▪ Email: prithis.das@dynamique.us
▪ Web: www.dynamique.us

3. Agenda
■ The Account Inquiry form
■ Limitations of the Account Inquiry Form
■ The Account Analysis and Drilldown Form
▪ Key Features
▪ Personalization
▪ Creating Views
▪ Using Views
▪ Key Considerations
■ Summary
■ Questions

4. The Account Inquiry Form

5. ■ Usage
▪ General Ledger > Inquiry > Account
The Account Inquiry Form

6. ■ Results
The Account Inquiry Form

7. ■ Detail Balances
▪ Accessible from the Show Balances button
▪ Can setup a Folder to add/hide columns
The Account Inquiry Form

8. ■ Journal Details
▪ Accessible from the Show Balances button
▪ Can setup a Folder to add/hide columns
The Account Inquiry Form

9. The Account Inquiry Form
■ Limitations
▪ Need to type in Account range every time
▪ Cannot filter out accounts with no balances
▪ User needs to navigate through large number of accounts
before finding desired results
■ Bug 9442359
▪ GL-ACCT Inquiry form returns combinations with no balances in
GL_BALANCES table
— “Most users are not currently using the GL inquiry screen because its
so difficult to get at combinations with balances in them. Due to this
issue, the user has to dip in and out of ‘Show balances’ for each
combination that the query returned to find where there might
actually be financial values, only to discover there are none. This is
decreasing efficiency for users.”

10. The Account Analysis and
Drilldown Form

11. The Account Analysis and Drilldown Form
■ Navigation
▪ General Ledger Super User > Inquiry
■ Availability
▪ R12 as well as 11i
■ Menu function
▪ Requires the function “Account Analysis and Drilldown Main
Page” to be added to the Menu/sub-menu

12. The Account Analysis and Drilldown Form

13. The Account Analysis and Drilldown Form
- Key Features
■ Inquiry Type
▪ Period Listing or Period Trend
■ Search Criteria
▪ Account Range and Period Range
— Must enter complete and valid code combinations, no wildcards or
blanks!
▪ Filter for “Display Accounts With No Activity”
■ Export button
▪ Export to Excel for further analysis
■ Results area
▪ Can be personalized

14. The Account Analysis and Drilldown Form
- Key Features
■ Inquiry Type
▪ Period Listing

15. The Account Analysis and Drilldown Form
- Key Features
■ Inquiry Type
▪ Period Trend

16. The Account Analysis and Drilldown Form
- Key Features
■ Search criteria
▪ Can be personalized
▪ Account number from and Account To must exist
— No wildcards allowed!
▪ Filter for “Display Accounts With No Activity”
You may wish set defaults

17. The Account Analysis and Drilldown Form
- Key Features
■ Export button
▪ Export to Excel in a “csv” format for further analysis

18. The Account Analysis and Drilldown Form
- Key Features
■ Results area
▪ Can be personalized
You may wish to
remove these
columns

19. The Account Analysis and Drilldown Form
- Personalization
■ Personalizing the Search
▪ Hide Display Summary Accounts parameter
▪ Display Accounts With No Activity = No
■ Set Profile Options
▪ Personalize Self-Service Defn = Yes (preferably at User level)

20. The Account Analysis and Drilldown Form
- Personalization
■ Personalizing the Search
▪ Hide Display Summary Accounts parameter
■ Navigate to the Account Analysis and Drilldown page.
▪ Click on the Personalize “Search” link
▪ Scroll down to “Message Choice: Display Summary Accounts”
▪ Click on the Personalize (pencil) icon
▪ Change the Property “Rendered” to “false”
▪ Apply and Return to Application

21. The Account Analysis and Drilldown Form
- Personalization
■ Personalizing the Search
▪ Display Accounts With No Activity = No
■ Navigate to the Account Analysis and Drilldown page.
▪ Click on the Personalize “Search” link
▪ Scroll down to “Message Choice: Display Accounts With No
Activity”
▪ Click on the Personalize (pencil) icon
▪ Change the Property “Initial Value” to “N”
▪ Apply and Return to Application

22. The Account Analysis and Drilldown Form
- Personalization
■ Results of Personalizing the Search
▪ Hide Display Summary Accounts parameter
▪ Display Accounts With No Activity = No

23. The Account Analysis and Drilldown Form
- Personalization
■ Personalizing the Results area
▪ We wish to get rid of the Summary Accounts column
▪ First run a query to get results
▪ Click on the “Personalize "Balance Inquiry Period Listing Tab...“
link

24. The Account Analysis and Drilldown Form
- Personalization
■ Personalizing the Results area
▪ Change the property “Rendered” to “false” for the following item:
— Column: (DrillSummAccountCCPL)
▪ Apply and Return to Application

25. The Account Analysis and Drilldown Form
- Views
■ Views
▪ A view is the combination of saved search parameters and
search results layout without the search results data.
▪ To create a view, choose the Create Period Listing View button
or the Create Period Trend View button. These buttons display
after you choose the New Search button.

26. The Account Analysis and Drilldown Form
- Using Views
■ Using Views

27. The Account Analysis and Drilldown Form
- Using Views
■ Creating Views

28. The Account Analysis and Drilldown Form
- Using Views
■ Creating Views
▪ General Properties

29. The Account Analysis and Drilldown Form
- Using Views
■ Creating Views
▪ Attribute Properties
— Move columns to be displayed on the right
— Move unwanted columns to the left
– Does not work for Summary Accounts

30. The Account Analysis and Drilldown Form
- Using Views
■ Creating Views
▪ Attribute Properties
— Renaming Columns / Totaling
– Totaling does nothing in this particular page
» “Select the checkbox in the "Show Total" column as
applicable, if you would like a total to display.”
» However, no checkbox is to be seen in 12.1.3

31. The Account Analysis and Drilldown Form
- Using Views
■ Creating Views
▪ Sort Settings

32. The Account Analysis and Drilldown Form
- Using Views
■ Creating Views
▪ Search Query to Filter Data in your Table

33. The Account Analysis and Drilldown Form
- Using Views
■ Creating Views
▪ Search Query to Filter Data in your Table
— Here you can add an Account range
— Set Display Accounts With No Activity = No
▪ Apply

34. The Account Analysis and Drilldown Form
- Using Views
■ Using Views
▪ View is now accessible from a drop-down box
▪ Selecting the View gives you “instant” results

35. The Account Analysis and Drilldown Form
- Using Views
■ Using Views
▪ View(s) is now accessible from a drop-down box
▪ Select the View and click on Go

36. The Account Analysis and Drilldown Form
- Key Considerations
■ Number of records fetched in result
▪ When querying accounts in the Account Analysis and Drilldown,
only 201 accounts are retrieved
▪ The same is seen when drilling down from a Journal Entry on
the Journals form
▪ The 201 row limit is set by default for all customers in Oracle
Applications Framework pages for performance reasons
▪ The profile option that controls this value is FND: View Object
Max Fetch Size
▪ Set to 1000 in client production system without noticing any
performance issue

37. The Account Analysis and Drilldown Form
- Key Considerations
■ Ability to assign Views to all users (Doc 344169.1)
▪ Login as functional user SYSADMIN
▪ Assign the Functional Administrator responsibility
▪ Set the Personalize Self-Service Defn profile option to Yes
▪ Set the FND: Personalization Region Link Enabled profile option
to Minimal or Yes
▪ Navigate to the Account Analysis and Drilldown page
▪ Click on the Personalize "Balance Inquiry Period Listing Tab..."
link above the results table in the Period Listing inquiry type

38. The Account Analysis and Drilldown Form
- Key Considerations
■ Ability to assign Views to all users (Doc 344169.1)
▪ Click on the eye glasses icon in the Seeded User Views column
▪ Create a new view or duplicate an existing one
Note: Only Columns and
Sorting Options are
available to Sysadmin.
Additional search filters are
NOT available

39. The Account Analysis and Drilldown Form
- Key Considerations
■ Ability to assign Views to all users (Doc 344169.1)
▪ After View is created by Sysadmin

40. The Account Analysis and Drilldown Form
- Key Considerations
■ Ability to assign Views to all users (Doc 344169.1)
▪ User sees both sets of Views (self-created and Sysadmin-created)
▪ The self-created view gets accounts, amounts and periods
▪ The Sysadmin-created view super-imposes the Sysadmin-created
view columns over the user results
▪ First select User view, then Sysadmin View

41. The Account Analysis and Drilldown Form
- Key Considerations
■ Ability to assign Views to all users (Doc 344169.1)
▪ The user can modify or delete her own Views, but not those
created by Sysadmin

42. The Account Analysis and Drilldown Form
- Key Considerations
■ Views can be created at multiple levels:
▪ Account Balances
▪ Journal Lines

43. The Account Analysis and Drilldown Form
- Key Considerations
■ View at Journal Line Level
▪ Can display multiple Subledger details

44. The Account Analysis and Drilldown Form
- Key Considerations
■ Accounting Periods
▪ Accounting Periods are “hard coded” into the View
▪ Can setup Views with period ranges
▪ Periods can be modified at any time

45. The Account Analysis and Drilldown Form
- Key Considerations
■ Security
▪ MO: Operating Unit Profile Option is used for Drilldown
▪ MO: Security Profile Option is used to restrict data
▪ Data Access Sets and Security Rules are observed

46. The Account Analysis and Drilldown Form
- Summary
■ Web based form with similar parameters with Account Inquiry
form
■ Ability to filter out Accounts with no activity
■ Cannot use wildcards on account searches, but Views support
account ranges with non-existent CCIDs
■ Views can be created at multiple levels
■ Results can be personalized to display additional columns
■ Views can be setup by Sysadmin and shared with all users
■ Security framework is observed for display of results.

47. The Account Analysis and Drilldown Form
- Questions
Questions???

48. Please complete the session
evaluation
We appreciate your feedback and insight
You may complete the session evaluation either
on paper or online via the mobile app