The document discusses the different administrative units and technical services departments found in libraries. It describes 6 types of administrative units: 1) national libraries, 2) academic libraries, 3) public libraries, 4) school libraries, 5) special libraries, and 6) technical services departments. Technical services departments are responsible for acquiring, organizing, and preparing library materials for access and include units like acquisitions, cataloging, preservation, and information technology. The document also outlines some common positions in libraries, such as directors, managers, librarians, catalogers, and technicians.

1. TOPIC 6
Administrative
Units of
Libraries and
Information
Centers

2. Introduction
The Central Administrative Unit is
responsible for all Library department.
Other responsibilities include public relations
with other Libraries, institutions and bodies.
The Central Library Unit is called upon to play
a vital role in the effort to preserve and
promote the intellectual heritage.

3. NATIONAL LIBRARY
libraries which, irrespective of their title, are responsible for acquiring
and conserving copies of all significant publications published in the
country and functioning as a `deposit' library, either by law or under
other arrangements.
They will also normally perform some of the following functions:
produce a national bibliography; hold and keep up to date a large and representative
collection of foreign literature including books about the country; act as a national
bibliographical information center; compile union catalogues; publish the retrospective
national bibliography.
Libraries which may be called `national' but whose functions do not
correspond to the above definition should not be placed in the `national
libraries' category.

4. • Libraries of institutions of higher education: those
primarily serving students and lecturer in universities and
other institutions of education at the third level.
2. Academic libraries
• As non-specialized libraries of a learned character which are
neither libraries of institutions of higher education nor national
libraries, though they may fulfil the functions of a national library
for a specified geographical area.
3. Public libraries

5. those attached to all types of schools below the level of
education at the third level and serving primarily the pupils
and teachers of such schools, even- though they may also be
open to the general public.
Separate collections for the use of several classes in the
same school should be regarded as a single library,
which should be counted as an administrative unit and as
a service point.
4. School libraries

6. those maintained by an association, government service,
parliament, research institution (excluding university
institutes), learned society, professional association, museum,
business firm, industrial enterprise, chamber of commerce, etc.
or other organized group,
the greater part of their collections being in a specific field or
subject, e.g. natural sciences, social sciences, agriculture,
chemistry, medicine, economics, engineering, law, history
5. Special libraries

7. TECHNICAL
SERVICES

8. Technical Services Administration
The term “technical services” is also referred to “technical processing”,
“processing”, “preparations” or even an organizationally-separate “acquisition”
or “ordering” and “cataloging” is now commonly used in libraries.
Technical services acquire and organise material. Each section treats in aspects
of processing the material – eg acquisition, cataloguing, collection maintenance.
A more modern definition identifies technical services with the functions of
acquisition, cataloging, processing, inventory, circulation operations that provide
the acquisition, organization and preparation of materials. (Lynch & Eckard,
1981)
In large libraries, there are often also sections which deal with particulars
formats – e.g. serial.

9. FUNCTION OF
TECHNICAL
SERVICES:
Ordering and
receiving materials
for the library’s
collection or
collections;
Organizing,
cataloging, and
classifying these
materials
Organizing,
preparing and
maintaining all
necessary catalogs,
records, and files
for the collection or
collections

10. Other functions may also include:-
Binding or
preparation for
binding of
materials
The mending or
repairing of
materials
The inventorying
of the collection
or collections

11. Purpose of Technical Services Department
To improve efficiency by grouping similar functions together
Technical services functions can be seen in the repetitive (routined)
procedures that are basically production and materials oriented.
Most of these activities follow one after another, and thus it is dependent on
the completion of the first activity before the beginning of the next
The final product will be a collection of materials arranged on the shelves and
made accessible through a card catalog or OPAC

12. Advantages of technicaL dept:
Grouping similar functions into a technical services department has
improved efficiency:-
By providing increased coordination/control of work/combination or interaction
between unit
Allowing greater staff flexibility/ workers who are able to take on more
responsibilities, do different tasks, and do more at work/Step outside their job
description
Allowing for the assimilation/absorp of larger amounts of materials
(Dougherty, Wadsworth & Axman, 1867)

13. Elements Good Manager Of Technical Services Department.
"The successful operation of a technical services unit is dependent on the
application of sound management principles and philosophy“.
similar characteristics of a good library administrator
specialized knowledge and experience with acquisitions, cataloging
and/or automation
capable of planning, organizing, communicating, and coordinating
activities within the division
coordinate the technical services functions with the activities of the
rest of the library in the planning, budgeting, and policy formulation

14. Background
of each unit
in libraries

15. Preservation
• This unit is responsible for preparing new library materials (monographs,
serials and periodical issues) for commercial binding and inspecting
bound volumes returned from the commercial binders.

16. Acquisitions / Collection Development
The Acquisitions Department is responsible for acquiring materials which
have been selected for addition to the library collection in all format types,:
books, periodicals, serials, music scores, sound recordings, videos, films,
manuscripts, microforms, computer files, and electronic resources.

17. Cataloging
The Cataloging Department is responsible for the creation and
maintenance of records in the library
catalog, and for the organization of the collections. These records
provide a means of locating information in all formats, including books,
periodicals, serials, videos, maps, films, sound recordings, manuscripts,
music scores, microforms, computer files, and electronic resources.

18. Information Technology
• The Information Technology, located in the
Computer Lab, accommodates the
information technology needs of students by
providing specialized software and hardware.
• The available resources include consultation
and training, a software loan program,
scanning and Braille services, and technical
support.

19. Circulation
• The Circulation Department allows
library users to remove materials
from the building by charging the
materials to the user’s account.
• In addition to checking out
materials, users may pay fines, place
holds on books, pick up and return
Interlibrary Loan materials, and
check out study rooms.

20. Interlibrary Loan
• Interlibrary loan is a service through which books
or journal articles not owned by the libraries may
be obtained from other libraries or commercial
document suppliers.
• This service is available at no cost to the
members, the department mediates the purchase
of materials.

21. Reference Services
• The Libraries provide in person, telephone and email assistance
from service centers located at the Reference Desk.
• Librarians that assist, advise, and instruct users in accessing all
forms of recorded knowledge. The assistance, advice, and
instruction include both direct and indirect service to patrons.

22. Children's library services
Activities for children include exhibitions, promotions of books and other media dealing
with the rights of the child, workshops, reading and literacy sessions/programmes and other
leisure time activities.
Free and varied activities in children's libraries require modern approaches, such as small-
group activities, work in pairs, role-playing, guided fantasies, discussions, team and co-
operative work, etc
groups, include: • babies/toddlers • pre-school children • elementary/primary school
children (age 5-10) • “older” children (age 11 - 14) • young people with reading, learning
and developmental difficulties • parents and other adults working with books / media and
children • families
To provide children with open access to adequate resources and media, and in addition
provide cultural and recreational programmes, oriented towards reading and literacy.

23. Job Position In Library

24. Library Directors
the main leadership role in the library.
Typical duties include preparing and overseeing the budget, developing
employment and service policies, strategic planning, public and governmental
relations, reporting to the governing board or official, ensuring compliance with
laws, fundraising, hiring, motivating and firing staff, and more.
Directors' duties and compensation can vary greatly depending on the size of the
library.

25. Library Manager
such as department heads, branch managers, and assistant/deputy/associate
directors, and are typically middle managers responsible for the operation of
departments or other functional areas such as "all library branches.
As managers they may be responsible for work schedules, employee evaluations,
training, and managing budgets. Branch managers, in particular, can have
additional director-like responsibilities, such as overseeing the condition of the
facility or involvement in local neighborhood groups and projects.
Provides technical advice and resolves problems, acting as a primary liaison
between the contractor and staff. Must have a MLS, MSIS or equivalent degree
and a minimum of 5 years progressive management responsibility.

26. Librarians/Lead Cataloger
Will supervise library-related operations and procedures such as
cataloging, indexing, metadata cataloging and abstracting.
become specialists in a specific subject area

27. Metadata Librarians
Organizes access to information resources using traditional and merging
metadata schema.
Tracks developments in metadata standards and recommends and designs
appropriate metadata schema taxonomies to facilitate access to electronic
resources and other collections.

28. Educational Technology Librarian
Advance the library's role in integrating technology and library resources into the
college curriculum
Assume leadership in all activities related to the improvement of student information
management skills and the assessment of learning outcomes
Provide training for faculty and librarians in the integration of online information
tools, resources, and strategies into course management software
Assume a major role in identifying and implementing emerging technologies and best
practices which enhance the role and visibility of the Information Commons on
campus
Provide reference services, including some nights and weekends

29. Library Technician
Will perform on various library tasks to include interlibrary loan and document
delivery, serials check-in, processing and claiming, preparing library materials for
shelves and collection maintenance support.
Library Assistants or Technicians generally perform clerical duties.