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Collection Development and
Organization
Collections are developed by Librarians and library
staff by buying or otherwise acquiring materials over
a period, based on assessment of the information
needs of the library's users. In addition to ongoing
materials acquisition, library collection development
includes:
• the creation of policies to guide material selection
• replacement of worn or lost materials
• removal (weeding) of materials no longer needed
in the collection
• planning for new collections or collection areas
Collection development Policies
• A policy statement is a kind of framework and set of
parameters within which staff and users work.
• In addition to describing current collections, it forces
the staff involved to (re)consider the aims and
objectives of the organization, both long and short
term, and the priorities to be attached to different
activities.
• It assists with budgeting, serves as communication
channel within a library and between the library and
outside constituents.
Selection
• The primary function of a written collection
development policy is to provide guidance to
staff when selecting and deselecting (printed
and electronic) resources for the local
collection.
• The document serves as a guideline for each
stage of materials handling.
• It might cover the selection, acquisition,
processing, housing, weeding
Planning
• A policy document provides a sound foundation for
future planning, thereby assisting in determining
priorities, especially when financial resources are
limited.
• This provides a basis for the fair allocation of
resources, and helps to protect library funds by
explaining the rationale behind acquisitions bids.
• Having a formal publication to refer to ensures
continuity and avoids confusion.
• Compilation of a formal document is beneficial in
itself, in that it involves acquiring knowledge of
existing collection strengths, and obliges staff to
reflect on the library's goals.
Public relations
• Formal policy statements can be useful in
making the case for the library when dealing
with both its users, administrators and funding
bodies.
• They support the stated objectives of the
organization, demonstrating accountability and
commitment to agreed goals.
• Ideally, the compilation of the document
requires the active participation of both users
and administrators, thereby improving
communication between the library and its
clientele.
The wider context
• As individual libraries are increasingly unable
to provide all their services by themselves, they
are banding together into cooperatives,
alliances and consortia.
• For these ventures to work, there must be
mutual knowledge and agreement on which
library is collecting what.
• A written collection development policy
therefore often serves as a basis for wider
cooperation and resource sharing, whether in a
locality, region, country, or even internationally.
Standard for selection
• Popular interest
• Contemporary significance or
permanent value
• Currency of information
• Accuracy
• Readability or ability to
sustain interest
• Treatment of subject to age of
intended audience
• Reputation of author,
publisher, producer or
illustrator
• Creative, literary or technical
quality
• Critical assessments in a
variety of journals
• Format and ease of use
• Circulation as monitored
through the automated
system
• Cost and availability
• Relationship to existing
materials in collection
• Relationship to materials in
other area libraries

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Collection Development and Organization

  • 2. Collections are developed by Librarians and library staff by buying or otherwise acquiring materials over a period, based on assessment of the information needs of the library's users. In addition to ongoing materials acquisition, library collection development includes: • the creation of policies to guide material selection • replacement of worn or lost materials • removal (weeding) of materials no longer needed in the collection • planning for new collections or collection areas
  • 4. • A policy statement is a kind of framework and set of parameters within which staff and users work. • In addition to describing current collections, it forces the staff involved to (re)consider the aims and objectives of the organization, both long and short term, and the priorities to be attached to different activities. • It assists with budgeting, serves as communication channel within a library and between the library and outside constituents.
  • 6. • The primary function of a written collection development policy is to provide guidance to staff when selecting and deselecting (printed and electronic) resources for the local collection. • The document serves as a guideline for each stage of materials handling. • It might cover the selection, acquisition, processing, housing, weeding
  • 8. • A policy document provides a sound foundation for future planning, thereby assisting in determining priorities, especially when financial resources are limited. • This provides a basis for the fair allocation of resources, and helps to protect library funds by explaining the rationale behind acquisitions bids. • Having a formal publication to refer to ensures continuity and avoids confusion. • Compilation of a formal document is beneficial in itself, in that it involves acquiring knowledge of existing collection strengths, and obliges staff to reflect on the library's goals.
  • 10. • Formal policy statements can be useful in making the case for the library when dealing with both its users, administrators and funding bodies. • They support the stated objectives of the organization, demonstrating accountability and commitment to agreed goals. • Ideally, the compilation of the document requires the active participation of both users and administrators, thereby improving communication between the library and its clientele.
  • 12. • As individual libraries are increasingly unable to provide all their services by themselves, they are banding together into cooperatives, alliances and consortia. • For these ventures to work, there must be mutual knowledge and agreement on which library is collecting what. • A written collection development policy therefore often serves as a basis for wider cooperation and resource sharing, whether in a locality, region, country, or even internationally.
  • 14. • Popular interest • Contemporary significance or permanent value • Currency of information • Accuracy • Readability or ability to sustain interest • Treatment of subject to age of intended audience • Reputation of author, publisher, producer or illustrator • Creative, literary or technical quality • Critical assessments in a variety of journals • Format and ease of use • Circulation as monitored through the automated system • Cost and availability • Relationship to existing materials in collection • Relationship to materials in other area libraries