The document provides tips for clear business writing, including using simple, lucid words; avoiding ambiguous, figurative language; choosing words carefully; using effective sentence construction and paragraph design; and crafting an effective message. It recommends using familiar, concrete words and active verbs to make writing more impactful, as well as words that aid a conversational style. Proper sentence construction and paragraph design are also emphasized.
Best Practices for Effective Written CorrespondenceThe Integral Worm
This presentation discusses best practices for composing effective written correspondence. Topics discussed I this presentation are as follows: preparing correspondence; choosing technical level; level of technical expertise; elements of style; standard parts of a letter; structure of business letters, letter patterns--space pattern, changing perspective pattern; explanations, analyses, evaluations, personal disclosures, adjustments, causal pattern, proportional pattern; writing effective memos, language for correspondence, you attitude --reader awareness; memo format and parts; memo structure, memo--succeeding paragraphs, memo—conclusion, memo--good news/bad news; and effective email messages.
Best Practices for Effective Written CorrespondenceThe Integral Worm
This presentation discusses best practices for composing effective written correspondence. Topics discussed I this presentation are as follows: preparing correspondence; choosing technical level; level of technical expertise; elements of style; standard parts of a letter; structure of business letters, letter patterns--space pattern, changing perspective pattern; explanations, analyses, evaluations, personal disclosures, adjustments, causal pattern, proportional pattern; writing effective memos, language for correspondence, you attitude --reader awareness; memo format and parts; memo structure, memo--succeeding paragraphs, memo—conclusion, memo--good news/bad news; and effective email messages.
Employee's Initiative * Enterprises Role in the present Work Environment.Debashish Brahma
It's abut the conducive environment in an organisation. The Employees productivity increases by leaps and bound.They become more dynamic and productive.
adaptation and the selection of words
,
need for adaptation
,
how to adapt to multiple readers
,
prefer the short
,
use technical language and acronyms with caution
,
familiar word to the long
,
unfamiliar word.
,
unfamiliar word
,
select words with right strength and vigor
,
prefer the active to the passive.
,
avoid words that lower women’s status
Ten Characteristics in Effective written CommunicationWaseem Abbas
The slides are all about Education.............................................................................................................................................................................
Employee's Initiative * Enterprises Role in the present Work Environment.Debashish Brahma
It's abut the conducive environment in an organisation. The Employees productivity increases by leaps and bound.They become more dynamic and productive.
adaptation and the selection of words
,
need for adaptation
,
how to adapt to multiple readers
,
prefer the short
,
use technical language and acronyms with caution
,
familiar word to the long
,
unfamiliar word.
,
unfamiliar word
,
select words with right strength and vigor
,
prefer the active to the passive.
,
avoid words that lower women’s status
Ten Characteristics in Effective written CommunicationWaseem Abbas
The slides are all about Education.............................................................................................................................................................................
3. USE FAMILIAR WORDS-The golden rule is to
keep in mind the convenience & mental make
up of the receiver. Simple known words have
better impact.
Try Endeavour
Findout Ascertain
End Terminate
Show Demonstrate
Use Utilize
4. USE CONCRETE WORDS-Words should
create sharp pictures in our minds. Avoid
abstract words which have wide meanings.
Significant rise 150% increase
Majority 65% by Sunday
Administration Administrative
Substantial gain officer
Foresee
appreciation
Avoid opinion words
like high , low, most,
least
5. Use single short words -Avoid using many
more words than required.Short words generally
communicate better.
Herewith enclosed Enclosed is..
please find
I deem it advisable I suggest..
This is to inform you .. Direct beginning..
6. Use strong words & active verbs-They
make immidiate impact &communication
becomes forceful
Successful Business Tycoon
Man Boom
Business prosperity Slump
Business Decline The management
Your efforts are appreciates your
appreciated. efforts.
7. USE WORDS THAT AID
CONVERSATIONAL STYLE OF
WRITING
Writing with the you-attitude produces
goodwill & influences favourably.
Positive words are usually best carriers
of the message.
Courtesy in framing messages, never
let out anger as it spoils goodwill.
8. SENTENCE CONSTRUCTION
Keep sentence short & its content limited. (do
not overload)
Avoid surplus words &common phrases-in the
neighbourhood (about),on the occasion of
(on), just some time ago (recently),inspite of
the fact(even though)
Avoid unnecessary repetition with thought of
emphasis.
Maintain sentence unity & coherence.
ADHERE TO THE RULES OF GRAMMAR!!
9. Eliminate cluttering phrases.
At whatever time we receive a special order it is
immediately sent to the production planning department.
Whenever we receive a special order, we send it to the
production planning department.
Contrary to our expectations, the new law will allow the
company to reduce its income taxes.
Unexpectedly, the new law will let the company reduce its
income taxes.
In some instances, we sell directly to the retailer.
Sometimes we sell directly to the retailer.
10. Cut surplus words.
You are hereby instructed to send all daily reports directly
to this office as promptly as possible.
Send all reports to this office promptly.
Your attention is directed to paragraph 3, which
summarizes the findings of this study.
Paragraph 3 summarizes the findings of this study.
Enclosed herewith are general instructions which are sent
to you for your guidance and information.
The enclosed general instructions are for your guidance
and information.
11. PARAGRAPH DESIGNING
Aiming at unity keep the paragraph
short
Make effective use of topic sentence
Make the paragraph move forward.
12. EXERCISE— 1
SHORTEN THE PHRASES
Are of the opinion
As a consequence of
A large number of
Arrived at the conclusion
At an early date
At the present time
It as come to my attention
13. EXERCISE—2
Rewrite the paragraph
The main building was inspected on October 1. Mr. George
Wills inspected the building. Mr.Wills is a vice president of
the company. He found that the building has 6,500 square
feet of floor space. He also found that it has 2,400 square
feet of storage space. The new store must have a minimum
of 6,000 square feet of floor space. It must have 2,000
square feet of storage space. Thus, the main building
exceeds the space requirements for the new store.
Therefore, Mr. Wills concluded that the main building is
adequate for the company’s needs.
14. EXERCISE—3
Lack of Unity in a Paragraph
At the university I studied all the basic accounting courses as
well as specialized courses in taxation and computer security. I
also took specialized coursework in the behavioral areas, with
emphasis on human relations. Realizing the value of human
relations in business, I also actively participated in
organizations such as Sigma Nu (social fraternity), Delta Sigma
Pi (professional fraternity), and University Sing. I selected my
elective coursework to round out my general business
education. Among my electives were courses in investments,
business report writing, and business ethics. A glance at my
resume will show you the additional courses that round out my
training.