How the new Timebox Planning Tool V2 with SAFe support makes sticky notes, tape and wool cord strings redundant

1. Page 1 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
How the new Timebox Planning Tool V2
with SAFe support makes sticky notes,
tape and wool cord strings redundant
Markus Giacomuzzi – ScrumMaster / SAFe Program Consultant (SPC4)

2. in the beginning
there were
Page 2 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
there were
lots of Stories …

3. … we used tape and wool cord strings …
Page 3 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems

4. however,
Page 4 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
I think that …

5. … teams deserve a more
sophisticated tool in order
Page 5 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
sophisticated tool in order
to visualize dependencies

6. How the new Timebox Planning Tool V2
with SAFe support makes sticky notes,
tape and wool cord strings redundant
Markus Giacomuzzi – ScrumMaster / SAFe Program Consultant (SPC4)

7. You‘ll love this new Timebox Planning Tool
because you will learn how it supports you in …
… visualizing dependencies between
Stories and Features
Page 7 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
… showing the team’s resource needs
transparently
… planning and tracking the SAFe
Program Increment (PI)

8. structure
Timebox
Planning Tool
Introduction
Demo
14
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Agile Teams
in Systems
Engineering
SAFe
1
23
4

9. Page 9 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
at the end

10. Page 10 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
Timebox Planning
Tool Introduction

11. ScrumMaster-Tetris
Page 11 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems

12. ScrumMaster-Tetris
Story
Story
Story
Story
Story
Story
Story
Story
Story
Story
Story
Story
Story
Story
Story
[story points]
Velocity
to… „Timebox Planning“ view
Page 12 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
Backlog Sprint 1 Sprint 2 Sprint 3 Sprint 4 Sprint IP
Story
Story
Story
Story
Story
Story
Story
Story
StoryStory
Story
Story
Story
Story
Story
Story
Story
Story
Story
Story
Story

13. clone a Story
copies all fields and the parent-link
Release Backlog View
- a big Story shall be split up
into two smaller ones
- a Story will be continued in
the next Sprint
[story points]
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14. drag & drop
[story points]
Team Backlog View
Drag & Drop is very useful in
the Planning Meeting
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15. powerful SEARCH
Page 15 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems

16. the Timebox Planning View IS NOT a Gantt Chart …
Page 16 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems

17. … but a ranked Backlog visualized in two dimensions
HIGH
ranked
Stories
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LOW
ranked
Stories

18. rolling lookahead planning (by Mike Cohn)
Quote:
multiple teams benefit from
incorporating a rolling lookahead plan
into their release planning process.
A rolling lookahead plan simply
Page 18 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
looks forward a small number of
iterations (typically only two or three)
and allows teams to coordinate work
by sharing information about what
each will be working on in the near
future.

19. Page 19 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
Agile Teams in
Systems Engineering

20. an example for Systems Engineering
the topology of a Fire Safety System
Page 20 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems

21. Agile Teams contribute to a System Feature
System
Feature
System
Test
Page 21 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
Java Configuration Tool incl. JUnit Test
C++ Firmware incl. Unit Test
Java Application SW
incl. JUnit Test
Hardware +
Mechanics

22. The Project defines Increments …
Agile Teams run in concurrent Sprints
Feature A
Project Increments
Sprints
Agile Teams Story
Project Green Feature C Feature DFeature B
Page 22 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
time
Agile Teams
Team FW
Team SW
Team HW 1 2 3 54
Story
Story
1 2 3 54 1
1 2 3 54 1 2 3 54 1
1 2 3 54 1 2 3 54 1
Team Tool
Story
1 2 3 54 1 2 3 54 1

23. double-click a Story à show siblings
highlights all Stories from the same Feature
Release Backlog View
- highlights all Stories from
the same System Feature
- used for Scrum-of-Scrum
planning
- color corresponds with the
Feature[story points]
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Scrum Team

24. crosshatching marks Stories
which don‘t meet deadline of the Increment
[story
points]
Release Backlog View
a Story is crosshatched if it
does not meet the deadline
given by the System Feature
(end of Sprint is compared to
end of Increment)
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25. crosshatching marks Feature
if >= 1 Story doesn‘t meet deadline of the Increment
[story
points]
Release Backlog View
System Feature is
crosshatched if one or more
Stories do not meet the
deadline given by the System
Feature (end of Sprint is
Page 25 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
compared with end of
Increment)

26. Page 26 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
SAFe

27. SAFe ?
Page 27 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems

28. the Timebox Planning Tool
supports this area
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29. Scaled Agile Framework
concurrent or sequential delivery of Stories
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30. Scaled Agile Framework
Apply the Widget for the Roadmap
Roadmap
Features & Enablers
Page 30 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems

31. Roadmap example from SAFe
Page 31 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
Features

32. ART Green PROGRAM Roadmap
Timebox Planning Widget
Program Increments PI1 … 3
Backlog and the next 3 PIs
Page 32 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems

33. ART Green PROGRAM Roadmap
typical use case – drag & drop Features to PIs
Page 33 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems

34. Scaled Agile Framework
Apply the Widget for planning the Program Increment (PI)
Page 34 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
PI Release View PROGRAM
Features & Enablers

35. ART Green Program Increment (PI)
Timebox Planning Widget
Program Increments PI1
red dashed box
à no children
planning mismatch
à cross-hatching
Complexity in Story
Points shown if children
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Points shown if children
available
(adding up)

36. ART Green Program Increment (PI)
typical use case – create child Story for Feature
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37. Scaled Agile Framework
Apply the Widget for TEAM PI Planning (visualizing all Teams)
Page 37 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
PI Release View
all TEAMs (Stories)

38. ART Green TEAM PI Planning (visualizing all Teams)
Timebox Planning Widget
Backlog and Sprints of
Program Increment PI1
horizontally
Story Points vertically
Color for Teams
Cross-hatching for
misplanned Stories
Page 38 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
misplanned Stories
Highlighting for Siblings

39. ART Green TEAM PI Planning (visualizing all Teams)
typical use case – double click to highlight Siblings
Backlog and Sprints of
Program Increment PI1
horizontally
Story Points vertically
Color for Teams
Cross-hatching for
misplanned Stories
Page 39 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
misplanned Stories
Highlighting for Siblings

40. Scaled Agile Framework
Apply the Widget for TEAM PI Planning (visualizing one Team)
Page 40 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
PI Release View
one TEAM (Stories)

41. ART Green TEAM PI Planning (visualizing one Team)
Timebox Planning Widget
Backlog and Sprints of
Program Increment PI1
horizontally
Story Points vertically
Color for Team
Cross-hatching for
misplanned Stories
Velocity
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misplanned Stories
Team‘s Velocity for
Resource Management

42. Page 42 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems

43. what‘s next ?
Page 43 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
what‘s next ?

44. Timebox Planning Widget for RTC is free
and ready for download
https://timeboxplanning.wordpress.com/
Page 44 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems

45. Timebox Planning Tool
with SAFe-Support is …
Page 45 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
easy
real to
playingas
alter-
native
tape
Tetris
and
as a
wool
cord
strings
and

46. Page 46 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
questions ?

47. Markus Giacomuzzi
SAFe Program Consultant (SPC) / ScrumMaster
and Team Leader
Siemens Schweiz AG
Building Technologies Division
International Headquarters
Control Products & Systems
Page 47 Siemens Schweiz AG, Building Technologies Division, International Headquarters, Control Products & Systems
Control Products & Systems
Gubelstrasse 22
6300 Zug, Switzerland
E-mail:
markus.giacomuzzi@siemens.com