PowerPoint Presentation Content Slides Include: • Definition/s of time management and technology • Learning objectives of this presentation • Goal-setting software (8 points) and 6 points on planning • Doing your research (8 points) and 4 points on contact management software • Daily projecting and recording (6 points) • Trying a PIM (6 points) and 4 points on keeping track of your password • 4 points on thinking like a computer (4 points) and 4 points on work time • Evaluation (3 points), 3 points on going wireless and 3 technology overlaps • Finding exactly what you need 76 points) and 3 points on lacking a laptop • Logical passwords (3 points) and 3 points on learning from your computer • Voice recognition software (4 points) and 3 points on recording repetitive tasks • Power management (3 points) and 3 points on guarding your wireless access • In-between time (6 points) and 4 points on cleaning computers • Automating whenever possible (5 points) and 8 points on managing paperwork • Working toward a paperless office (4 points) • Factoring time into your plans (5 points) • Document management systems (3 points) and 3 points on designing a master plan • Updating your rolodex (3 points) and 5 points on telephone management • Storing phone numbers (3 points) and 3 points on sending a text message • Cell phone typing (3 points) and 4 points on backing up your phone book • Keeping an updated website (3 points) and 4 points on communication • Utilizing email (3 points) and 3 points on integration • Backing up your computer (3 points) and 3 points on organizing your inbox • 3 points on podcasts (3 points) and 3 points on keeping communication • Social networks and forums (4 points) • Sharing and collaborating online (3 points) • Procrastination (4 points) and 3 points on changing email habits • Avoiding instant messenger (3 points) and 3 points on regulating your browsing • Managing crisis (5 points) and 4 points on always backing up your work • Checking all machinery (3 points) and 7 points on striking preemptively • Self-discipline (4 points) and 3 points on time-management software • Uncluttering your life (3 points) and 4 home tips • Actions steps (16 points).

1. TIME MANAGEMENT
WITH TECHNOLOGY
readysetpresent.com

2. 2
Program Objectives
( 1 of 2 )
Time Management With Technology
readysetpresent.com
Understand the rules of time
management.
Learn to set goals and
follow through.
Create and maintain a successful
to-do list and schedule.
Gain tips and personal habits that
maximize your productivity.

3. 3
Program Objectives
( 2 of 2 )
Time Management With Technology
readysetpresent.com
Learn about technology that assists
in time management.
Learn about simple internet and computer
shortcuts that will save you time.
Find out how saving time at work
gives you more free time at home.

4. 7
Setting Goals
(1 of 2)
Time Management With Technology
readysetpresent.com
What do you actually want to use your time for?
If you want to be happy and satisfied with your use
of time, learn first to choose your goals
thoughtfully and precisely.
Exactly what ends do you want to attain with
the time you have

5. 10
Goal - Setting
Software (1 of 3)
Time Management With Technology
readysetpresent.com
Goal- setting software
can offer the motivation
and structure you need.
There are many available options,
from those that deal with life goals
in general, to those more focused
on goals in a professional setting.

6. 20
Planning
(2 of 3)
Time Management With Technology
readysetpresent.com
Most people
generally do not like
to plan things out.
They think it is
tedious, unrewarding
work.
Realize, too, that
by failing to plan,
you are planning
to fail.

7. Operating at a lower stress level
in a more organized fashion will
increase productivity.
24
Divide & Conquer
(2 of 2)
Time Management With Technology
readysetpresent.com

8. 27
For Those “Technology Timid”
(1 of 3)
Time Management With Technology
readysetpresent.com
Utilize an Excel
spreadsheet to organize
your to-do list and your
thoughts.
With this venue, you can
organize your list in numerous
ways: as a spreadsheet format
lends itself well to hourly
scheduling—try color-coding time
slots based on the specific
activity.

9. Transfer your hard copy to-do
lists to an electronic format
whether saved on your hard
drive, PDA, or a device solely
for electronic lists.
This type of list will allow you the
flexibility you need to remain loyal
to and focused on the tasks at
hand.
32
Erase the Eraser
(1 of 3)
Time Management With Technology
readysetpresent.com

10. 49
Track Your Passwords
(2 of 3)
Time Management With Technology
readysetpresent.com
There is software specially
designed to store
usernames, passwords, and
any other personal
information you like.
You can develop different
profiles for work, home, and
even multiple users, all of
which are encrypted.

11. With your office databases
“synched” or integrated, records
and documents can be:
shared and readily available to
all so that everyone has access
to the most updated information
at all times.
This cuts down on
misunderstandings and
discrepancies by keeping
everyone and everything on
the same page.
51
Synchronize
Time Management With Technology
readysetpresent.com

12. Create templates for the
various labels you frequently
use, then make only a few
adjustments each time you
need one.
74
Invest in Labeling Software
Time Management With Technology
readysetpresent.com

13. 75
Lack a Laptop?
Time Management With Technology
readysetpresent.com
Document cameras
provide you with the
opportunity for
portable data
without a portable
computer.
Save the data from your
camera on to this
device, and then plug it
into any data projector.
This works well for
those who
frequently teach
courses or give
presentations.

14. 76
Take Your Desktop With You
Time Management With Technology
readysetpresent.com
For a reasonably priced
subscription, you can
actually access the
computer sitting at your
desk from a million miles
away, from any computer.
Press print, for example, and
the document will be waiting
for you or your secretary in the
tray of your office printer.

15. It often occurs before or after an event, a
meeting, a lunch date, on a flight, or after a
project.
Whether you need this time to: take a break, to
attend to personal matters, or to handle a sudden
crisis is your judgment call.
However, remember to always use this time
to its fullest.
104
In-Between Time
(2 of 2)
Time Management With Technology
readysetpresent.com

16. A “Best Practice”
If you’re going to do
something more than
3 times, find a way
for your computer to
do it.
During a rare span of
free time, search for
ways to simplify
tasks you perform.
Set automatic email
filters or daily
alarms.
108
Automate Whenever Possible
(1 of 2)
Time Management With Technology
readysetpresent.com

17. 109
Automate Whenever Possible
(2 of 2)
Time Management With Technology
readysetpresent.com
Purchase programs that can be
specifically customized to
automate your computer habits,
such as: Opening certain websites
and windows as soon as you start-
up.
Let your computer relieve
you of performing the same
menial, time-draining tasks
day
after day.

18. These high-tech fax
machines send
documents digitally
rather than in hard
copy.
The receiver will
not have to scan
the faxed hard
copies onto a
database.
The sender won’t have
to oversee the fax,
watching for paper jams
and checking to see that
the fax does indeed go
through.
146
Fax Over IP
(1 of 2)
Time Management With Technology
readysetpresent.com

19. Keeping hard copies of every
business card you may ever
want or need can become
difficult and cumbersome.
Rolodexes overflow and
cards are destroyed or
lost as a result.
148
Update Your Rolodex
(1 of 3)
Time Management With Technology
readysetpresent.com

20. Send a text message to
Google requesting
information about any
business for which you
require information:
Such as an address or
phone number.
Simply text the name of the
business, its city, and its state to
the letters G-O-O-G-L-E. You
will receive a reply within a few
minutes.
163
Access Internet via Text
Time Management With Technology
readysetpresent.com

21. Sure you can access your
caller ID instantly by looking at
your cell phone screen:
But what if you could be
alerted to the caller’s identity
the moment your phone
begins
to ring.
Choose your favorite songs and
tones, and assign a specific ring
to your most common callers.
164
Personalize Ring Tones
Time Management With Technology
readysetpresent.com

22. Alarms are more than a
means of dragging you
out of bed in the
morning.
Most cell phones
have features
which allow you to
set alarm
reminders.
They may be time
specific: Such as having
one go off 15 minutes
prior to an important
meeting.
165
Set an Alarm
(1 of 2)
Time Management With Technology
readysetpresent.com

23. 250
GPS
Time Management With Technology
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Try splurging for a car
with a global
positioning system
(GPS).
No one has the time
to spend driving
around lost.
Or just use your
phone as navigator.

24. Just register for online
banking and you will be able
to view your complete
account history no matter
where you are.
You can also conduct:
withdrawals, money
transfers,
and payments.
254
Covert to Digital Banking
(2 of 2)
Time Management With Technology
readysetpresent.com

25. Simplify the process of
painstakingly keeping
up with that checkbook.
These programs
can:
Print checks.
Prepare itemized
lists.
Allow you to look up
past transactions.
You can even set
reminders for paying
bills and other
budget-related tasks
on your to-do list.
255
Use Budgeting Software
Time Management With Technology
readysetpresent.com

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