The Essential Workshop Guide
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You have attended workshops, you have seen them masterfully commanded by other people, and you really want to get a handle on doing this workshop thing yourself. This workshop is the workshop that will help you create and facilitate a workshop of your very own, in whatever workshop fashion you decide upon. We will help you identify the path unlocking the workshop achievement in whatever platform you choose. You will learn how to plan your agenda, structure your workshop, and identify the tools that are needed to help you along the way. Preparation is only a small portion of The Workshop Workshop; you will also gain from the wisdom of the CrankyTalk Workshops to help you feel more comfortable with your material–and yourself–in front of a group of people who are relying upon you to be their guide. There will be activities where you will experience the true nature of “trial by fire” or “getting your feet wet” (whichever metaphor you prefer). That is correct: You will be leading your very own workshop within The Workshop Workshop, and presenting your findings and results back to the rest of the workshop attendees. Bring your most comfortable pair of shoes, your favorite writing utensil, and all the gumption you can muster.
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The Essential Workshop Guide
- 1. The Workshop Workshop Brad Nunnally - @bnunnally Russ Unger - @russu | 18F | 18F
- 2. Introductions • Name • Title & Where You Work • The First Concert You Attended
- 3. Today’s Agenda • Introduction • Agendas • Role of the Facilitator • Activities • Why Workshops? • Types of Workshops • Planning & Preparation • Workshop Environments • Practicing • People & Personalities • Post-Workshop • Additional Resources
- 4. Agendas Define Workshop Structure
- 5. Every Workshop Deserves an Agenda "I've often found, though, that deserving and happening don't always necessarily go together." -Tasslehoff Burrfoot
- 7. Agenda 101 • High level Activities • Topics To Be Covered • Time Table • Break Times • Communicate Purpose • Introduce Yourself • Define Outcomes • Additional Background • Additional Roles
- 8. Example
- 9. Example
- 12. Facilitators Do These Things: • Define the Teams • Define the Goal(s) • Define the Task(s) • Keep the Task on Track • Keep the Task on Time • Provide Guidance • Provide Focus • Avoid Contributing Unless Required; Guides Through Group • Provides a Framework • Follows Agenda
- 13. Asking “Why?”
- 14. What’s in a “Why?” It’s probably the most under-used question in all of business
- 17. No More Words
- 18. Do Do Do! • Establish Q&A Rules Upfront • Know Your Topic • Repeat the Question • Incentivize • Be Aware of the Time • Continue the Conversation Later Do Not Not Not! • Fear Not Knowing an Answer • Relinquish Control • Answer Everything RIGHT NOW • Fight, Argue, Battle, Rage • Feel Forced to Do Q&A • Fear Owning a Mistake
- 19. This Is How We Do It
- 20. Project Overview
- 22. Your Agenda
- 23. Your Turn! 1: Understand Users
- 24. Your Turn! 1: Understand Users 2: Refine Requirements
- 25. Your Turn! 1: Understand Users 2: Refine Requirements 3: Define High-Level Content
- 26. Your Turn! 1: Understand Users 2: Refine Requirements 3: Define High-Level Content 4: Page Exploration
- 27. Why Workshops?
- 29. -Russ Unger “We are all event planners now.”
- 30. Sound Familiar? Let’s whiteboard this out... I’ll schedule a quick brainstorm... We’ll plan a working session... Can we sketch out some ideas together?
- 34. Exploratory
- 35. Decision-Making
- 36. Team-Based Activities Teams can be as small or as large as necessary
- 38. Be Prepared
- 39. Orchestration is Key • What, When, Where, Etc. Prepare the workshop-specific details • Follow-Up Collecting & distributing outcomes • Structure & Timing Planning the Activity / Activities • Organize the Attendees Getting the right people, place, time
- 40. -Russ Unger “We are all event planners now.”
- 41. - Russ Unger - Scott Berkun How to Prepare • UX-Type methods; rapid prototyping • Rough outline & slides; practice • Iterate at challenge areas • Repeat until no changes needed - Christina Wodtke • Get your content out quickly • Fix the things that are vague • Remove needless content • Tighten up; get the story right • Get ideas out without a filter • Assess; add where necessary • Cut without mercy • Repeat. Repeat. Repeat.
- 42. Elements of a Workshop • People • Timeline • Agenda • Environment • Materials • Supplies • Presentation (if needed) • Goals • Outcomes • Samples
- 44. MVW Minimum Viable Workshop WORDS WORDSwords WORDS WORDSwords WORDS WORDSwords WORDS WORDSwords WORDS WORDSwords WORDSWORDSwords WORDS WORDSwords WORDS WORDSwords WORDS WORDSwords WORDS WORDSwordsWORDS WORDSwords WORDS WORDSwords WORDS WORDS words WORDS WORDSwords WORDS WORDSwords WORDSWORDSwords WORDS WORDSwords WORDS WORDSwords WORDS
- 45. Know Your Stuff. The Stuff That is YOURS.
- 46. Your Stuff • Computer, Software, Files, Etc. • Cables & Connections • Remote Control • A/V • Supplies • The Internet • Reference Materials • Food & Snacks
- 47. Know Their Stuff. The Stuff That Is NOT YOURS.
- 48. Their Stuff • The Room • Their Computer?! • Audio Quality • Video / Projector & Settings • Microphones • The Internet • No Internet?!
- 49. No Tools. No Problem. - Nathan Shedroff “Know your [content] and be prepared to tell it no matter what happens with the technology.”
- 50. Practicing
- 51. Preparing is • UX-Type methods; rapid prototyping • Rough outline & slides; practice • Iterate at challenge areas • Repeat until no changes needed - Scott Berkun - Christina Wodtke • Get your content out quickly • Fix the things that are vague • Remove needless content • Tighten up; get the story right • Get ideas out without a filter • Assess; add where necessary • Cut without mercy • Repeat. Repeat. Repeat.- Russ Unger Practicing
- 52. Practicing Secrets Note CardsResearch Notes/Outline PracticeSlides Practice Practice PracticePr Practice
- 53. -Russ Unger “The only wrong way to practice is to not practice.”
- 55. Patterns of Personalities Every person is unique, but we share a lot of similar attributes
- 57. Position of Arms Closed Arms Protective of “Core” Closed Off Resistant or Challenging Open Arms Showing Trust Accepting or Welcoming
- 58. The Cowboy Sizing Someone Up Aggressive Stance Could be Good or Bad
- 59. Laid Back Showing Off Confidence Ready To Act/Move On Ready For Their Turn
- 60. Edge of Seat Excited and Passionate Wants The Floor Ready to Contribute
- 62. Learning Control There is no spoon. Nope. No spoon. None. See ya later, spoon.
- 63. Post-Workshop
- 64. Measuring Success How’d You Do?
- 65. -Adam Polansky “The most successful companies in history and entire communities of practice emerged from a single, astute, shared observation.”
- 68. So What? How does this all relate to the larger picture? Workshops should make these very clear: • What do we accomplish? • What do we gain/save? • Why did we spend this time together?- Dr. Arthur P. Doederlein
- 69. Thank You! Brad Nunnally - @bnunnally Russ Unger - @russu | 18F | 18F