Avaali helps organizations significantly improve productivity and meet regulatory requirements by ensuring full visibility into both data and content related elements of a business process.
Designing the source to-pay process of the futureGareth Stone
The shift towards innovation and value creation for procurement functions requires procurement leaders to reimagine how work gets done across the source-to-pay value stream. In a post-COVID-19 world, procurement leaders will need to transform the procurement function and source-to-pay processes to become strategic enablers who improve competitive advantage.
Emerging technologies such as RPA and AI mean that over 50% of the source-to-pay process could be automated. Combined with other improvement levers such as process simplification, standardisation and outsourcing, a significant amount of time can be saved to free buyers to work on strategic category management, managing supplier relationships and managing spend.
Accounts payables with SharePoint and NintexActSolution
Paper invoices and manual processing continues to hamper many organizations accounts payable operations, keeping supplier’s in the dark and failing to give finance the visibility they need to actively manage the company’s cash position. With some automation around vendor payment information and 3 way matching let us help you drive savings through discount capture, penalty avoidance and lower labor costs while improving the speed at which your team can access payables related information.
RoboBuyer: Procurement and Demand Management RPAMahendra Chauhan
Manage Procurement or Purchasing and Demand Robotically with RoboBuyer. This is using Artificial Intelligence, Machine Learning and RPA to manage end to end process robotically
RPA - Business Continuity & Automation Success StoriesTangentia
In this slide, we have talked about our 4P delivery model that is People, Projects, Platforms & Partners. Also, we have explained how we can automate manual processes effectively using RPA and Digital Workforce.
Tangentia's automation success stories will give you an idea of how we can effectively automate your business processes and the good impact it will have on your business.
Get in touch with us - https://www.tangentia.com/contact-us/
Robotic Process Automation in Supply Chain ManagementCygnet Infotech
Want to know how RPA can automate the supply chain process - save resources, time and cost? Here is how RPA can transform your Supply Chain Management process.
Designing the source to-pay process of the futureGareth Stone
The shift towards innovation and value creation for procurement functions requires procurement leaders to reimagine how work gets done across the source-to-pay value stream. In a post-COVID-19 world, procurement leaders will need to transform the procurement function and source-to-pay processes to become strategic enablers who improve competitive advantage.
Emerging technologies such as RPA and AI mean that over 50% of the source-to-pay process could be automated. Combined with other improvement levers such as process simplification, standardisation and outsourcing, a significant amount of time can be saved to free buyers to work on strategic category management, managing supplier relationships and managing spend.
Accounts payables with SharePoint and NintexActSolution
Paper invoices and manual processing continues to hamper many organizations accounts payable operations, keeping supplier’s in the dark and failing to give finance the visibility they need to actively manage the company’s cash position. With some automation around vendor payment information and 3 way matching let us help you drive savings through discount capture, penalty avoidance and lower labor costs while improving the speed at which your team can access payables related information.
RoboBuyer: Procurement and Demand Management RPAMahendra Chauhan
Manage Procurement or Purchasing and Demand Robotically with RoboBuyer. This is using Artificial Intelligence, Machine Learning and RPA to manage end to end process robotically
RPA - Business Continuity & Automation Success StoriesTangentia
In this slide, we have talked about our 4P delivery model that is People, Projects, Platforms & Partners. Also, we have explained how we can automate manual processes effectively using RPA and Digital Workforce.
Tangentia's automation success stories will give you an idea of how we can effectively automate your business processes and the good impact it will have on your business.
Get in touch with us - https://www.tangentia.com/contact-us/
Robotic Process Automation in Supply Chain ManagementCygnet Infotech
Want to know how RPA can automate the supply chain process - save resources, time and cost? Here is how RPA can transform your Supply Chain Management process.
A Guide to Robotic Process Automation & Cognitive TechnologiesAccelirate Inc.
Accelirate Inc. is the largest Pure Play RPA and AI Services Company in the United States. We have written a Guide to RPA and Cognitive Technologies for both newcomers to the industry and those interested in learning more about RPA and learning about some of their business use cases.
8 Real World Use Cases for Robotic Process Automation (RPA) in Financeoostherema
8 Real World Use Cases for Robotic Process Automation (RPA) in Finance
https://www.cigen.com.au
Given the large amount of low complexity and high volume manual processes involved in finance (e.g., producing financial statements, card activation, account opening), CiGen RPA discusses how robotic process automation might serve the industry well.
robotic process automation
Game Changer: Why RPA and Cognitive Document Automation Should Be Your Next D...Kofax
From claims automation to customer onboarding and financial services, RPA and cognitive document automation pair up to extend robotic processes to intelligently automate document processing.
AiRo Digital Labs - RPA Use Case - Finance & AccountingAiRo Digital Labs
AiRo Digital Labs is an award winning boutique RPA shop. This use case showcases our RPA and Intelligent Automation implementation for Finance and Accounting functions for a Life Sciences Client based in the US.
How RPA improves financial KPIs - DocProcessDocProcess
DocProcess is a cloud finance and accounting automation solution based on Robotic Process Automation and eInvoicing. Designed for enterprises, SSCs and BPOs. Our solution, DocXchange helps companies automate their Accounts Payable and Accounts Receivable operations with robots in the cloud (RaaS).
For a successful RPA implementation, it is highly important that a strategy is designed to ensure key performance metrics are defined and the ROI can be analyzed.
Understanding the technology, its impact and limitations are essential in convincing C-suite executives to onboard a new technology.
RPA assists in increasing process accuracy, improves workforce output efficiency, helps achieving service commitments. It provides enhanced customer experience and decreases the time to market for launching new services and products.
Effort reduction through automation and the reduction of cost per transaction will be a key factor in designing a RPA solution. RPA will enable humans to focus on tasks which they are better at, and relieve them from performing repetitive and mundane tasks boosting the employee morale and improving their productivity.
Presented at RPA Summit in Bengaluru on May 11th, 2018.
http://rpaconferences.in/
Driving efficiency with invoice processing in complex business environments
Here’s your chance to learn how AP automation provides so much more than just automating one single process. This session will walk through some of the other tangible benefits AP automation provides around process excellence in complex business environments. Hear how automation delivers a foundation to support and deliver results against wider strategic objectives in your organization despite a complicated process and systems landscape. Learn how automation can then be applied and is relevant for the Procurement landscape even in complex business environments.
AiRo Digital Labs - RPA Use Case - Member EnrollmentAiRo Digital Labs
AiRo Digital Labs is an award-winning boutique RPA shop. This use case showcases our RPA and Intelligent Automation implementation for Member Enrollment for a Healthcare Payer Client based in the US.
Evolution of IT, AI, and Automation in Intellectual Property IndustrySagacious IP
AI and Machine Learning are revolutionizing IP practices all over the world. But have you wondered how these emerging technologies will impact the IP workforce? What are the new opportunities that lie ahead through digital transformation? Tune in to our IT for IP webinar and discover answers to these core questions and more.
For more information, visit: https://sagaciousresearch.com/blog/evolution-it-ai-automation-intellectual-property-2/
Digital World Class Performance of O2C Shared Services | Order To Cash (O2C) ...Emagia
Digital World Class Performance of O2C Shared Services | Order To Cash (O2C) Automation
https://www.emagia.com/resources/ebooks/digital-world-class-performance-of-o2c-shared-services/
AP 101: How to Automate Your AP Processes and Improve ROIHelpSystems
Tired of time-consuming AP processes? View the slideshow to learn how to automate them with a document management system!
Watch the on-demand webinar on HelpSystems.com:
http://www.helpsystems.com/rjs/events/recorded-webinars/ap-101-how-automate-your-ap
The Order to Cash Manager is a visually oriented tool designed to manage sales documents from order entry through billing. The tool is capable of displaying the entire order to cash status of both open and completed sales document items on a single screen using multiple windows. The extensive use of icons and colors provides easy identification of key attributes of sales, delivery and billing items. The OTC Manager is a feature filled, online tool that can replace most custom and many standard SAP order related reports.
Optimizing Accounts Payable - Whitepaper by BancTec - BPO Services ProviderJone Smith
BancTec is a leading bpo services provider which provides fully hosted invoice processing and AP Automation services including mailroom processing, scan and capture and receipt of electronic invoices.
Optimizing Accounts Payable Automation Solution - Whitepaper by BancTec - BPO...Jone Smith
BancTec is a leading bpo services provider which provides fully hosted invoice processing and AP Automation solutions including mailroom processing, scan and capture and receipt of electronic invoices.
A Guide to Robotic Process Automation & Cognitive TechnologiesAccelirate Inc.
Accelirate Inc. is the largest Pure Play RPA and AI Services Company in the United States. We have written a Guide to RPA and Cognitive Technologies for both newcomers to the industry and those interested in learning more about RPA and learning about some of their business use cases.
8 Real World Use Cases for Robotic Process Automation (RPA) in Financeoostherema
8 Real World Use Cases for Robotic Process Automation (RPA) in Finance
https://www.cigen.com.au
Given the large amount of low complexity and high volume manual processes involved in finance (e.g., producing financial statements, card activation, account opening), CiGen RPA discusses how robotic process automation might serve the industry well.
robotic process automation
Game Changer: Why RPA and Cognitive Document Automation Should Be Your Next D...Kofax
From claims automation to customer onboarding and financial services, RPA and cognitive document automation pair up to extend robotic processes to intelligently automate document processing.
AiRo Digital Labs - RPA Use Case - Finance & AccountingAiRo Digital Labs
AiRo Digital Labs is an award winning boutique RPA shop. This use case showcases our RPA and Intelligent Automation implementation for Finance and Accounting functions for a Life Sciences Client based in the US.
How RPA improves financial KPIs - DocProcessDocProcess
DocProcess is a cloud finance and accounting automation solution based on Robotic Process Automation and eInvoicing. Designed for enterprises, SSCs and BPOs. Our solution, DocXchange helps companies automate their Accounts Payable and Accounts Receivable operations with robots in the cloud (RaaS).
For a successful RPA implementation, it is highly important that a strategy is designed to ensure key performance metrics are defined and the ROI can be analyzed.
Understanding the technology, its impact and limitations are essential in convincing C-suite executives to onboard a new technology.
RPA assists in increasing process accuracy, improves workforce output efficiency, helps achieving service commitments. It provides enhanced customer experience and decreases the time to market for launching new services and products.
Effort reduction through automation and the reduction of cost per transaction will be a key factor in designing a RPA solution. RPA will enable humans to focus on tasks which they are better at, and relieve them from performing repetitive and mundane tasks boosting the employee morale and improving their productivity.
Presented at RPA Summit in Bengaluru on May 11th, 2018.
http://rpaconferences.in/
Driving efficiency with invoice processing in complex business environments
Here’s your chance to learn how AP automation provides so much more than just automating one single process. This session will walk through some of the other tangible benefits AP automation provides around process excellence in complex business environments. Hear how automation delivers a foundation to support and deliver results against wider strategic objectives in your organization despite a complicated process and systems landscape. Learn how automation can then be applied and is relevant for the Procurement landscape even in complex business environments.
AiRo Digital Labs - RPA Use Case - Member EnrollmentAiRo Digital Labs
AiRo Digital Labs is an award-winning boutique RPA shop. This use case showcases our RPA and Intelligent Automation implementation for Member Enrollment for a Healthcare Payer Client based in the US.
Evolution of IT, AI, and Automation in Intellectual Property IndustrySagacious IP
AI and Machine Learning are revolutionizing IP practices all over the world. But have you wondered how these emerging technologies will impact the IP workforce? What are the new opportunities that lie ahead through digital transformation? Tune in to our IT for IP webinar and discover answers to these core questions and more.
For more information, visit: https://sagaciousresearch.com/blog/evolution-it-ai-automation-intellectual-property-2/
Digital World Class Performance of O2C Shared Services | Order To Cash (O2C) ...Emagia
Digital World Class Performance of O2C Shared Services | Order To Cash (O2C) Automation
https://www.emagia.com/resources/ebooks/digital-world-class-performance-of-o2c-shared-services/
AP 101: How to Automate Your AP Processes and Improve ROIHelpSystems
Tired of time-consuming AP processes? View the slideshow to learn how to automate them with a document management system!
Watch the on-demand webinar on HelpSystems.com:
http://www.helpsystems.com/rjs/events/recorded-webinars/ap-101-how-automate-your-ap
The Order to Cash Manager is a visually oriented tool designed to manage sales documents from order entry through billing. The tool is capable of displaying the entire order to cash status of both open and completed sales document items on a single screen using multiple windows. The extensive use of icons and colors provides easy identification of key attributes of sales, delivery and billing items. The OTC Manager is a feature filled, online tool that can replace most custom and many standard SAP order related reports.
Optimizing Accounts Payable - Whitepaper by BancTec - BPO Services ProviderJone Smith
BancTec is a leading bpo services provider which provides fully hosted invoice processing and AP Automation services including mailroom processing, scan and capture and receipt of electronic invoices.
Optimizing Accounts Payable Automation Solution - Whitepaper by BancTec - BPO...Jone Smith
BancTec is a leading bpo services provider which provides fully hosted invoice processing and AP Automation solutions including mailroom processing, scan and capture and receipt of electronic invoices.
Watch the recording of this session and learn how to structure a winning AP automation strategy from beginning to end. We will show demos of Intelligent Data Capture and RPA in action for invoice processing.
leewayhertz.com-Automated invoice processing Leveraging AI for Accounts Payab...KristiLBurns
AI unlocks even greater possibilities. AI streamlines invoice processes by automatically routing them for approval based on pre-defined rules, flagging disparities against purchase orders before they impact your bottom line.
John Burns, AP automation specialist, describes how Flatirons' AP Solution uses EMC's Captiva and EMC Documentum to digitize and automate AP workflows.
Accounts Payable Killer Application for SharePointKnowledgeLake
Accounts Payable departments are making great strides in automating their operations by leveraging Microsoft software already available in your organization. According to IOMA, world-class Accounts Payable departments can process upwards of 80,000 invoices per person per year. This efficiency translates into a cost savings of more than $3 per invoice.
RPA consulting in auditing industry can automate routine, guide approaches involved withinside the audit process, giving auditors extra time to pay attention on higher-value duties. Robotic Process Automation service in Auditing can let your numbers be on spot. RPA may, amongst different things, create documents, send emails, replace records, and generate widespread reports.
RPA consulting in auditing enterprise can automate routine, manual techniques involved withinside the audit process, giving auditors greater time to pay attention on higher-value duties. RPA may, amongst different things, create documents, send emails, update records, and generate standard reports.
The various operations and rules-based numbers that form the basis of the audit process can be automated using robotic process automation. Rootfacts RPA service in auditing improves audit compliance, eliminates risk and increases productivity for audit organizations with a seamless, faster and more efficient process. Our team of experts will help you with all RPA-related uncertainties in the audit.
Robotic Process Automation Service in Auditing industry is becoming increasingly common in audit to streamline and optimize straightforward, repetitive tasks involved in audit process. With this RPA process organizations see the quality improvements, increased speed and efficiency, better accuracy, growing value and reduce costs. We Rootfacts provides RPA service in auditing which improve audit compliance, eliminate risks, and increase the productivity of audit firms by using an error-free, quicker, and more efficient procedure.
AI for Accounts Payable (AP) automation employs machine learning and computer vision to streamline invoice processing, enhance accuracy, reduce manual intervention, and expedite payment cycles, revolutionizing financial operations for businesses.
DelaPay - Automate Account Payable Process. End to end.
DelaPay helps to save time by automating all the manual work that Account Payable specialists have to do. From invoice processing to predefining payments and payment initiation without leaving DelaPay.
What DelaPay does better?
Higher productivity of AP specialist - do work of many; invoice processing, predefining payments & payment initiation from one place
Faster invoice processing time - up to 770 invoices per hour
PSD2 payment initiation - make payments without leaving DelaPay Hub
Machine Learning - we’re becoming better with every invoice and predefined payment
SmartERP Webinar
Did you know that approximately 55% of work activities can be automated using Robotic Process Automation (RPA) technology? Automating business processes in Finance is now considered a business imperative. RPA enables organizations to power people and automates business operations by leveraging this game-changing technology.
RPA has become one of the most popular choices for improving operational efficiency with tactical automation. 59% of Finance & Accounting leaders believe RPA will make their business more competitive over the next two years.
In this webinar, you will learn how to:
How to utilize RPA to transform your organization
Fix broken manual processes
Integrate RPA with your Finance applications
Easily scale large and often changing logic systems
Perform a vast array of key essential tasks; quickly and precisely
Use RPA with AI, to augment tasks that need human intelligence
Benefits:
Increase productivity across your organization
Enables cost reduction for your organization
Improve your accuracy and increase efficiency
Enhances your customer’s experience
Vendor invoice mangement for sap overviewTodd Burns
Increase ROI and save money
Your most significant potential for savings is
in the reduction of AP invoice cycle times
and the elimination of late fees, which
results in greater vendor discounts. Significant
reduction in cost per transaction (CPT),
improved cash management through AP
liability reporting capabilities, and virtually
eliminated data entry labor costs through
data capture using OCR and rapid data
entry all combine to ensure significant
savings across your AP department.
The Future of Invoice Data Extraction Technology Docketryai
In today's rapidly evolving digital landscape, the efficiency and accuracy of data extraction play a pivotal role in business operations. Invoice data extraction technology has come a long way, and it's essential for businesses to stay updated with the latest trends. In this blogger post, we'll delve into the future of invoice data extraction technology, its benefits, and how it can revolutionize your business.
Benefits of AI Driven Financial Process AutomationAvaali Solutions
Automate and streamline your financial close processes including accounts reconciliation, journal entries, transaction matching and inter-company reconciliations
Avaali is a consulting and professional services organisation focused on supporting upper-mid to large enterprises to create and execute their digital road map
Driving Enterprise Performance by Structuring the UnstructuredAvaali Solutions
A digital business process first starts by reinventing the process to make it agile, with minimal stakeholder involvement and cutting down the cycle time to process.
Avaali works with global medical device manufacturers, managed care providers, and accountable care organizations to enable wireless monitoring. These applications will not only improve the access to care while increasing the quality of care but also reduce the cost of care.
Social CRM complements existing Customer Relationship Management methodologies, practices and tool. It can crawl through the social web to aggregate unbiased product sentiments and feedback from a multitude of such social channels
Avaali provides advisory services as well as implementation services to help organizations adopt a Social CRM strategy and the associated technologies.
Avaali has a comprehensive offering in Enterprise Mobility including Advisory Services, Mobile Application Development, Platform, Security, M2M and Device Management
Avaali enables enterprises engage better with their internal and external stakeholders by enabling them to manage and leverage the power of information across its lifecycle
OpenText DocuLink for SAP Solutions extends SAP system with a process oriented and ‘application –spanning’ view of all business documents and data. Here, the key focus is on the term- application spanning.
Enabling sap output management post data archivingAvaali Solutions
Avaali is a specialist in the area of Enterprise Information Management. Our consultants come with significant global experience implementing projects for the worlds largest corporations.
DAM enables organizations to maximize returns from their digital assets.It reduces time to respond to customer inquiries by quickly finding the right product brochures, diagrams, marketing videos, how-to’s etc
Customer Experience Management (CEM) is a set of practices and tools to strategically manage experience throughout the customer lifecycle across all channels and touch points.
Avaali provides DAM that increases the value of your brand,maximizes returns from your marketing investments and if implemented correctly can be a long term, valuable asset for any enterprise
Digital Transformation and IT Strategy Toolkit and TemplatesAurelien Domont, MBA
This Digital Transformation and IT Strategy Toolkit was created by ex-McKinsey, Deloitte and BCG Management Consultants, after more than 5,000 hours of work. It is considered the world's best & most comprehensive Digital Transformation and IT Strategy Toolkit. It includes all the Frameworks, Best Practices & Templates required to successfully undertake the Digital Transformation of your organization and define a robust IT Strategy.
Editable Toolkit to help you reuse our content: 700 Powerpoint slides | 35 Excel sheets | 84 minutes of Video training
This PowerPoint presentation is only a small preview of our Toolkits. For more details, visit www.domontconsulting.com
Building Your Employer Brand with Social MediaLuanWise
Presented at The Global HR Summit, 6th June 2024
In this keynote, Luan Wise will provide invaluable insights to elevate your employer brand on social media platforms including LinkedIn, Facebook, Instagram, X (formerly Twitter) and TikTok. You'll learn how compelling content can authentically showcase your company culture, values, and employee experiences to support your talent acquisition and retention objectives. Additionally, you'll understand the power of employee advocacy to amplify reach and engagement – helping to position your organization as an employer of choice in today's competitive talent landscape.
VAT Registration Outlined In UAE: Benefits and Requirementsuae taxgpt
Vat Registration is a legal obligation for businesses meeting the threshold requirement, helping companies avoid fines and ramifications. Contact now!
https://viralsocialtrends.com/vat-registration-outlined-in-uae/
Putting the SPARK into Virtual Training.pptxCynthia Clay
This 60-minute webinar, sponsored by Adobe, was delivered for the Training Mag Network. It explored the five elements of SPARK: Storytelling, Purpose, Action, Relationships, and Kudos. Knowing how to tell a well-structured story is key to building long-term memory. Stating a clear purpose that doesn't take away from the discovery learning process is critical. Ensuring that people move from theory to practical application is imperative. Creating strong social learning is the key to commitment and engagement. Validating and affirming participants' comments is the way to create a positive learning environment.
In the Adani-Hindenburg case, what is SEBI investigating.pptxAdani case
Adani SEBI investigation revealed that the latter had sought information from five foreign jurisdictions concerning the holdings of the firm’s foreign portfolio investors (FPIs) in relation to the alleged violations of the MPS Regulations. Nevertheless, the economic interest of the twelve FPIs based in tax haven jurisdictions still needs to be determined. The Adani Group firms classed these FPIs as public shareholders. According to Hindenburg, FPIs were used to get around regulatory standards.
LA HUG - Video Testimonials with Chynna Morgan - June 2024Lital Barkan
Have you ever heard that user-generated content or video testimonials can take your brand to the next level? We will explore how you can effectively use video testimonials to leverage and boost your sales, content strategy, and increase your CRM data.🤯
We will dig deeper into:
1. How to capture video testimonials that convert from your audience 🎥
2. How to leverage your testimonials to boost your sales 💲
3. How you can capture more CRM data to understand your audience better through video testimonials. 📊
Recruiting in the Digital Age: A Social Media MasterclassLuanWise
In this masterclass, presented at the Global HR Summit on 5th June 2024, Luan Wise explored the essential features of social media platforms that support talent acquisition, including LinkedIn, Facebook, Instagram, X (formerly Twitter) and TikTok.
Understanding User Needs and Satisfying ThemAggregage
https://www.productmanagementtoday.com/frs/26903918/understanding-user-needs-and-satisfying-them
We know we want to create products which our customers find to be valuable. Whether we label it as customer-centric or product-led depends on how long we've been doing product management. There are three challenges we face when doing this. The obvious challenge is figuring out what our users need; the non-obvious challenges are in creating a shared understanding of those needs and in sensing if what we're doing is meeting those needs.
In this webinar, we won't focus on the research methods for discovering user-needs. We will focus on synthesis of the needs we discover, communication and alignment tools, and how we operationalize addressing those needs.
Industry expert Scott Sehlhorst will:
• Introduce a taxonomy for user goals with real world examples
• Present the Onion Diagram, a tool for contextualizing task-level goals
• Illustrate how customer journey maps capture activity-level and task-level goals
• Demonstrate the best approach to selection and prioritization of user-goals to address
• Highlight the crucial benchmarks, observable changes, in ensuring fulfillment of customer needs
1. OCR AND AP OPTIMIZATION
Process Consultants all over the world are emphasising on the importance of transforming the AP
department into a strategic business unit via superior technology enablement for Vendor Invoice
Management. While many business processes have become automated, accounts payable (AP)
processes remain largely paper-based and cumbersome. A recent study conducted by Gartner and
Aberdeen Group reveals that 75% to 80% of invoices received today are still paper-based and needs
to be processed manually. Clearly, paper is here to stay- at least for a while! The question then that
needs to be addressed is-what is the best way to streamline these manual process to increase
efficiency and enable resource optimizations?
The world of AP is riddled with the latest terminologies such as automation, workflows, process
improvements, Content management, Character Recognition and such. Optical Character
Recognition is often considered by many process experts as the crux of a successful Invoice
Management automation strategy.
What is OCR?
OCR stands for Optical Character Recognition which helps an AP department to convert different
types of documents, such as scanned paper documents, PDF files or images into editable and
searchable digital data. For. E.g. A vendor may send an invoice in a paper format. This invoice can be
scanned upfront, captured by an OCR engine which can extract out relevant invoice data such as
invoice number, PO reference number, Date, amount, quantity etc.; data from both header and line
item level. The data captured can then be validated for correctness and discrepancies and
subsequently converted into Electronic Invoices which can then be posted into existing ERP system
such as SAP. While not technically e-invoicing, OCR does eliminate the need for an employee to key
in most of the invoice information manually. Studies shows that using a scan and capture center can
help an AP department rely less on paper-based cumbersome processes and therefore become less
prone to pitfalls associated with handling mass quantities of paperwork.
Key Benefits of OCR and Invoice Management:
Read and extract characters automatically from the scanned forms and documents,
unlocking the content for subsequent electronic processing
Tangible benefits – reduces manual data entry errors, increases processing time, reduces
invoice processing cost over time.
Validation and Discrepancy check such as recognition of duplicate invoices by OCR.
Traceability of historic invoices and payments through electronic archiving.
Intangible benefits - better supplier relationships and supplier credit terms.
Do more with less resources thereby utilizing resources for more strategic tasks.
OCR vendor selection - Few key considerations:
Some key features to consider while selecting an OCR software includes
Full-Text recognition
Learning capabilities- Adaptive + Rule based learning is always optimal
Line item recognition
Allows multiple clients
Legal details recognition
Handwriting recognition
Vendor Bank accounts recognition
2. Integration into various ERP applications such as SAP for:
o Data validation
o Duplicate Checks
o Exception identification and routing
o Invoice Approval workflows
o Handling One Time Vendors
o Auto-posting of invoices
Pricing per invoice instead of per page
Setting the right Expectation:
First time OCR customers often show unbridled enthusiasm and have high expectations from the
technology. However, it is important to remember that while OCR and the associated technology is
indeed a ‘magical’ solution, expecting a 100% success rate for all incoming invoices is not realistic.
Initially, OCR can only recognize standard invoices without specific adaption to customer
environment. However, overtime, the adaptive and rule based learning capability of OCR can enable
it to recognize and capture customer specific key data accurately with less manual validation – thus
standardising non-standard invoices over time.
An organization must remember that technology enablement is never a ‘be-all’ solution. For
achieving high automation rate the OCR customers and their vendors must collaborate to put in
place a set of OCR best practices.
Vendors are recommended to use the same invoice template every time
As a good practice, set all logos and images to between 240 and 300 ppi
Label Critical information such as Invoice Number, Date, vendor name etc.
Identify the document by having a document header
Avoid full or partial handwritten invoices
Use white paper and avoid using transparent paper with rear side information
Avoid ticks and stamps on printed areas
Avaali helps organizations significantly improve productivity and meet regulatory requirements by
ensuring full visibility into both data and content related elements of a business process. Our
consultants are experts in streamlining various processes such as AP. While many of them are ready
to embrace OCR and its integration with solutions such as OpenText VIM, we have helped them
understand that while OCR and Invoice Management cannot provide 100% automation for
everyone, they can significantly reduce the time, labour cost and inefficiencies associated with
manual paper-driven processes.