Automated invoice processing using a solution like KnowledgeLake for SharePoint can reduce costs for accounts payable departments. By digitizing invoices and extracting key data, companies can process invoices faster and with fewer errors, saving an average of $6-12 per invoice. This can amount to over $70,000 in annual savings for a company processing 1,000 invoices per month. Automating invoice processing also improves accuracy, enables early payment discounts, and reduces paper handling and storage costs.
It’s no secret that Accounts Payable is one of the main areas of opportunity for automation and optimization within a finance department.
In this video recap of the webinar held on 2/26/ 2019; Auxis’ RPA Consulting Director Eduardo Diquez together with The CFO Leadership Council, UiPath & Ephesoft discussed a perspective on what it really takes to optimize the end-to-end AP function, its key benefits, key technology solutions in the market, and more.
What was covered:
- What does Modern Finance really mean?
- Digitization as a Key Element of the Modern Finance Organization
- Most Common Tools you should be implementing as part of your Digital Finance journey
- What’s driving RPA’s growth?
- Implementation Strategies & Alternatives
- How Outsourcing can help finance executives self-fund their Digital Finance Strategy and drive faster outcomes
Document Management Software: Making a Difference Across DepartmentsMES Hybrid
Organizations use document management software to enhance work processes across functional departments. Accounts Receivable, Accounts Payable, Customer Service and Human Resource departments can see vast improvements without increasing staffing or budget resources. With document management, you benefit from a wide range of efficiencies involving productivity, cost, collaboration, compliance and more. For more information about Document Management Software, visit http://www.mesltd.ca.
It’s no secret that Accounts Payable is one of the main areas of opportunity for automation and optimization within a finance department.
In this video recap of the webinar held on 2/26/ 2019; Auxis’ RPA Consulting Director Eduardo Diquez together with The CFO Leadership Council, UiPath & Ephesoft discussed a perspective on what it really takes to optimize the end-to-end AP function, its key benefits, key technology solutions in the market, and more.
What was covered:
- What does Modern Finance really mean?
- Digitization as a Key Element of the Modern Finance Organization
- Most Common Tools you should be implementing as part of your Digital Finance journey
- What’s driving RPA’s growth?
- Implementation Strategies & Alternatives
- How Outsourcing can help finance executives self-fund their Digital Finance Strategy and drive faster outcomes
Document Management Software: Making a Difference Across DepartmentsMES Hybrid
Organizations use document management software to enhance work processes across functional departments. Accounts Receivable, Accounts Payable, Customer Service and Human Resource departments can see vast improvements without increasing staffing or budget resources. With document management, you benefit from a wide range of efficiencies involving productivity, cost, collaboration, compliance and more. For more information about Document Management Software, visit http://www.mesltd.ca.
Are your clients asking you about the costs and benefits of cloud based accounting and financial management systems? Are they asking you about the risks of cloud computing? Are you curious to know why there is so much buzz about the cloud?
As a trusted advisor, it is your responsibility to be informed about available (and exceptional) accounting and financial management software options. So, have you informed your client-base about the power of the cloud? Have you shared the rewards and possible risks of cloud computing? What, exactly, do they need to know to make the best financial decision for their organizations? This webcast will provide you with the nuts and bolts of cloud computing so you will be better able to answer your client’s questions.
In this webcast you will learn:
How to evaluate the available cloud options provided by various software vendors.
How cloud accounting complies with Section 404 of Sarbanes-Oxley?
Why cloud computing is relevant to CPAs in public practice?
What are the cost saving opportunities that arise from cloud computing.
IBM Enterprise Content Management Solutions -Making your industry our businessGanesh Rajapur
IBM® Enterprise Content Management (ECM) solutions
help organizations unlock the value of their content and
transform business processes to enhance productivity, reduce
risk, cut costs and increase revenue. Today, organizations
from a wide range of industries use IBM ECM solutions to
facilitate and automate information access, help ensure
regulatory compliance, enable knowledge workers to make
better decisions and increase competitiveness in new and
innovative ways. Organizations also use IBM ECM solutions
to create a single view of their customers, providing better
insight and customer service. The specifics for each industry
may vary, but IBM ECM solutions help organizations of all
sizes make better, smarter decisions
IT Infrastructure & Knowledge Management in CAs OfficeCA. B.C. Chechani
Exploring the need of IT Infrastructure & Knowledge Management in Chartered Accountant Office.
This Presentation was made by CA. B.C.Chechani at Regional IT Conference of WIRC
Robotic process automation-Faststream TechnologiesSudipta Maity
Faststream Technologies has proven track records in delivering RPA projects across industries leveraging the UiPath platform and has a strong UiPath RPA Competency Centre. We strongly believe that the concluded Sales Partnership Agreement with UiPath will further accelerate cooperation between companies in part of delivering complete and end-to-end RPA solutions to our high-performing clients.
UiPath platform consists of UiPath Studio, UiPath Robot, and UiPath Orchestrator. We design, run, and automate the business or operational processes through these tools. We configure these tools so that you monitor, schedule, and control the processes remotely. With UIPath, we empower your organization’s digital transformation, allow more time for your employees to spend on human-centric services, and automate tasks. We automate repetitive, rules-based processes and increase the percentage of tasks performed right the first time.
Kofax Connect: Making the First Mile of Business SmarterKofax
With the explosive growth of mobile devices, today's customers desire rapid response from the companies they do business with from the first moments of engagement. This presentation discusses how you can leverage mobile technology during these initial interactions – the First Mile – to gain competitive advantage, streamline business processes, and improve customer response time.
Your small business clients need year-round bookkeeping services. With Client Accounting Suite Premier (CASP), you can fill that need and earn extra revenue. CASP is a complete, reliable accounting solution — simplifying your work so you can build stronger client relationships.
Alert Framework - Alert your organization to errors, changes, and stalled transactions. This webinar covers the Alerts Framework, which is a PeopleSoft Enterprise Component, enables you to alert your organization to errors, changes, and stalled transactions. It is a tool that is not limited to developers. If you can write a PeopleSoft Query, you can create an Alert. With alerts, you can scan PeopleSoft tables and receive alerts when exceptions are found. These alerts can include a link to the PeopleSoft page where you can review or correct the issue.
Managing Enterprise Content: Solutions that Fit Your Unique NeedsTy Alden Cole
Our framework enables the management of information assets across an organization, and ties in relevant components and technologies. This could be Electronic Document Management, Electronic Records Management, Workflow, Business Process Management, Web Content Management, Collaboration and Digital Asset Management.
RADcube Enterprise Content Management provides the flexibility to access or deliver content over Mobile and Cloud platforms, creating a highly connected and digital workplace. It offers a robust US DoD 5015.2 certified Records Management System to ensure compliance with regulatory requirements around management of records.
How to Streamline Complex, Data-Intensive SAP Materials and Product Data Proc...Precisely
Drive success in 2022 with automation
More than ever, product success is reliant on complex, data-intensive processes to compete in today’s highly dynamic marketplace. Driving this complexity is an increasing reliance on SAP product data and the processes that create, manage, and use materials, customer, and vendor data.
In this on-demand webinar, we will discuss how Winshuttle (now a part of Precisely), the leader in data integrity, can help you:
- Automate manual SAP tasks to deliver quick results for mass data management challenges
- Automate complex, SAP-centric product data processes to help you get products to market faster while achieving higher data quality and better process governance
Webinar: Current Automation Landscape for Healthcare OrganizationsWithumDigital
In this webinar, presenters from Withum and Nintex, give an overview of the current automation landscape in the healthcare industry, share use cases where automation technologies are best applied and how healthcare organizations are transforming the way they operate.
After viewing this webinar recording, you will be able to:
- Apply the knowledge from this session to the Healthcare field to uncover opportunities for Process Automation gains
- Identify real world and customer success stories/use cases where Process Automation can benefit different departments within the Healthcare Industry
- Understand which regulatory compliance requirements (like HIPAA, PII and others) are solved by Process Automation Flows
How codeless enterprise paas installs agility to business itNewton Day Uploads
This White Paper introduces the role of codeless enterprise PaaS software as an enabler to achieving agile IT for businesses seeking a competitive advantage from their IT investments.
anopyHR offers employment life cycle solutions to meet your business needs. With the most comprehensive Human Resource Management System in the mid market today, backed by industry experts and professionals, CanopyHR can help you manage your most important assets - "Your Employees!"
Accounts Payable Killer Application for SharePointKnowledgeLake
Accounts Payable departments are making great strides in automating their operations by leveraging Microsoft software already available in your organization. According to IOMA, world-class Accounts Payable departments can process upwards of 80,000 invoices per person per year. This efficiency translates into a cost savings of more than $3 per invoice.
John Burns, AP automation specialist, describes how Flatirons' AP Solution uses EMC's Captiva and EMC Documentum to digitize and automate AP workflows.
Are your clients asking you about the costs and benefits of cloud based accounting and financial management systems? Are they asking you about the risks of cloud computing? Are you curious to know why there is so much buzz about the cloud?
As a trusted advisor, it is your responsibility to be informed about available (and exceptional) accounting and financial management software options. So, have you informed your client-base about the power of the cloud? Have you shared the rewards and possible risks of cloud computing? What, exactly, do they need to know to make the best financial decision for their organizations? This webcast will provide you with the nuts and bolts of cloud computing so you will be better able to answer your client’s questions.
In this webcast you will learn:
How to evaluate the available cloud options provided by various software vendors.
How cloud accounting complies with Section 404 of Sarbanes-Oxley?
Why cloud computing is relevant to CPAs in public practice?
What are the cost saving opportunities that arise from cloud computing.
IBM Enterprise Content Management Solutions -Making your industry our businessGanesh Rajapur
IBM® Enterprise Content Management (ECM) solutions
help organizations unlock the value of their content and
transform business processes to enhance productivity, reduce
risk, cut costs and increase revenue. Today, organizations
from a wide range of industries use IBM ECM solutions to
facilitate and automate information access, help ensure
regulatory compliance, enable knowledge workers to make
better decisions and increase competitiveness in new and
innovative ways. Organizations also use IBM ECM solutions
to create a single view of their customers, providing better
insight and customer service. The specifics for each industry
may vary, but IBM ECM solutions help organizations of all
sizes make better, smarter decisions
IT Infrastructure & Knowledge Management in CAs OfficeCA. B.C. Chechani
Exploring the need of IT Infrastructure & Knowledge Management in Chartered Accountant Office.
This Presentation was made by CA. B.C.Chechani at Regional IT Conference of WIRC
Robotic process automation-Faststream TechnologiesSudipta Maity
Faststream Technologies has proven track records in delivering RPA projects across industries leveraging the UiPath platform and has a strong UiPath RPA Competency Centre. We strongly believe that the concluded Sales Partnership Agreement with UiPath will further accelerate cooperation between companies in part of delivering complete and end-to-end RPA solutions to our high-performing clients.
UiPath platform consists of UiPath Studio, UiPath Robot, and UiPath Orchestrator. We design, run, and automate the business or operational processes through these tools. We configure these tools so that you monitor, schedule, and control the processes remotely. With UIPath, we empower your organization’s digital transformation, allow more time for your employees to spend on human-centric services, and automate tasks. We automate repetitive, rules-based processes and increase the percentage of tasks performed right the first time.
Kofax Connect: Making the First Mile of Business SmarterKofax
With the explosive growth of mobile devices, today's customers desire rapid response from the companies they do business with from the first moments of engagement. This presentation discusses how you can leverage mobile technology during these initial interactions – the First Mile – to gain competitive advantage, streamline business processes, and improve customer response time.
Your small business clients need year-round bookkeeping services. With Client Accounting Suite Premier (CASP), you can fill that need and earn extra revenue. CASP is a complete, reliable accounting solution — simplifying your work so you can build stronger client relationships.
Alert Framework - Alert your organization to errors, changes, and stalled transactions. This webinar covers the Alerts Framework, which is a PeopleSoft Enterprise Component, enables you to alert your organization to errors, changes, and stalled transactions. It is a tool that is not limited to developers. If you can write a PeopleSoft Query, you can create an Alert. With alerts, you can scan PeopleSoft tables and receive alerts when exceptions are found. These alerts can include a link to the PeopleSoft page where you can review or correct the issue.
Managing Enterprise Content: Solutions that Fit Your Unique NeedsTy Alden Cole
Our framework enables the management of information assets across an organization, and ties in relevant components and technologies. This could be Electronic Document Management, Electronic Records Management, Workflow, Business Process Management, Web Content Management, Collaboration and Digital Asset Management.
RADcube Enterprise Content Management provides the flexibility to access or deliver content over Mobile and Cloud platforms, creating a highly connected and digital workplace. It offers a robust US DoD 5015.2 certified Records Management System to ensure compliance with regulatory requirements around management of records.
How to Streamline Complex, Data-Intensive SAP Materials and Product Data Proc...Precisely
Drive success in 2022 with automation
More than ever, product success is reliant on complex, data-intensive processes to compete in today’s highly dynamic marketplace. Driving this complexity is an increasing reliance on SAP product data and the processes that create, manage, and use materials, customer, and vendor data.
In this on-demand webinar, we will discuss how Winshuttle (now a part of Precisely), the leader in data integrity, can help you:
- Automate manual SAP tasks to deliver quick results for mass data management challenges
- Automate complex, SAP-centric product data processes to help you get products to market faster while achieving higher data quality and better process governance
Webinar: Current Automation Landscape for Healthcare OrganizationsWithumDigital
In this webinar, presenters from Withum and Nintex, give an overview of the current automation landscape in the healthcare industry, share use cases where automation technologies are best applied and how healthcare organizations are transforming the way they operate.
After viewing this webinar recording, you will be able to:
- Apply the knowledge from this session to the Healthcare field to uncover opportunities for Process Automation gains
- Identify real world and customer success stories/use cases where Process Automation can benefit different departments within the Healthcare Industry
- Understand which regulatory compliance requirements (like HIPAA, PII and others) are solved by Process Automation Flows
How codeless enterprise paas installs agility to business itNewton Day Uploads
This White Paper introduces the role of codeless enterprise PaaS software as an enabler to achieving agile IT for businesses seeking a competitive advantage from their IT investments.
anopyHR offers employment life cycle solutions to meet your business needs. With the most comprehensive Human Resource Management System in the mid market today, backed by industry experts and professionals, CanopyHR can help you manage your most important assets - "Your Employees!"
Accounts Payable Killer Application for SharePointKnowledgeLake
Accounts Payable departments are making great strides in automating their operations by leveraging Microsoft software already available in your organization. According to IOMA, world-class Accounts Payable departments can process upwards of 80,000 invoices per person per year. This efficiency translates into a cost savings of more than $3 per invoice.
John Burns, AP automation specialist, describes how Flatirons' AP Solution uses EMC's Captiva and EMC Documentum to digitize and automate AP workflows.
Episode 1 of 8 - presenting an architectural transformation for IT organizations that are interesting in delivering ITaaS to its consumer (user) community. Automation/Provisioning of services via an "Amazon.like" experience is defined.
Hyperautomation and AI/ ML: A Strategy for Digital Transformation SuccessPrecisely
Hyperautomation is more than just a trendy buzzword. A well-executed hyperautomation strategy has a powerful role to play in creating better, more efficient process automation. Ultimately, this helps you accelerate digital transformation and gain the agility, speed, and data integrity you need for success.
Join this session to discover:
· The importance of hyperautomation for rapidly expanding automation across your organization
· How different types of AI will be incorporated into automation solutions in the future
· Why AI can drive efficiencies across your automation solutions
· Why an automation platform is critical to your automation strategy
· The kind of results you could realize from automation today and how AI can improve these processes further
ChristianSteven presentation to the Thinkware Technology Summit in Germany and Switzerland covering the benefits of ChristianSteven products including CRD for report scheduling and distribution.
ChristianSteven Presentation to the Thinkware Technology Summit in Germany and Switzerland covering ChristianSteven products including CRD for Crystal Reports, SQL-RD for SSRS and MARS for Microsoft Access
AP 101: How to Automate Your AP Processes and Improve ROIHelpSystems
Tired of time-consuming AP processes? View the slideshow to learn how to automate them with a document management system!
Watch the on-demand webinar on HelpSystems.com:
http://www.helpsystems.com/rjs/events/recorded-webinars/ap-101-how-automate-your-ap
Automating SAP Processes: Improve Speed and Accuracy without Sacrificing Qual...Precisely
Complex and inter-twined materials, customer and vendor processes that share SAP master data objects can be difficult to manage in the best of times. In today’s business environment, where unexpected disruptions can happen at any moment, it is imperative for companies to adopt technology and automation solutions that enable them to pivot without losing speed, gain agility without sacrificing data quality and improve governance and compliance without increasing business risk.
In this session we will show how SAP automation solutions can help you improve business results across your SAP landscape. Specifically, we will discuss:
• The advantages of a flexible, scalable automation platform for SAP processes
• How companies are using Precisely to automate SAP processes and increase agility
• What to look for in an SAP automation platform
• What to expect in the future for SAP process automation
Getting it Right the First Time: Key Components of a Successful Automation Im...Precisely
Complex, data-intensive SAP processes such as introducing new products or expanding your business to new markets can strain an organization and create bottlenecks that can hamper business growth. Yet, automating these processes can introduce a new set of challenges that often lead to IT bottlenecks and organizational disruptions.
Attend this webinar to understand how to drive better business results by leveraging a flexible, scalable automation platform that works across your entire SAP ERP landscape. Explore the benefits and requirements of implementing an automation platform to streamline complex, data-intensive SAP processes, and:
Prepare your organization and technical infrastructure for automation, including implementation requirements and the upfront need for process analysis and re-engineeringAchieve maximum value from SAP process automation, including KPIs to measure the benefits Discuss the various types of automation solutions available for SAP and review evaluation criteria to help determine which one best meets your organization’s needs
2. Invoice Processing Average cost to process an invoice around, $12 Firms with high level of automation (imaging, EDI or e-invoicing, near paperless processing, etc.) have half the processing costs compared to non-automated firms with a median cost to process an invoice $6 going as low as $3 Therefore if you process just 1000 per month savings could reach over $70000 per year.
3. Benefits of AP Automation Capture - Scanning Increased processing speed Reduced labor – less data entry Reduced paper handling Decreased errors, Higher Accuracy Feeds ERP (Great Plains, SAP, Oracle, Lawson, etc.) systems
4. Benefits of AP Automation Results of electronic paper Faster retrieval time Easy access to invoices (electronic) On-Time payments More early payment discounts Auditable business processes – greater visibility Support compliance No more misplaced/lost invoices Storage costs reduced or eliminated
5. Agenda for Today’s Webinar Challenges facing Accounts Payable departments What to look for in a solution Benefits of automated invoice processing Invoice capture process Sample implementation Why a Information Worker centric solution Invoice capture demonstration Product Overview KnowledgeLake customer case studies
6. Challenges and Key Issues for Accounts Departments Found in majority of organizations In fact any organization involved in buying or selling goods! Need for process automation increases 70% of incoming mail is bills 96% of processing is manual keying of data from paper
7. Things to consider when you review Your Process Identify and document existing processes What errors occur and what improvements can be made Remove paper from the process early on, sooner the better Store off-site if needed Control access - secure storage Have an accurate audit trail - record receipt Track users productivity
8. What to Look for in a Solution Ease of use ‘Out of the box‘ No complex learning period Requires little to no maintenance No supplier-specific set-up or 'tuning' required Same level of performance when invoices change or are added Improve your accounts payable process Automatically prioritize invoices from suppliers with early-payment discounts Route high-value invoices or problem invoices to exception handling - Workflow Delivers maximum cost reduction, don’t pay for more than you need. Take advantage of existing software and hardware investment
9. Benefits of Automated Invoice Processing Review Improved Data Accuracy Automation yields better data accuracy Preventing errors less costly than correcting them Human errors inevitable Difficult to catch, expensive to reverse
10. Reduce Invoice Processing Delays Reduce the time delay between receipt of invoice and posting Leverage early payment discounts Avoid late payment penalties Financial information available real-time Quicker month, quarter and year end close AP staff are knowledge workers, not data entry clerks Separating data entry from accounts payable tasks saves money Accounts payable staff use their expertise in a more productive manner Negotiating discounts Dealing with requests Reduce Paper Handling
14. Data for Extraction Date Purchase Order Number Invoice Number Supplier Details Total Tax Grand total Information is extracted and validated by operators or through database look-ups Matched to ERP system
15. Backend System Integration Best-of-breed solution Open architecture platform - Compatibility with back-end systems
17. “We now receive invoice approvals in hours versus weeks.” “With KnowledgeLake and SharePoint, we got rid of faxing and emailing for approvals [and] we increased processing by 40%!” Larry Bryant AP Supervisor Amdocs Lewie Wake CIO Advantage Sales & Marketing “The document capture solution from KnowledgeLake and Microsoft SharePoint has allowed Build-A-Bear associates to scan business critical documents from stores around the country and share them in SharePoint.” Dave Finnegan Chief Information Bear Build-A-Bear Workshop, Inc. Client Testimonials
19. ECM Information Input Sources Information Worker (IW) Capture Ad hoc input: scanning, electronic files Desktop driven content Production Capture (paper to image) Converting paper and working with digital images Centralized and remote capture High volume Scan and index done by dedicated staff
20. Information Worker (IW) ECM Who are Information Workers Senior management, middle management, staff, clerks from all departments Busy people who don’t want new responsibilities unless the investment will make their job easier Produce and Handle High Value Content $$$
21. Information Worker ECM Challenge Ease of Use, they don’t want: Complicated save and index processes Searching multiple repositories for related content Inefficient search process (lack of metadata) Desktop not tightly integrated with ECM so users don’t publish content to repository Low user adoption defeats ECM investment
77. Total ECM with SharePoint Centralized and remote paper capture IW capture for electronic and paper content Metadata driven pinpoint searches Total ECM w/ SP: scan, index, search, view, manage Leverage SharePoint: repository, workflow, document management, records management, web content management Fast user adoption
80. Sample KnowledgeLake Customers… Financial Scottrade Bank of America Axis Capitol Western Union Lutheran Church Extension Fund Cambridge Investment Research Circle Lending Healthcare/Insurance WellPoint Carle Clinic Good Shepherd Hospital BJC Healthcare AAA Auto Club Retail/Mfg. Pella Window Build-A-Bear Save-A-Lot Valero Oil Delta Gas Advantage Sales/Marketing Government/Education Unified Government Adams County State of Illinois Washington University Winona State University Notables. . . Scalability Scottrade – 20M Documents, 275 Capture Locations Accosta – 285 capture locations Advantage Sales/Marketing – 5,000 Users Integration Amdocs – Oracle Financials Valero Oil – SAP Build-A-Bear – Lawson Legacy Migrations Washington University – Optika/Stellent LCMS– FileNet Tricor Braun – Documentum House Hold Names Bank of America WellPoint Chevron
81. Company Marketplace Experience Microsoft Document Imaging & Capture for Microsoft SharePoint Regional offices throughout North America Partners throughout the world Years of experience with legacy ECM products First mover in SharePoint ECM since 2003 100’s of successful customers using SharePoint for ECM Founded in 1999 Headquartered in St. Louis Privately held by KnowledgeLake executives and Fujitsu Managed Gold Certified ISV Member Technology Adoption Program Member Partner Advisory Council Member Developer Advisory Council About KnowledgeLake…
82. ROI with KnowledgeLake 94% of imaging projects pay for themselves in less than 1 year* KnowledgeLake drives user adoption KnowledgeLake drives Hard Costs Savings Savings of 43 hours per year per employee (save, index, search 10 docs/day) $1,000 per desktop user (SAVINGS POTENTIAL $$$) Save $20 in labor to file a document Save $120 in labor to find a misfiled document Save $220 in labor to reproduce a lost document KnowledgeLake helps leverage Microsoft Investment
83. Resources KnowledgeLake White Papers Product Demonstrations Streaming Presentations Webinars ROI Calculators and Assessments
84. Contact Information CORPORATE OFFICE:KnowledgeLake, Inc.3 City Place Drive, Suite 700 Saint Louis, Missouri 63141 Phone: 314.898.0500Fax: 314.898.0501Toll Free: 888.898.0555 info@knowledglake.com
Editor's Notes
IOMA - The Institute of Management & Administration
AmdocsAccounts PayableImaging and Approval Workflow 50 branches 500 invoices per month per location 3 month ROI Advantage Sales & Marketing 50 LocationsApproval 40% fasterSave $95,000/Year5,000 Users
IW Capture These are people like you and me. Work in office and outlook all day. Create lots of contentElectronic Files These are documents like HR Policies, Manuals, Vacation Forms, 401K Info, employee reviews, sales policies, etc Without ECM it is difficult to ensure that the latest documents are usedProduction Capture
These are the users typically left out of traditional ECM implementations Too expensive - $2500 per user Difficult to implement Difficult to useMake it easier, not harderLosing your own documents
Ease of Use, they don’t want:Complicated save and index processesSearching multiple repositories for related contentInefficient search process (lack of metadata) Desktop not tightly integrated with ECM so users don’t publish content to repository Low user adoption defeats ECM investmentEasy to find Accurate results – too much data Search for : Sales PowerPoint
For our first example of KnowledgeLake in action we’ll walk through an Accounting capture experience.This demonstration will step you thru capturing images using KnowledgeLake Capture, indexing, searching and reviewing from within SharePoint.The first step is the scan the documents we start by opening KnowledgeLake Capture. As you can see it has the familiar ribbon bar that you will see in all new Microsoft Office 2007 products. Prior to capturing our accounting pages SharePoint was configured to store and organize these various document types. In this scenario both Invoices and Packing Slips will be captured, we have selected Invoices as our default document. Next press the Scan button.
The next step is to index the pages, upon selecting this function the ribbon bar will change automatically. Prior to indexing you could have scanned, moved, deleted and inserted additional pages.
In the right column the index panel appears, this lists the various document types and related indexes. Here the Invoice index values are listed. You can also see at the top of the screen the Index ribbon panel offers a number of functions including page, document, field and Zonal OCR.
Here we have entered the first key index of PO Number 55555. In this demonstration we have configured the client to enable some index automation.By entering the first index value of 55555 KnowledgeLake Capture sends a request to the SharePoint server configured with KnowledgeLake Image Server to invoke a database lookup. Image Server provides the capability to connect to your LOB databases and send a query requesting additional data about this PO Number. By using auto indexing via db lookup the accuracy of data can be increased, and the labor entering index fields can be reduced dramatically.
Here you can see the Invoice Amount and Vendor Name are returned and entered into the index values.
Now the only indexes requiring manual entry are Invoice Number and Date. We enter the Invoice number Tab to the Date index.
We now complete the indexes for the other documents
These indexes will be used later to search for the documents from within SharePoint
In addition to manual keyboard entry of key index fields another option is available, Point and Shoot OCR. By dragging a box over any text on the image a drop down list appears offering all available indexes for this document. Simply highlighting that index field will perform OCR recognition of the text within the box and then deliver into the assigned field.
The index was successfully converted and entered into the PO Number field. You can see a snippet of the image extracted from the page directly above the index value. Once again the database lookup is initiated and the additional DB lookup fields are entered.
The final index field is completed and the document is ready for release to the SharePoint server.
By tabbing down to the Accept button the indexing step is completed and the user is prompted to authorize the Release of the Batch. Upon pressing the button the images with their respective index values are delivered into SharePoint. This completes the capture process.
Now we’ll move over to SharePoint
Here is a typical document folder within SharePoint. As you can see there are a number of invoices with different Invoice numbers, dates, PO Number etc. This is only a small sample of a repository, imagine that this could store 1000’s if not 10,000’s of images. KnowledgeLake actually organizes these documents with SharePoint in folders automatically created as you capture the content, we’re just not making those folders visible in this view.
Here you are presented with a search page, created by KnowledgeLake Search, to retrieve your files. Administrators, or even users, can build these very simple yet powerful search pages to find anything stored by KnowledgeLake within SharePoint. Here you can enter the search criteria, these are preset fields setup by the Admin. The end user doesn’t have to worry which folders, or even document types they are search for.
In this example the user enters the PO Number and a date, any criteria could have been offered for the users to search. Here we enter 55555 and the date of August 3, 2007. These are the indexes we entered during the capture process. And then press the Search button.
At the lower panel of the page the search results are listed. The columns in the result were also pre configured by the Admin. Here you can see two results, one was our Invoice, the second a Packing List, you can also see the additional index fields. It’s clear the results have a PO Number of 55555. Unlike traditional web based search where you really don’t see why the results were returned, here you can easily distinguish which file you wish to view, and why.
Upon clicking on the dropdown list, next to our selection, a number of options are listed, two of which are specific to KnowledgeLake. View will launch our image into a new browser window and open the KnowledgeLake Viewer. This viewer requires not Active X or Java plug-ins and will work with most versions of Internet Explorer, users don’t have to install anything on their system. No confusing and sometime threatening 3rd party installations.
This zero-footprint viewer makes it possible to view thumbnails and rotate, zoom, print and email images directly from a web browser. In addition, users can view and/or edit the SharePoint properties while viewing the document. In addition, KnowledgeLake View is integrated into SharePoint and Office Workflow, so users can participate in or start workflows directly from the viewer. Here we can see our multipage Invoice along with the stored index values.
You can also annotate documents from the browser using text and image stamps, highlights, line drawings and sticky notes. Workers can also bookmark specific pages of large documents for easy access, plus easily send URL Links to these bookmarks to any SharePoint user.
Here you can see a Highlight annotation added to the document bringing attention to the Invoice #, date and Customer ID.This will conclude the demonstration of capturing, indexing, storing and retrieving an image, we’ll now move onto capturing an e-document.
Document copied 19 timesReduce Environmental Impact – Less paperImprove Operational Efficiency - WorkflowEnhance Customer Service – Faster responseEliminate Shipping and Faxing – Dist. CaptureStreamline Document Processing - WorkflowEnable Regulatory Compliance – Records MgmtDecrease Operating Costs – All aspectsDecrease Storage Space – No more filing cabinetsProvide Disaster Recovery - Backup
The legacy ECM vendors are worried that SharePoint is driving down the cost Competitors always try to come up with reasons not to use products Some of the things they might attack Scalability Document in DB Records Management Workflow Database limitations Integration In some cases they have valid arguments, in others Microsoft partners have filled gaps
Hard Dollar ROI vs. Native SPPer Information Worker (IW)Save 10 document/files per dayIndex 10 documents/files per daySearch 10 documents/files per day+ $1,000 per IW per year (~ 47 hours)Production ECM ROI$25,000 - $35,000 per capture specialistSame IW savings as above
Every day, in offices throughout the world, people are in constant motion, creating products, delivering services, making decisions, and forging relationships. What is the one ingredient essential to driving success in all these vital activities? Easy access to the documents and data needed to produce results.KnowledgeLake provides companies like these with the leading document imaging and capture software that simplifies how Microsoft® SharePoint® users organize, store, access, and route millions of documents. These documents include everything from reports, correspondence, invoices, forms and other printed materials to faxes, e-mail messages, financial data, and other information stored electronically. Not only can KnowledgeLake can deliver a new ECM system, but also migrate and integrate with other leading industry solutions.
KnowledgeLake drives user adoption Ease of use of productsAutomated content loading and indexingDirected/Index Search with robust viewingConsistent user experience with Office and Image documentsKnowledgeLake drives Hard Costs SavingsSavings of 43 hours per year per employee (save, index, search 10 docs/day)$1,000 per desktop user (SAVINGS POTENTIAL $$$)Save $20 in labor to file a documentSave $120 in labor to find a misfiled documentSave $220 in labor to reproduce a lost documentKnowledgeLake helps leverage Microsoft Investment