The document provides guidance for students participating in a French business trip on safe working practices when using ICT. It covers potential health issues from computer use and ergonomics, as well as legal requirements for health and safety. Students are also instructed on best practices for organizing files and folders with sensible names, and setting passwords to restrict unauthorized access to files.

1. OCR Nationals
Unit 1: ICT Skills in Business
(The French Trip)
Task 1 : Safe Working Practices in a
Business Environment

2. Scenario
All the students participating in the French trip
will be undertaking work experience in a French
office during the trip. Complete the activities to
inform the students about safe working
practices when using ICT in a business
environment.

3. Health in ICT
1. Using computers can cause HEALTH PROBLEMS. Annotate the image below
explaining three ways that using a computer can be harmful to a person.

4. Health in ICT
2. For each of the three health problems that you have identified on the previous
slide, explain in detail how they can be avoided.
a)
b)
c)

5. Physical Health in ICT
3. What is wrong in the picture below? Annotate the picture explaining at least three
things that can cause PHYSICAL HARM to a person in that environment.

6. Physical Health in ICT
4. How can each of the physical dangers from the previous slide be avoided? Include
images to support your explanations.
a)
b)
c)
d)

7. ICT Health & Safety at Work
5. When using ICT at work, both employers and employees must follow the law on
how to use computers safely.
Research and explain the following legislations:
a) Health and Safety at Work 1992
b) Health and Safety Regulations 1992

8. Loss of Files
6. Create a FOLDER STRUCTURE for your OCR Nationals Unit 1 ICT work.
7. Using clear print screens and detailed annotations, show what your folder structure
looks like.

9. Loss of Files
8. As a computer user, why is it important for you to create folders for your work?
9. Why is it important for files and folders to be given sensible names?

10. Loss of Files
10. Using clear print screens and detailed annotations, show that you have given
sensible names to all of your Unit 1 ICT folders.

11. Loss of Files
11. Using clear print screens and detailed annotations, show that you have given
sensible names to all of your Unit 1 ICT files.

12. Unauthorised Access to Files
12. Using step-by-step print screens and detailed annotations, show how to set a
PASSWORD to OPEN a file.

13. Unauthorised Access to Files
13. When working in an office, why is it important to set passwords to open files?