This document outlines the key screens and functions in a user-based inventory management system. It describes screens for login, main menu, chart of accounts, voucher types, inventory items, customers, vendors, voucher entry, purchase requisition, purchase order, inward gate pass, inspection note, goods receipt note, store issue note, sale order, outward gate pass, purchase invoice, and sale tax invoice. The system requires login with a username and password. It allows defining financial codes, voucher types, inventory items, customers, and vendors. It includes processes for purchase requisition, purchase order, goods receipt, and inventory management. It also covers sales order, outward passes, and invoices.

2. • Login Screen
This is a user based system and without a username/password you cannot proceed further.
Accessibility depends on the rights of user.

3. • Main Screen
This is the main screen which is displayed on successful login. Only logged in user can view the menus
granted to his profile.

5. • Main Screen Menus
Definition Menu Data Entry Menu
To access various documents and screens in the module we use the following two main menus:

6. • Chart of Accounts
This screen is used to create financial codes on the basis of which all transactions take place.

7. • Voucher Types
This screen is used to define financial voucher types. After defining these we can use them while
putting entries in the financial voucher screen.

8. • Inventory Items
Through this screen we define inventory items. Which are the basic building block of our inventory
transactions.

9. • Customers
Customers are the main part of our business procedures. So this screen is used to define customers.

10. • Vendor
Without raw material you cannot produce anything lest sale it. To maintain vendors or suppliers we use
the following screen.

11. • Voucher Entry
First we select voucher type and respective month and click on change button then press Ok button to
proceed to the next screen where we put our financial entry.

12. • Voucher Entry
This Entry screen is displayed and we can enter vouchers only in the month selected in previous
screen.

13. • Purchase Requisition
This screen is used to create a purchase request. As we cannot proceed further without creating and
then approving this document. This is the first step of supply chain management process.

14. • Purchase Order
After a purchase requisition is created and approved we can create a purchase order on its basis. This
screen also has creation as well as approval button. On approving the purchase order we can proceed
further.

15. • Inward Gate Pass
On the approval of purchase order and those purchased goods enter our business premises there is a
requirement of inward gate pass. This can only be created on the basis of an existing purchase order
and then after approval of this document we proceed to the next step.
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16. • Inspection Note
After the approval of inward gate pass we can create a inspection note on the basis of that IGP. And
after creation of inspection note this document is also approved before proceeding to next step.

17. • Goods Receipt Note
After the approval of inspection note we can create a a goods receipt note on its basis. And after
creation and approval of goods receipt note the items in this document become part of our physical
inventory.

18. • Store Issue Note
This is an independent document and through it we can issue the items present in our inventory.

19. • Sale Order
For the sale of finished goods we can generate sale order from this screen.

20. • Outward Gate Pass
This is also an independent document and it can be created with any number of items in our inventory.

21. • Purchase Invoice

22. • Sale Tax Invoice

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