The Department of Education adopts the following principles as stated in Sec. 3 of RA 9184, otherwise known as the Government Procurement Reform Act which states that “all procurement of the government, its departments, bureaus, offices and agencies including state universities and colleges, government-owned and controlled corporations, government financial institutions, and local government units. R.A. 9184 adopts international best practices in public procurement processes and institutionalizes the need for a procurement manual, standard bidding documents, and forms. Section 3 (c) of IRR-A of R.A. 9184. To take advantage of the significant built-in efficiencies and the volume discounts inherent in bulk purchasing, all procuring entities shall utilize the G-EPS in procuring common supplies in accordance with the rules and procedures.

1. SUPPLY AND PROPERTY
MANAGEMENT
Reported by:
JOSEPH R. CARREON
Financial and Material Management (MAED Mgt)

2. Objectives
1. Discuss the preparation and execution of school
procurement system.
2. Discuss the Republic Act 9184 (Procurement Law)
3. Explain the manual and computerized computer system.
4. Explain the canvassing and bidding process.
5. Internalize the concept and underlying principles of supply
and property management.

3. Preparation and Execution of a School
Procurement System
A. Preparation of the PPMP
1. Type of items to be procured, whether
goods, services or infrastructure projects.
2. Extent/size of contracts scope/packages.
3. Procurement method to be adopted.
4. Time schedule for each procurement
activity.
5. Estimated budget for the general
components of the contract.

4. B. Preparation of APP
1. Identify and categorize the items according
to common-use and non-common-use.
2. Determine the most beneficial and
advantageous mode of procurement to be
adopted for non-common-use items.

5. Components of the Project Management
Plan
a. Planning for the procurement of project
requirements
b. Bidding or procurement strategy
c. Source selection
d. Delivery and payment schedules
e. Contract administration
f. Contract termination
g. Other major milestones

6. Republic Act 9184
(Procurement Law)
The Department of Education adopts the following
principles as stated in Sec. 3 of RA 9184, otherwise known as the
Government Procurement Reform Act which states that “all
procurement of the government, its departments, bureaus,
offices and agencies including state universities and colleges,
government-owned and controlled corporations, government
financial institutions, and local government units.

7. Principles
a. Transparency
b. Competitiveness
c. Streamlined
d. System of accountability
e. Public monitoring

8. Foreign Assisted Project
R.A. 9184 adopts international best practices in public
procurement processes, and institutionalizes the need for a
procurement manual, standard bidding documents and forms.

9. Manual and Computerized Procurement System
Philippine Government Electronic Procurement System
(PHILGEPS)
Section 3 (c) of IRR-A of R.A. 9184.
To take advantage of the significant built-in
efficiencies and the volume discounts inherent in bulk
purchasing, all procuring entities shall utilize the G-EPS in
procuring common supplies in accordance with the rules
and procedures to be established by the GPPB.

10. Two-Pronged Approach
a. institutionalization of the PhilGEPS, which will be used
for procurement of common-use items and as repository of all
Government procurement information.
b. use or engagement of electronic procurement service
providers by the individual Procuring Entities for procurement of
non-common use items.

11. Features of the
PhilGEPS
a. Electronic Bulletin Board
b. Registry of Manufacturers, Suppliers, Distributors,
Contractors and Consultants
c. Electronic Catalogue
d. Virtual Store and Electronic Payment Function

12. Canvassing & Bidding Processes
Modes of Procurement
A. Competitive Bidding
Processes:
1. Pre-procurement conference
2. Advertisement
3. Pre-bid conference
4. Eligibility screening of prospective
bidders
5. Receipt and opening of bids
6. Evaluation of bids
7. Post-qualification, and award of
contract

13. B. Alternative Methods of Procurement
1. Limited Source Bidding
2. Direct Contracting
3. Repeat Order
4. Shopping
5. Negotiated Procurement

14. Limited Source Bidding
 Involves direct invitation to bidders from a set of pre-selected
suppliers or consultants with known experience and proven
capability to comply with the requirements of a particular
contract.

15. Direct Contracting
 Procurement of goods of propriety nature which can be
obtained only from the propriety source, i.e. when patents,
trade secrets and copyrights prohibit others from
manufacturing the same item.

16. Repeat Order
 Involves a direct Procurement of Goods from the previous
winning bidder, whenever there is a need to replenish Goods
procured under a contract previously awarded through
competitive bidding.

17. Shopping
 When there is an unforeseen contingency requiring
immediate purchase: Provided, however, That the amount
shall not exceed Fifty Thousand Pesos (P50,000.00); or
Procurement of ordinary or regular office supplies and
equipment not available in the Procurement Service involving
an amount not exceeding Two Hundred Fifty Thousand Pesos
(P250,000.00).

18. Negotiated Procurement
 The procuring entity directly negotiates a contract with a
technically, legally and financially capable supplier, contractor
or consultant. Negotiated Procurement shall be allowed only
in various instances.

19. “For strategic decision making to be effective,
constraints and obstacles as well as
opportunities and challenges that impact the
decision choice must be identified.”
---Richard A. Gorton---

20. THANK YOU FOR
LISTENING!
God Bless!