The document discusses supplier declarations and compliance reporting. It provides examples of different types of supplier declarations including RoHS, REACH, and Conflict Minerals. It then discusses establishing a clean, cross-functional data model to map reporting needs across short, medium, and long terms. This would help identify substances and ensure adherence to evolving regulations and standards while meeting customer reporting requirements.

1. Created by: Raj Takhar, PhD Researcher
First Published: October 2016
© 2016 Sukhraj Takhar All Rights Reserved

2. Topic Areas
1. Examples of Supplier Declarations
2. Functional Organisation
3. Data Silos
4. Cross Functional Data Model
5. Clean Data
6. Map Reporting Needs
© 2016 Sukhraj Takhar All Rights Reserved

3. Compliance
Reporting
[Adherence /
Strategy]
Examples of A Supplier Declaration (i)
RoHS
Conflict Minerals
Supplier
DeclarationsBiocidal Property
Reporting
Positive Suppler
Declarations
WEE
REACH
ELV
Once An Article
Always An Article
Enhanced Reporting
Customer
Declarations
Life Cycle
Assessment
Safe Use Guidance
Material Handling
Supplier
Strategy
Register
Use
Authorisation
Alternatives
Redesign
[Restriction]
Register
Use
Authorisation
Alternatives
Redesign
[Restriction]
Evolving Methods
Engineering
Design Systems
Procurement
Systems
Substance Content >
Threshold Level
Threshold
Threshold
Recycle Materials
Exemption
Exemption
Customs Regulations
(Import / Export)
GHS / CLP
© 2016 Sukhraj Takhar All Rights Reserved

4. Examples of A Supplier Declaration (ii)
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Substance
WatchList
Thresholds
Authorisation
Substances
Restricted
Substances
Exemptions
Recorded
Usage
Safe-Use
Guidance
Packaging
Disposal/
Recycling
Comments
Biocidal
Property
Reporting
X X Evolving regulations for biocidal
products.
CEPA X X X X X
Conflict
Minerals
X X Restricted use of Tin, Tungsten,
Tantalum and Gold from Conflict
regions (Congo)
Customs
Regulations
X X X X X X Control substance import/export
EU REACH X X X X X X X Registration, Evaluation and
Authorisation of CHemicals
ELV X End of Life Directive
GHS / CLP X X
LCA X X X X Life Cycle Assessment – Analyse
production of article data, extended
recycling data (Cradle to Grave)
O5A X X Once an Article report substance
name
RoHS I / II X X X X X Electronics Industry
TSCA X X
WEEE X X Waste Electrical and Electronic
Directive

5. Functional Organisation
© 2016 Sukhraj Takhar All Rights Reserved
Organisation
Purchasing
Function
Sales FunctionDesign Function
Materials
Function
Design article(s)Define Specifications
Material
Specifications –
Appear in article(s)
Process
Specifications – Used
in the process of
manufacture of
article(s)
Based on
Produce article(s)
Engineering
Function
Based on
Procure substances /
mixtures / outsource
production of articles
Handle, package and
distribute article(s)
Sell article(s)
Transportation
Function
Health & Safety
Function
Ensure safety of
employees, users of
articles and
environment
Ensure quality
processes across
organisation
Quality Function
Compliance
Function
Ensure adherence to
regulations.
Notifications /
Authorisations Consumers
Safe Use Guidance
Customer
Declarations

6. Data Silos
© 2016 Sukhraj Takhar All Rights Reserved
Purchasing
Function
Design Function
Engineering
Function
Materials
Function
Supplier Data
Supplier Data May Be Inaccurate
(Large Dataset Not Well Maintained)
Supplier Contact
Information
Optional Substances
/ Mixtures Created
Supplier / Customer
Declaration(s)
Substance /
Mixture Data
Mixtures &
Substances
Geometry Data
Manufacturing
Process
Sales Function
Health & Safety
Function
Quality Function
Compliance
Function
Transportation
Function
Specifications
Drawings Point In Time – Rely on
Updated Specification Data
Relies on Accurate Design
/ Engineering Data
Data Alignment
Issues With Design
Latest Geometry
Data
Latest Substance & Mixture Data (or
Assumed Based on Specification)
Requires Accurate
Data
Requires Accurate
Data
Requires Accurate
Data
Requires Accurate
Data
Requires Accurate
Data
Substance /
Mixture Data
Risk Assessment Risk Handling

7. Cross-Functional Data Model (i)
© 2016 Sukhraj Takhar All Rights Reserved
Organisation
<Safe Use Guidance
Data>
<Top Level Article Number>
<BOM Level>
<Part Number>
<Part Description>
<Qty>
<Geometry Drawing>
<Specification Name>
Design Function
<Part Number>
<Part Description>
<Geometry Drawing>
<Specification Name>
<Machining Program>
<Inspection Data>
<Testing Data>
Engineering
Function
<Part Number>
<Part Description>
<Customer ID>
<Customer Name>
<Customer Address>
(Location)
<Date of Sale>
<Customer Contact
Details>
Sales Function
<Part Number>
(Substance / Mixture /
Raw Material
<Part Description>
<Supplier ID>
<Supplier Part
Number>
<Supplier Address>
<Supplier Contact
Details>
<Contract Batch Size>
<Order Qty>
<Order Date>
<Supplier Purchase
Order>
<Supplier Name>
Purchasing
Function
<Part Number>
<Packaging ID>
<Package Type>
<Labelling Data>
<Customer Guidance >
<Dispatch Address>
<Dispatch Method>
<Dispatch Date>Health & Safety
Function
<Substance / Mixture
ID>
<Substance / Mixture
Risk Assessment Data>
Quality Function
<Quality Procedure ID>
<Quality Procedure
Data>
Compliance
Function
<Supplier Declaration ID>
<Supplier Declaration Type>
<Supplier Declaration Data>
<Additional Supplier
Declaration Request>
<Customer Declaration
Data>
<Regulatory Authorisation
Data>
<Regulatory Notification>
<Regulatory Restriction
Data>
Transportation
Function
<Specifications>
<Specification Name>
<Specification Type>
<Mixture / Substance Data>
<Substance Name>
<Mandatory / Optional>
<Substance Description>
<CAS Number>
<EC Number>
<Substance Use Data>
<Mixture Name>
<Safety Data Sheet Name>
<Substance Composition
Data>
<Substance / Mixture
ID>
Materials
Function

8. Cross-Functional Data Model (ii)
© 2016 Sukhraj Takhar All Rights Reserved
<Base Supplier
Declaration Common
Attributes>
Cross-Functional
Supplier Data
Model
Substance
Reporting
RoHS
WEE
REACH
ELV
Register
Use
Authorisation
Alternatives
Redesign
[Restriction]
Threshold
Exemption
<IT Policies>
Cyber Security
Reporting
GHS / CLP
<Mixture / Substance
Classification, Labelling
and Handling>
<Additional deep dive
Supply chain
reporting>
Life Cycle
Assessment (LCA)
Defence
Standards
<Data Segregation and
Control>
Conflict Mineral
Reporting (CMR)
<Sourcing Policy and
Data>
Biocidal
Properties
Reporting (PBR)
<Biocidal Properties>
Tomorrows
Reporting Needs
<Tomorrows Data
Elements>

9. Clean Data
© 2016 Sukhraj Takhar All Rights Reserved
Identify
Substances and
Mixtures on-Hand
We know everything
about substances/mixtures
which remain in the finished
articles and are used in the
process of manufacture.
Identify
Substances and
Mixtures Used –
Material / Process
Specifications
Well maintained chemical
substance master
inventory list. Safety data
sheets maintained.
A material / process
specification where a range of
substances are defined, which
cover must be included
substances and optional
substances which may be
applied.
Unknown Unknowns occur
when we know nothing about
a potential risk.
Well defined
specifications.
One specification per
mixture / or substance –
closely linked to
engineering design system
Data not maintained,
leads to a lot of
unknowns.
No list of substances o
hand, therefore no
awareness of risk.
Optional mixtures and
substances difficult to
trace against articles
Best endeavours, you
never truly know the
mixtures and substances
in use, no awareness of
risk.
Known Unknowns Unknown UnknownsKnown Knowns

10. Map Reporting Needs
Life Cycle Assessment
© 2016 Sukhraj Takhar All Rights Reserved
Long-TermShort-Term Medium-Term
GHS / CLP Analysis
Biocidal Properties
Reporting
Identify Substances
RoHS WEE
REACH ELV
Cyber Security
Compliance
Safety Standards
Industry Standard Levels (ISO / CMMI / etc)
Supplier Audit Data [Adherence to Agreed Reporting / Standards / Quality
New and Updated Regulations / Standards
Ensure Articles Meet Existing High Performance / Quality Needs
Lab Reports
ITAR
Customer Reporting Requirement's
Analysis Statements
Defence Compliance
Conflicts Minerals
Reporting
MOD
DFAR NATO