study of how e-tendering is done in government organisation. what all portals are available for procurement and whats the procedure of filing the e-tender
Lotus Procure is a system that can automate all the tendering activities. One can refer to the system as an e-Tendering System, e-bidding system, e-procurement system or Electronic Tendering System. Automating the entire tendering process that involves procuring services and goods refer to activities starting from purchasing the requisition to when the contract is awarded. The tendering process involves authenticating important information before it is accessed and transferred from one user to another. Users of the system are the buyers and suppliers. Since the system ensures the necessary security measures are in place, the procurement process becomes transparent. Other advantages that such a system presents include ease in forecasting the demand and reducing the risks associated with security of supply and price fluctuations
Presentation of the “SIGMA workshop on tendering of PPP projects and contract signature”, held in Ankara on 11-12 April 2018. Presentation made by Mr. Mario Turkovic, SIGMA.
Guidebook Government Procurement Guide For SMEsMaverick Tan
A book for Government Procurement Guide for SMEs to help you better understand the rules so that you can take part and bid for business opportunities and projects required by Government departments.
This three (3) day training course is structured primarily for the oil and gas industry, offshore marine, civil and heavy engineering and water and energy utilities. It is applicable to those persons who manage or lead the procurement processes & manage tender stakeholder committees associated with preparing and issuing requests for quotes, tenders or proposals and who evaluate and assess bid documentation, and negotiate with contractors.
Lotus Procure is a system that can automate all the tendering activities. One can refer to the system as an e-Tendering System, e-bidding system, e-procurement system or Electronic Tendering System. Automating the entire tendering process that involves procuring services and goods refer to activities starting from purchasing the requisition to when the contract is awarded. The tendering process involves authenticating important information before it is accessed and transferred from one user to another. Users of the system are the buyers and suppliers. Since the system ensures the necessary security measures are in place, the procurement process becomes transparent. Other advantages that such a system presents include ease in forecasting the demand and reducing the risks associated with security of supply and price fluctuations
Presentation of the “SIGMA workshop on tendering of PPP projects and contract signature”, held in Ankara on 11-12 April 2018. Presentation made by Mr. Mario Turkovic, SIGMA.
Guidebook Government Procurement Guide For SMEsMaverick Tan
A book for Government Procurement Guide for SMEs to help you better understand the rules so that you can take part and bid for business opportunities and projects required by Government departments.
This three (3) day training course is structured primarily for the oil and gas industry, offshore marine, civil and heavy engineering and water and energy utilities. It is applicable to those persons who manage or lead the procurement processes & manage tender stakeholder committees associated with preparing and issuing requests for quotes, tenders or proposals and who evaluate and assess bid documentation, and negotiate with contractors.
How to Improve your Chances for Success with Government TendersCelia Jordaan
The Department of Finance regularly holds information workshops on how to tender for government procurement. I recently attended a workshop in Perth WA on Western Australia Government tenders for goods and services procurement.
The presentation captures the notes and tips from the session on how to improve the quality of tenders and to have better opportunities for success in tendering.
It is certainly worthwhile attending one of these sessions. As an added bonus, the presenters also shared some handy tips as part of the process.
It certainly is worthwhile attending one of these sessions if you are tendering on providing Western Australian government goods and services or if you do not have success in your tenders or have not done one of the information sessions already.
The idea is certainly not to replace the session or to represent the WA Government or Dept of Finance but to note some of the pointers, tips and advice I took from the session.
Workshop slides on winning tenders. How to find, analyse and perform bid/no bid on tenders.
How to find partners and tips and tricks on building tender libraries
Tender Writing – Is Price the sole consideration in the Tender Writing processRed Tape Busters
At Red Tape Busters - We have Specialized Tender Writers assisting businesses and non-profit organizations in understanding the key concept involved in tender writing. We have experience in preparing WINNING tenders, assessing tender applications, selection process and awarding contracts to successful applicants.
Tender Process | A Complete Procurement GuideTender Process
All about Tenders and its Process | Here you will get all the information regarding tenders (Procurement) like what is tender, what is its process, types of tender, how to search tenders, what to do and what not to do in tendering, how to search tenders and more.... you can check our website for more details which is : http://tenderprocess.weebly.com/
How to prepare winning bids and tenders final version 01 november 2016Gbolagade Adebisi
SMEs requiring to grown their businesses rapidly must of necessity sell to governments and institutions. Bids and Tenders represent avenues to achieve this
The International Journal of Engineering and Science (The IJES)theijes
The International Journal of Engineering & Science is aimed at providing a platform for researchers, engineers, scientists, or educators to publish their original research results, to exchange new ideas, to disseminate information in innovative designs, engineering experiences and technological skills. It is also the Journal's objective to promote engineering and technology education. All papers submitted to the Journal will be blind peer-reviewed. Only original articles will be published.
The papers for publication in The International Journal of Engineering& Science are selected through rigorous peer reviews to ensure originality, timeliness, relevance, and readability.
An invitation to tender (ITT, otherwise known as a call for bids or a request for tenders) is a formal, structured procedure for generating competing offers from different potential suppliers or contractors looking to obtain an award of business activity in works, supply, or service contracts,
Bid managers are the unsung heroes of the sales team and the organization. They are the one that drives the organization’s success by using their analytical skills to help the organization build its market place and move towards sustainable business development. As government sector projects lay the path for lucrative business opportunities and long-term growth it does come with a lot of hurdles and fierce competition. Here we have listed out few insights about e tendering business that can help you make the right bid.
As government bids follow a definite procurement process it is important for Bid Managers to meet all the deadlines and eligibility criteria of Government Procurement. Most government institutions have a Supplier Database and it is important to get yourself registered in the respective portals to secure a free and fair chance to bid.
For More information visit us at https://www.tendersinfo.com/
Tender and Bidding in Construction ProjectsIJERA Editor
Construction Industry plays a key role in the process of economic transformation and growth. Export of projects and services indicate a country's progress in technology and export performance. Most of the companies are versed only with engineering and technology. The decision to bid is a major financial decision because of two reasons. First, the contractor assumes substantial costs for the preparations of the estimates and the tender at the risk of not recovering them if he is not awarded the job. Second, andmost importantly, thecontractor commits himself to investment in the construction of the project if he wins the bid.
Running head CONTRACT CLOSEOUT 1CONTRACT CLOSEOUT 16.docxjoellemurphey
Running head: CONTRACT CLOSEOUT 1
CONTRACT CLOSEOUT 16
Contract Closeout
Deirdre Martin
Colorado Technical University
September 8, 2015
Procurement Terms and Statement of Work
Deirdre Martin
Colorado Technical University
Professor Johnny Maddox
SCM320-1503B-01
Individual Project 3
Definition of procurement terms
Some of the most widely used procurement terms include: make or buy decisions; terms and conditions, sourcing plans; as well as requests for information, proposal and quotation. Make or buy decisions can be described as the challenges met by a firm when determining whether a product or service need to be purchased from external sources or produced internally. Some of the elements of make or buy decisions include: financial aspects, technological elements, marketing factors, purchasing elements, and strategic aspects (Martland, 2005). The financial elements can be in terms of fixed or variable costs.
A sourcing plan is a well-documented and systematic document that provides guidance to individuals responsible for implementing acquisition policies(Sollish & Semanik, 2010a).A request for proposal is an expression of need or solicitation for services and products. Request for information is a tool utilized in sourcing to assist in determining a supplier’s capacity and financial strength. Furthermore, a request for quotation is a demand for price and delivery where other terms have already been specified. Finally, terms and conditions in procurement refer to the general and specific policies, provisions, guidelines and rules that guide the procurement process (Sollish & Semanik, 2007b).
Statement of Work
A procurement statement of work, such as the one stated below, provides a description of the requirements for products or services. In most cases, statements of work are written down in comprehensive and prescriptive form, detailing not just what has to be done, but also the strategies to be employed. In addition, they indicate how regular the products or services required need to be provided. (Sollish & Semanik, 2007b) The statements may be simply provided in terms of the anticipated products or services. The table below shows a statement of work with defining quality and delivery requirements, alongside the expected schedule and costs.
Project Name:
Project Number:
Prepared by:
Date:
ERP System Project, Webb Communication Company
3454784
John Stevens
25-08-2015
Customer:
Business Unit/ Function Name:
Contact Name:
Project Type (Standard/Complex):
Webb Communication Company
IT Department
Systems Administrator, Telephone Number: 758-378-9272
Complex project involving securing of the company’s information resources
Introduction
Webb Communication and IT Company requires its information systems to be protected from unauthorized access.
Procurement Statement of Work
Procurement Summary
Webb Communications Company requires its information resources to be secured from access, use, and modification by unauthorized pa ...
Study of Influencing Factors of Tender Evaluation: An Evidential Reasoning Ap...IJORCS
Selection of tender is a multi-criteria decision making process in which project performance is influenced by time, cost and quality. The appropriate tender selection can ensure a smooth delivery process and eliminate several complexities during construction. In this paper, the evidential reasoning (ER) approach which is capable of processing both quantitative and qualitative data is applied to find out the influencing factors as a means of solving the tender evaluation problem. The process of building a multiple criteria decision model of a hierarchical structure is presented, in which both quantitative and qualitative information is represented in a unified manner. By using a case study of Bangladesh the tender evaluation problem is then fully investigated using the ER approach. Finally we show the rank of influencing factors of best tender.
How to Improve your Chances for Success with Government TendersCelia Jordaan
The Department of Finance regularly holds information workshops on how to tender for government procurement. I recently attended a workshop in Perth WA on Western Australia Government tenders for goods and services procurement.
The presentation captures the notes and tips from the session on how to improve the quality of tenders and to have better opportunities for success in tendering.
It is certainly worthwhile attending one of these sessions. As an added bonus, the presenters also shared some handy tips as part of the process.
It certainly is worthwhile attending one of these sessions if you are tendering on providing Western Australian government goods and services or if you do not have success in your tenders or have not done one of the information sessions already.
The idea is certainly not to replace the session or to represent the WA Government or Dept of Finance but to note some of the pointers, tips and advice I took from the session.
Workshop slides on winning tenders. How to find, analyse and perform bid/no bid on tenders.
How to find partners and tips and tricks on building tender libraries
Tender Writing – Is Price the sole consideration in the Tender Writing processRed Tape Busters
At Red Tape Busters - We have Specialized Tender Writers assisting businesses and non-profit organizations in understanding the key concept involved in tender writing. We have experience in preparing WINNING tenders, assessing tender applications, selection process and awarding contracts to successful applicants.
Tender Process | A Complete Procurement GuideTender Process
All about Tenders and its Process | Here you will get all the information regarding tenders (Procurement) like what is tender, what is its process, types of tender, how to search tenders, what to do and what not to do in tendering, how to search tenders and more.... you can check our website for more details which is : http://tenderprocess.weebly.com/
How to prepare winning bids and tenders final version 01 november 2016Gbolagade Adebisi
SMEs requiring to grown their businesses rapidly must of necessity sell to governments and institutions. Bids and Tenders represent avenues to achieve this
The International Journal of Engineering and Science (The IJES)theijes
The International Journal of Engineering & Science is aimed at providing a platform for researchers, engineers, scientists, or educators to publish their original research results, to exchange new ideas, to disseminate information in innovative designs, engineering experiences and technological skills. It is also the Journal's objective to promote engineering and technology education. All papers submitted to the Journal will be blind peer-reviewed. Only original articles will be published.
The papers for publication in The International Journal of Engineering& Science are selected through rigorous peer reviews to ensure originality, timeliness, relevance, and readability.
An invitation to tender (ITT, otherwise known as a call for bids or a request for tenders) is a formal, structured procedure for generating competing offers from different potential suppliers or contractors looking to obtain an award of business activity in works, supply, or service contracts,
Bid managers are the unsung heroes of the sales team and the organization. They are the one that drives the organization’s success by using their analytical skills to help the organization build its market place and move towards sustainable business development. As government sector projects lay the path for lucrative business opportunities and long-term growth it does come with a lot of hurdles and fierce competition. Here we have listed out few insights about e tendering business that can help you make the right bid.
As government bids follow a definite procurement process it is important for Bid Managers to meet all the deadlines and eligibility criteria of Government Procurement. Most government institutions have a Supplier Database and it is important to get yourself registered in the respective portals to secure a free and fair chance to bid.
For More information visit us at https://www.tendersinfo.com/
Tender and Bidding in Construction ProjectsIJERA Editor
Construction Industry plays a key role in the process of economic transformation and growth. Export of projects and services indicate a country's progress in technology and export performance. Most of the companies are versed only with engineering and technology. The decision to bid is a major financial decision because of two reasons. First, the contractor assumes substantial costs for the preparations of the estimates and the tender at the risk of not recovering them if he is not awarded the job. Second, andmost importantly, thecontractor commits himself to investment in the construction of the project if he wins the bid.
Running head CONTRACT CLOSEOUT 1CONTRACT CLOSEOUT 16.docxjoellemurphey
Running head: CONTRACT CLOSEOUT 1
CONTRACT CLOSEOUT 16
Contract Closeout
Deirdre Martin
Colorado Technical University
September 8, 2015
Procurement Terms and Statement of Work
Deirdre Martin
Colorado Technical University
Professor Johnny Maddox
SCM320-1503B-01
Individual Project 3
Definition of procurement terms
Some of the most widely used procurement terms include: make or buy decisions; terms and conditions, sourcing plans; as well as requests for information, proposal and quotation. Make or buy decisions can be described as the challenges met by a firm when determining whether a product or service need to be purchased from external sources or produced internally. Some of the elements of make or buy decisions include: financial aspects, technological elements, marketing factors, purchasing elements, and strategic aspects (Martland, 2005). The financial elements can be in terms of fixed or variable costs.
A sourcing plan is a well-documented and systematic document that provides guidance to individuals responsible for implementing acquisition policies(Sollish & Semanik, 2010a).A request for proposal is an expression of need or solicitation for services and products. Request for information is a tool utilized in sourcing to assist in determining a supplier’s capacity and financial strength. Furthermore, a request for quotation is a demand for price and delivery where other terms have already been specified. Finally, terms and conditions in procurement refer to the general and specific policies, provisions, guidelines and rules that guide the procurement process (Sollish & Semanik, 2007b).
Statement of Work
A procurement statement of work, such as the one stated below, provides a description of the requirements for products or services. In most cases, statements of work are written down in comprehensive and prescriptive form, detailing not just what has to be done, but also the strategies to be employed. In addition, they indicate how regular the products or services required need to be provided. (Sollish & Semanik, 2007b) The statements may be simply provided in terms of the anticipated products or services. The table below shows a statement of work with defining quality and delivery requirements, alongside the expected schedule and costs.
Project Name:
Project Number:
Prepared by:
Date:
ERP System Project, Webb Communication Company
3454784
John Stevens
25-08-2015
Customer:
Business Unit/ Function Name:
Contact Name:
Project Type (Standard/Complex):
Webb Communication Company
IT Department
Systems Administrator, Telephone Number: 758-378-9272
Complex project involving securing of the company’s information resources
Introduction
Webb Communication and IT Company requires its information systems to be protected from unauthorized access.
Procurement Statement of Work
Procurement Summary
Webb Communications Company requires its information resources to be secured from access, use, and modification by unauthorized pa ...
Study of Influencing Factors of Tender Evaluation: An Evidential Reasoning Ap...IJORCS
Selection of tender is a multi-criteria decision making process in which project performance is influenced by time, cost and quality. The appropriate tender selection can ensure a smooth delivery process and eliminate several complexities during construction. In this paper, the evidential reasoning (ER) approach which is capable of processing both quantitative and qualitative data is applied to find out the influencing factors as a means of solving the tender evaluation problem. The process of building a multiple criteria decision model of a hierarchical structure is presented, in which both quantitative and qualitative information is represented in a unified manner. By using a case study of Bangladesh the tender evaluation problem is then fully investigated using the ER approach. Finally we show the rank of influencing factors of best tender.
Empirical Research: Supply Chain and BYOD – Hand in Hand for the FutureRahul Bansal
This study is aimed at reducing the investments of companies in buying devices for the employees and help employees to use their own devices to improve their efficiency at work and in turn improving the efficiency of the Supply Chain
What is the point of small housing associations.pptxPaul Smith
Given the small scale of housing associations and their relative high cost per home what is the point of them and how do we justify their continued existance
Jennifer Schaus and Associates hosts a complimentary webinar series on The FAR in 2024. Join the webinars on Wednesdays and Fridays at noon, eastern.
Recordings are on YouTube and the company website.
https://www.youtube.com/@jenniferschaus/videos
Presentation by Jared Jageler, David Adler, Noelia Duchovny, and Evan Herrnstadt, analysts in CBO’s Microeconomic Studies and Health Analysis Divisions, at the Association of Environmental and Resource Economists Summer Conference.
Up the Ratios Bylaws - a Comprehensive Process of Our Organizationuptheratios
Up the Ratios is a non-profit organization dedicated to bridging the gap in STEM education for underprivileged students by providing free, high-quality learning opportunities in robotics and other STEM fields. Our mission is to empower the next generation of innovators, thinkers, and problem-solvers by offering a range of educational programs that foster curiosity, creativity, and critical thinking.
At Up the Ratios, we believe that every student, regardless of their socio-economic background, should have access to the tools and knowledge needed to succeed in today's technology-driven world. To achieve this, we host a variety of free classes, workshops, summer camps, and live lectures tailored to students from underserved communities. Our programs are designed to be engaging and hands-on, allowing students to explore the exciting world of robotics and STEM through practical, real-world applications.
Our free classes cover fundamental concepts in robotics, coding, and engineering, providing students with a strong foundation in these critical areas. Through our interactive workshops, students can dive deeper into specific topics, working on projects that challenge them to apply what they've learned and think creatively. Our summer camps offer an immersive experience where students can collaborate on larger projects, develop their teamwork skills, and gain confidence in their abilities.
In addition to our local programs, Up the Ratios is committed to making a global impact. We take donations of new and gently used robotics parts, which we then distribute to students and educational institutions in other countries. These donations help ensure that young learners worldwide have the resources they need to explore and excel in STEM fields. By supporting education in this way, we aim to nurture a global community of future leaders and innovators.
Our live lectures feature guest speakers from various STEM disciplines, including engineers, scientists, and industry professionals who share their knowledge and experiences with our students. These lectures provide valuable insights into potential career paths and inspire students to pursue their passions in STEM.
Up the Ratios relies on the generosity of donors and volunteers to continue our work. Contributions of time, expertise, and financial support are crucial to sustaining our programs and expanding our reach. Whether you're an individual passionate about education, a professional in the STEM field, or a company looking to give back to the community, there are many ways to get involved and make a difference.
We are proud of the positive impact we've had on the lives of countless students, many of whom have gone on to pursue higher education and careers in STEM. By providing these young minds with the tools and opportunities they need to succeed, we are not only changing their futures but also contributing to the advancement of technology and innovation on a broader scale.
Jennifer Schaus and Associates hosts a complimentary webinar series on The FAR in 2024. Join the webinars on Wednesdays and Fridays at noon, eastern.
Recordings are on YouTube and the company website.
https://www.youtube.com/@jenniferschaus/videos
This session provides a comprehensive overview of the latest updates to the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (commonly known as the Uniform Guidance) outlined in the 2 CFR 200.
With a focus on the 2024 revisions issued by the Office of Management and Budget (OMB), participants will gain insight into the key changes affecting federal grant recipients. The session will delve into critical regulatory updates, providing attendees with the knowledge and tools necessary to navigate and comply with the evolving landscape of federal grant management.
Learning Objectives:
- Understand the rationale behind the 2024 updates to the Uniform Guidance outlined in 2 CFR 200, and their implications for federal grant recipients.
- Identify the key changes and revisions introduced by the Office of Management and Budget (OMB) in the 2024 edition of 2 CFR 200.
- Gain proficiency in applying the updated regulations to ensure compliance with federal grant requirements and avoid potential audit findings.
- Develop strategies for effectively implementing the new guidelines within the grant management processes of their respective organizations, fostering efficiency and accountability in federal grant administration.
ZGB - The Role of Generative AI in Government transformation.pdfSaeed Al Dhaheri
This keynote was presented during the the 7th edition of the UAE Hackathon 2024. It highlights the role of AI and Generative AI in addressing government transformation to achieve zero government bureaucracy
A process server is a authorized person for delivering legal documents, such as summons, complaints, subpoenas, and other court papers, to peoples involved in legal proceedings.
Study of E-tendering and procurement management at Delhi tansco Ltd
1. Study of E-Tendering &
Procurement Management
at Delhi Transco Ltd
Submitted to Presented by
Dr. Mary M Jacintha Ashwani Chaudhary
HoD (MBA (IT)) 00611819917
2. Objective & Scope of Study
Objective :
The objective of this project is to study in detail the E-tendering and procurement
management in Delhi Transco Limited and its mapping over SAP.
Scope of Study :
The Scope of this projects limits to where procurement is done through E-tendering.
3. Organization Profile
Delhi Transco Limited, a successor company of erstwhile Delhi Vidyut Board, came
into existence on 1st July 2002, as a State Transmission Utility of the National
Capital. After unbundling of DVB the distribution sector has been handed over to
private companies while the generation and transmission are still with the
government.
DTL has been responsibly playing its role in establishment, upgrading, operation
and maintaining the EHV (Extra High Voltage) network. It has also been assigned
the responsibility of running the State Load Dispatch Centre (SLDC) which is an
apex body to ensure integrated operations of power system in Delhi.SLDC is
responsible for the real time Load Dispatch function, O&M of SCADA (Supervisory
Control and Data Acquisition) System and Energy Accounting.
4. Vision, Mission and Core Values
Vision:
Global Power in Power Sector
Mission:
To establish, operate & maintain secure EHV network on sound commercial principal
integrating HRD, R&D, process re-engineering creating intellectual power, maximizing
stakeholder’s delight
Core Values:
Corporate Ethics,
Trust & Commitment,
Learning & Development,
Result & Excellence,
Organizational Pride.
Motto:
“Our Pride: Stakeholder’s Delight”
Goal:
Sarve Bhavantu Sukhinah: Good to all
5.
6. Departments
DTL has dedicated and efficient work force of around 1800 personnel comprising of
all categories of employees. The head of the organization, CMD is assisted by three
full- time Director along with the work force for execution of various obligations of
the company. There are three main wings viz. Human Resources, Finance and
Operations headed by Director (HR), Director (F) & Director (Operation)
respectively and consist of following departments:
9. Services offered by Organization
Delhi Transco Ltd is Transmission Company (TRANSCO) which is unbundled from
Delhi Vidyut Board and is responsible for transmission of Extra High Voltage (EHV)
to the Distribution Companies (DISCOM) which are
Tata Power Delhi Distribution Ltd. (TPDDL)
BSES Rajdhani Power Ltd. (BRPL)
BSES Yamuna Power Ltd. (BYPL)
New Delhi Municipal Council (NDMC)
Military Engineering Services Delhi (MES)
Establishing and maintaining substations at various locations in Delhi for proper
transmission of electricity until now it has set up 4 substation of 400 KV and 35
substation of 220 KV.
Laying and maintenance of Transmission lines of 400 KV and 220 KV for proper
transmission of electricity and reduce transmission losses.
10. Customers of Organization
Delhi Transco Ltd is a Transmission company and its clients are the distribution companies
the DISCOMS which are responsible for providing electricity to the consumer.
Tata Power Delhi Distribution Ltd. (TPDDL) - Tata Power Delhi Distribution Limited is a joint
venture between Tata Power and the Government of NCT of Delhi with the majority stake being
held by Tata Power Company (51%). It distributes electricity in North & North West parts of
Delhi and serves a populace of 7 million.
BSES Rajdhani Power Ltd. (BRPL) – A joint venture of Reliance Infrastructure Ltd. and Govt. of
NCT of Delhi with majority stake being held by Reliance Infrastructure Ltd. (51%) and is
responsible for distribution of electricity in in 21 districts across South and West areas of Delhi.
BSES Yamuna Power Ltd. (BYPL) - A joint venture of Reliance Infrastructure Ltd. and Govt. of
NCT of Delhi with majority stake being held by Reliance Infrastructure Ltd. (51%) and is
responsible the company serves its customer base through 3 Circles (South-East Circle, North-
East Circle and Central Circle).
Military Engineering Services, Delhi (MES) - The Military Engineer Services (MES) is the premier
construction agency and one of the pillars of Corps of Engineers of the Indian Army which
provides rear line engineering support to the Armed Forces.
New Delhi Municipal Council (NDMC) – It is responsible for providing electricity to all the
offices either govt. or private, schools, etc. and covers an area of 43.7 km2.
11. Data Analysis and Interpretation
To understand the E-Tendering process we will look over the various Terminologies used and
Documents alongside the steps involved in E-Tendering.
E-Tender :
A tender is a formal offer to perform work in return for payment. ’Work’ is the supply of goods
or service or both. Organization who requests for tender are called “Buyers” and organization
who respond to tender requests are called “Suppliers”. An E- Tender is simply putting up that
tender online and receiving bids for that tender electronically on a centralized website.
Types of E-Tender :
Various types of e-tenders which are used in the DTL which are listed below :
Open Tender : A bidding process that is open to all qualified bidders and where the sealed bids
are opened in public for scrutiny and are chosen on the basis of price and quality. Also called
competitive tender or public tender.
12. Limited or Closed Tender: The process of selling a product by inviting a select group of
potential suppliers to provide their lowest written offers by a specified date.
Single Tender: The process in which only single source of supplier is available then single
tender is addressed to the selected supplier, like in case of OEM maintenance.
International Competitive Bidding: The process in which the tender process is open to
suppliers having company registered outside India.
Expression of Interest (EOI): An EOI is an invitation process involving the marketplace, to
provide information to the company of their potential and ability. This process may in turn
lead to a tender process or directly to a negotiation with one or several preferred suppliers.
13. E- Tendering Process :
The Tendering process can be divided into six stages. These stages are as shown below:
Stage I: Preparation of Requisition : Understanding the need of the requirement raised, or works
to be done. Deciding on the budget to be allocated to the project, Deciding about the time limit
and creating a project management plan.
14. Whenever requirement arise for procurement of any goods or service in any department a
purchase requisition is created on the SAP system using the Transaction Code (ME51N).
Login Screen of SAP
15.
16. Stage II : Approval of Tender : Discussion and decision on the type of tender to be used on the
basis of the type of need, deciding about the EMD and Tender Fee. Deciding on award criteria
whether L1 or H1. Deciding on the number of covers, form of contract and obtaining digital
certificates, generation of password, defining of server clock, tender schedule and timeline
of downloading, uploading, and opening of bids.
Covers :
Covers in Tender means the number of envelope in which you have to submit your bids for the
tender titling first cover as “Fee/PreQual/Technical” containing information about EMD and
other document and second cover as “Finance” means the Price Bid.
Earnest Money Deposit (EMD) :
Earnest Money Deposit is a kind of security deposit taken by the tender floating organization
so that a bidder does not submit a dummy bid, it is charged so that only people who are
serious in doing work will apply to tender. It usually takes up to 5 % of the tender value. It is
kept with the organization in form of DD or Banker’s Cheque and is never en-cashed.
17. Approval is mapped over the SAP using Release Strategy. Release strategy means approving
the document for processing further by the authority with the power of controlling the
procurement process. It is a fall-safe option included in SAP in order to keep check that
people who are not authorized to raise procurement requisition doesn’t do so and are kept in
check. Release strategy is invoked using the Business Workflow where the authority receive
the requisition for his/her approval
Purchase Requisition Release Strategy Screen
18. Stage III : Preparation of Tender Documents : After getting the requisition approved the
request is forwarded to the DGM (T) M&S or DGM (T) Contracts under the Contracts and
Material Management (C&MM) department through proper communication channel and the
tender is created and uploaded along with the relevant documents on the websites. There are
various type of tender documents generated during issue of tender, some of which are
explained below:
1. Pre-Qualification/Qualification Requirement : These documents shall contain eligibility
criteria, detailed evaluation criteria for assessment of capabilities of Tenderers and the
Performa for submission of details/documents required for assessment of eligibility / detailed
evaluation.
2. Instruction To Tenderers (ITT) : This document contain instruction for the bidders as to how
to apply for tenders, fill in the details, whether the tender fee and EMD are to be submitted
in person or online, details about the pre-bid meeting.
19. 3. General Conditions of Contract (GCC) – It is a document containing information regarding the
various terminology used in the contracts, the obligations of the party awarded tenders,
conditions under which contract will be terminated, conditions regarding payment,
jurisdiction conditions for settling dispute and other conditions.
4. Special Conditions of Contract (SCC) – It is a contract which is applicable only for the current
project it is prepared for and has conditions vary from GCC to accommodate any changes or
special demand the project requires.
5. Technical Specification - The technical specification is the most important section of the
tender document, both for the procuring organization as well as for the bidders, since it is
the specification which sets out precisely what characteristics are required from the
materials, plant and equipment, services, or site activities being sought by the procuring
organization.
Sample Technical Specification
20. 6. Technical Deviation : It is a document which specifies the deviation from the technical
conditions mentioned in the technical specification document for reasons as need of the
project or maybe a better technology is available with the tenderer.
7. Deviation from GCC : This is a document which specifies the deviation from the general
condition of contract maybe due to the nature of the work or of any other arrangement
between the procuring organization and tenderer.
8. Bill of Quantity (BoQ) : Bill of Quantity is a document which contains the details of all the
materials being supplied along with their quantity and the rate of each item filled by the
tenderer. The Bill of Quantities is used to calculate the Contract Price. The tendered shall be
paid for the quantity of the item supplied at the rate in the Bill of Quantities for each item.
Sample of Bill of Quantity
21. Stage IV : Invitation of Tender : In this process the tender is published electronically on
website inviting the parties who are registered on the website to participate in the tender
process electronically, submission of bids online along with uploading relevant documents and
payment of Tender fee and EMD online or offline as required.
Delhi Govt. E-Procurement Website
22. Stage V : Tender Evaluation : Checking tenders received in proper format with all the
documents required. Opening of the bids according to the bid system i.e. Single Part Bid or
Two Part Bid starting with EMD, Qualifying Requirement, Technical and then Price bid to find
the L1/H1 bidder as per case. Eliminating informal and incorrect bids. The bid system is of
two type :
Single Part Bid : In single bid system the techno-commercial bid and price bid are opened
together at the same time and then the L1 is selected from them.
Double Part Bid : In double part bid system first the techno-commercial bid is opened first
and only those vendors price bid will be opened whose techno-commercial capability is found
at par of company requirement and L1 is selected from them.
23. Stage VI : Award Contract : The bidder selected in the processing of the tender will be awarded
the contract after pre-bid meeting where signing of rate contract is done to bide the bidder for
a fixed rate on the procuring item until the contract is not void or end. A Letter of Acceptance
may be issued as confirmation of awarding of tender to the bidder. Awarding of contract is
mapped over SAP as shown below.
Create Request for Quotation (RFQ): After opening of tender a Request for Quotation is created
against the Purchase Requisition using the Transaction Code (ME41) for the vendors who has
been found the L1 bidder in the tender.
RFQ creation screen
24. The “RFQ Date” is the opening date of the E-Tender on the website when the tender will be
available to be downloaded and submit quotations against it & “Quotation Deadline” is the
last date of submission of quotation against the E-Tender.
The “Collective Number” mentioned above is the Tender No of the tender published on the
procurement website.
25. Create vendor in SAP : The Vendor who has been selected as the L1 against the tender
floated if his data is already maintained in the organization SAP system then we move on to
creating Purchase Order against that vendor else we create the vendor in the organization
SAP system using the Transaction Code (FK01).
Vendor Details Display after Creation
26. Create Purchase Order : After selecting the proper vendor using the E – Tendering process a
purchase order is to be created against the vendor in the SAP system using the Transaction
Code (ME21N).
Purchase Order Creation Screen
28. Purchase Order Release Strategy : Release strategy means approving the document for
processing further by the authority with the power of controlling the procurement process.
It is a fall-safe option included in SAP in order to keep check that people who are not
authorized to raise procurement requisition doesn’t do so and are kept in check. Release
strategy is invoked using the Transaction Code (ME51N).
Purchase Order Release Strategy
29. Goods Movement : When the vendor supply us with the goods for which the whole procurement
process was invoked to update those goods into stock inventory it is done in the SAP system
using Transaction Code (MIGO).
Goods receipt creation screen
30. Service Entry Sheet : Service Entry Sheet is used to make entry for the services availed by the
vendor maybe like installation of transformer or maintenance which cannot be inventoried.
The service entry sheet is created in the SAP system using the Transaction Code (ML81N).
Service Entry Sheet Creation Screen
31. Parking Invoice : After entering all the details in the service entry sheet and updating the
stock after checking it properly the final step is to create invoice and park it so that the
financial department can clear it and settle the payment of the vendor. Parking of invoice in
the SAP system is done by using the Transaction Code (MIR7).
Parking Invoice Screen
34. Conclusion
From the study conducted at the Delhi Transco Ltd to understand their
procurement process through E-Tendering and how SAP is utilized to ease up
that process after studying the whole process the following conclusion can be
drawn :
ERP system has helped in interconnecting the different department of Delhi
Transco Ltd and helped in creating a seamless communication between them.
Use of E-Tendering process has helped the Delhi Transco Ltd. achieve the Govt.
objective of going digital for all procurement process and currently running 80-90%
of its Tendering procedures online.
E-Tendering has helped in increasing the scope of the potential vendors for the
organization as International Competitive Bidding is possible only because of E-
Tendering.
E-Procurement website run by the Govt. has also resulted in ease of doing business
as the people have to deal with less paperwork and can apply to various tenders of
various organizations under one central, synchronized & real-time running website.
35. Recommendation
After closely studying the processes being followed at the Delhi Transco Ltd.
for the E-Tendering and procurement process the following recommendations
are suggested to the organization.
The Quotation maintenance for all the vendors who have applied to the E-Tender is
not done in the SAP system so recommended to use that functionality of the SAP
system.
Recommended to use the price comparison feature (ME49) available in SAP system
to select the L1 vendor.
36. Limitations
The data of tender is private to the organization so access to bids and other
tender document was not available.
Procurement data and the other tender documents are only available to the
bidders who are registered to the e-procurement website.
37. References
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[3] DTL ERP/IT Department, Retrieved From: http://www.dtl.gov.in/Content/23_1_ProjectOjas.aspx
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