The document discusses Ariba Spot Buy, a solution for managing non-contracted or "spot buy" spending. It summarizes the challenges of managing spot buy spending, which makes up 15% of indirect spending. Ariba Spot Buy allows users to search for and purchase non-contracted items while maintaining procurement control and visibility. The presentation features representatives from Westinghouse and Pfizer discussing their adoption and best practices with Ariba Spot Buy. It concludes with a Q&A session.

1. Spot Buy - Experience Convenience and Take
Control of Your Non-Contracted Spend
James Tucker, Ariba Spot Buy, Go-to-Market
Jason Seibert, Westinghouse, Global Shared Services
Scott LaGois, Pfizer, Global Procurement / March 15, 2016
Public

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Agenda
Introduction – James Tucker
 The state of non-contracted / non-sourced spend
– Challenges
– Ariba Spot Buy
– Demo
Featuring procurement leaders from Westinghouse and Pfizer
 Westinghouse – Jason Seibert, Global Shared Services
 Pfizer – Scott LaGois, Global Procurement
Q&A

3. Introduction
James Tucker

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The spot buy challenge
15% of indirect goods are not sourced and difficult to manage
• High volume of transactions
and suppliers
• Gaps in tools, reporting and
compliance
• Too costly to involve sourcing
and procurement
Why difficult to manage?
S p o t B u y
STRATEGIC
• Sourced, complex
• Category managers
• RFx and auctions
• 4+ weeks
TACTICAL
• Preferred suppliers
• Ad-hoc demand
• 3-bids-and-a-buy
• 1-4 weeks
SPOT BUY
• Not sourced; non-contract
• Not in company catalog
• Employees and
procurement
• Need immediately
20% 40% 60% 80% 100%
$
$$
$$$
$$$$
S U P P L I E R S
What if an employee cannot find an item they need in the company catalog?
What if a seller has the item, but they are not under contract?
?

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Common spot buy categories
• Forklift
• Generator
• Food Items
Other Urgent and
Unanticipated Items
• Ceiling Tiles
• Security Cameras
• Supplies
Facilities and
Maintenance
• Standing Desk
• Pink iPad Cover
• Ergonomic Chair
Office Furniture &
Supplies
• Monitor Stand
• 3D Printer
• Docking Station
Technology and
Equipment
• Safety Gloves
• Heating Unit Parts
• Air Compressor
MRO and
Industrial Supplies
VP of Procurement Facilities Manager Executive Admin
Needs to replace a broken
security camera that is not
sourced
Needs to reduce backlog on
tactical purchase requests to
improve customer satisfaction
Needs to get a replacement for a
power cord his boss left at the
hotel on his last trip

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SHIP
Ariba Spot Buy - find and buy non-sourced goods
The perfect balance of user convenience and procurement control
ECOSYSTEM
OF SUPPLY
APPROVE PAY
SEARCH
• Filtered suppliers and content
• Thousands of categories
• Regionally available supply*
• Simple user experience
• Configuration and workflow
• Secure payment
• Visibility into detailed data
BUYING
ORGANIZATIONS
Ariba Procurement
ANALYZE FILTER
Seller Direct
Marketplaces
• Reduce time and effort to find and buy non-sourced goods
• Bring non-sourced spend under control
• Expand procurement’s ability to better serve their customers
• The use of Ariba Spot Buy feature is subject to regional availability and is
currently available for U.S. domestic buying only.

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Find and buy
Quickly find items not available in your corporate catalog with Ariba Spot Buy
New catalog tabs
• Preferred content from the
Company Catalog tab
• Spot Buy Catalog tab for
non-sourced goods
Advanced search
refinement filters:
• Categories
• Price range
• Seller type
• Condition (new, used)
• Sort (price, distance)
A submitted Purchase
Requisition is routed
for approval

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What sets Ariba Spot Buy apart
The perfect balance of convenience and control
• Only solution to combine procurement tool
with broad and growing ecosystem of supply
• Simple user experience that will reduce
time and effort for finding and buying
non-sourced goods
• For the first time, deliver configurable
business controls and workflow for
non-sourced goods
• Complete visibility and control of
your spot buy spend
• Increase Procurement’s strategic value
and ability to serve their customers
Ariba Spot Buy makes
procurement of non-sourced
goods simple while
maintaining corporate
visibility and control

9. Westinghouse
Jason Seibert

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Spot Buy Adoption
Challenge
Solution
Benefits
What’s next
Westinghouse – Jason Seibert
P2P Transformation Program Manager
• Provides day-to-day leadership for the Westinghouse Shared
Service Center SAP Data Governance, Global Procurement Process
Support and Document Control teams
• Prior to Westinghouse, Jason successfully directed large scale
programs in the public sector for PricewaterhouseCoopers.
• Jason is a Certified Project Management Professional (PMP) and
holds a Bachelor of Science degree from the Pennsylvania State
University and an MBA from the University of Pittsburgh’s

11. Pfizer
Scott LaGois

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Pfizer – Scott LaGois
Spot Buy Best Practices
Policy and Procedures
Communications and Training
Categories and Spend Analysis
Measurement and Management Global Procurement for Pfizer
• Responsible for managing all aspects of the
company’s suite of SAP Ariba tools and functions
including Sourcing, Contracts, Savings, Analysis,
Buyer, Services Procurement and SIPM
• Lead for the Upstream Team responsible for managing
Pfizer’s On-Demand Sourcing platform
• leading the implementation of Ariba Spot Buy at Pfizer

13. Q&A
Panel

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15. Spot Buy - Experience Convenience and Take
Control of Your Non-Contracted Spend
James Tucker, Ariba Spot Buy, Go-to-Market
Jason Seibert, Westinghouse, Global Shared Services
Scott LaGois, Pfizer, Global Procurement / March 15, 2016
Public