SharePoint Saturday Richmond - So you want to implement SharePoint 2010, what now?
1. So You Want to Implement
SharePoint in Your Organization...
Now what?
What Is SharePoint – Business/End User
Edmond Avanesian
Booz Allen Hamilton
#SPSRIC
2. Thank you for being a part of the THIRD
SharePoint Saturday Richmond!
• Please turn off all electronic devices or set them to vibrate.
• If you must take a phone call, please do so in the hall so as not
to disturb others.
• Feel free to “tweet and blog” during the session: #spsric
• Thanks to our sponsors:
#SPSRIC
3. Intro
• Edmond Avanesian, PMP
– Lead Associate at Booz Allen Hamilton
– Commercial
• Systems Integrator
• Fortune 500
• Legal, Marketing/Advertising, Health, Mortgage, Aerospace…
– Federal
• Civil, DoD
• HSPD12/PIV Card, SharePoint, Social Networking/Collaboration
– Email: avanesian_edmond@bah.com
– Twitter: @eavanesian
– Survey
#SPSRIC
5. Agenda
• About SharePoint 2010
• Questions to answer BEFORE implementing
• Readiness
– Organizational
– IT
– End-User
– Training
#SPSRIC
6. Take Away Lessons
1. Paradigm Shift
– This is not the application platform of previous
generations
2. You don’t... can’t treat SharePoint
like any other type of project
#SPSRIC
8. What Is SharePoint?
• “Microsoft SharePoint 2010
makes it easier for people
to work together. Using
SharePoint 2010, your
people can set up Web sites
to share information with
others, manage documents
from start to finish, and
• “SharePoint server farms can host web
publish reports to help sites, portals, intranets, extranets,
everyone make better Internets, web content management
systems, search engine, wikis, blogs, social
decisions.” - Microsoft networking, business intelligence, workflow
as well as providing a framework for web
application development.” - Wikipedia
#SPSRIC
9. About SharePoint 2010
ASP.NET 2.0 ASP.NET 4.0
Site Server
ASP.NET 1.0/1.1 ASP.NET 3.0/3.5
SPS 2003 SP 2010
SPS 2001 MOSS 2007
CMS 2001 CMS 2002
Commerce
Server
#SPSRIC
14. Available Templates
• Assets Web Database • Group Work Site
• Basic Meeting Workspace • Issues Web Database
• Basic Search Center • Multipage Meeting Workspace
• Blank Meeting Workspace • My Site Host
• Blank Site • Personalization Site
• Blog • Projects Web Database
• Business Intelligence Center • Publishing Portal
• Charitable Contributions Web • Publishing Site
Database • Publishing Site With Workflow
• Contacts Web Database • Records Center
• Decision Meeting Workspace • Social Meeting Workspace
• Document Center • Team Site
• Document Workspace • Visio Process Repository
• Enterprise Search Center
• Enterprise Wiki * New to SharePoint 2010
• FAST Search Center
#SPSRIC
18. What SP2010 Isn’t (cont’d)
• NOT an out of-the-box, completely
integrated system
• NOT an application (like Word, Excel or
PowerPoint)
• NOT a social network system by itself
• NOT a collaboration system by itself
#SPSRIC
19. Review: About SharePoint 2010
• History of SharePoint
• What SP2010 Is (Could Be)
• What SP2010 Isn’t
#SPSRIC
20. Recap: Take Away Lessons
1. Paradigm Shift
– This is not the application platform of
previous generations
2. You don’t... can’t treat
SharePoint like any other type of
project
#SPSRIC
22. Good Quotes 1
• More often than not, the key issues
influencing the success of a SharePoint
solution are organizational and political
• Be inclusive rather than exclusive as you
identify key stakeholders. It’s important
to gather as much business user
support for your solution as possible.
#SPSRIC
23. Good Quotes (cont’d)
1
• Be sure to include end users in your key
stakeholders… these are the people who
will help make your solution successful (or
not).
• In addition to traditional department or
business executives… include employees
who may not have the title but who are
influential in the business. These people…
help drive your success because many
people trust them.
#SPSRIC
25. Vision (cont’d)
• Make it easier for people to • ...by providing a centralized
work together location for people to find what
they need
• ...by having open communities
• Enable collaboration and information/knowledge
sharing through wikis, blogs,
forums
• ...by allowing for security
• Document management controlled locations that can be
used for versioning
• ...by combining the disparate X
• Portal number of home-grown intranet
solutions
• ...by
• Eliminate (reduce) email
• ...by
• Increase ROI
#SPSRIC
28. Governance
• How SharePoint will be managed
– Roles
– Responsibilities
– Rules
– Back end (hardware, farm, application, database
configuration, and maintenance) and the
– Front end (information architecture, taxonomy, and user
experience).
#SPSRIC
29. Communication
• Think about communications as a “lifetime,”
not “one-time,” process.1
• Types of (strategic/targeted) Communication
– Intra-project
– Stakeholder(s)
– Community
#SPSRIC
30. Review: Questions BEFORE implementing
• Vision
• Definitions
• Critical Success Factors
• Governance
• Communication
#SPSRIC
31. Recap: Take Away Lessons
1. Paradigm Shift
– This is not the application platform of
previous generations
2. You don’t... can’t treat
SharePoint like any other type of
project
#SPSRIC
34. Org: Funding
– Short vs. Long Term
– Licensing
– 3rd Party Add-ons
#SPSRIC
35. Org: Funding
• SharePoint Standard vs. Enterprise vs. Internet
• Types of implementation
– Single Server, Small, Medium, Large, Very Large
Farm
#SPSRIC
36. Org: Funding
• SharePoint Standard vs. Enterprise vs. Internet
• Types of implementation
– Single Server, Small, Medium, Large, Very Large
Farm
$ $ $$ $ $
$ $ $
$ $ $
$$
$$ $
$$ $ $$
$$ $$ $$
$$ $$ $
$$ $$
#SPSRIC
$
37. Org: Culture
– Open to change?
– Tech savvy?
#SPSRIC
38. Org: Requirements
– Who is the system for?
– Have requirements been determined?
– Who can/should help identify
requirements (before and after project
is underway)
#SPSRIC
40. Recap: Take Away Lessons
1. Paradigm Shift
– This is not the application platform of
previous generations
2. You don’t... can’t treat
SharePoint like any other type of
project
#SPSRIC
48. Recap: Take Away Lessons
1. Paradigm Shift
– This is not the application platform of
previous generations
2. You don’t... can’t treat
SharePoint like any other type of
project
#SPSRIC
50. COMMUNICATION COMMUNICATION COMMUNICATION COMMUNICATION
End-User Readiness
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION COMMUNICATION COMMUNICATION COMMUNICATION
• COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION COMMUNICATION COMMUNICATION COMMUNICATION
• Buy-in: Do you have any?
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION COMMUNICATION COMMUNICATION COMMUNICATION
– “Champions”
COMMUNICATION COMMUNICATION COMMUNICATION COMMUNICATION
– Key Stakeholders
COMMUNICATION COMMUNICATION COMMUNICATION COMMUNICATION
COMMUNICATION COMMUNICATION COMMUNICATION COMMUNICATION
– Local “Go-to techs”
COMMUNICATION COMMUNICATION COMMUNICATION COMMUNICATION
COMMUNICATION COMMUNICATION COMMUNICATION COMMUNICATION
COMMUNICATION COMMUNICATION COMMUNICATION COMMUNICATION
• Deployment Strategy
COMMUNICATION COMMUNICATION COMMUNICATION COMMUNICATION
COMMUNICATION COMMUNICATION COMMUNICATION COMMUNICATION
– Pilot
COMMUNICATION COMMUNICATION COMMUNICATION COMMUNICATION
COMMUNICATION COMMUNICATION COMMUNICATION COMMUNICATION
– Complete Rollout
COMMUNICATION COMMUNICATION COMMUNICATION COMMUNICATION
– Migration?
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION
COMMUNICATION
#SPSRIC
51. End-User Readiness
• One-stop-shop?
• What are the current processes?
• Manage user expectations!
– Remember: Swiss army knife, Ferrari, etc.
• COMMUNICATION
– Just in case we forgot to mention it before
#SPSRIC
53. Recap: Take Away Lessons
1. Paradigm Shift
– This is not the application platform of
previous generations
2. You don’t... can’t treat
SharePoint like any other type of
project
#SPSRIC
56. Training Strategy (cont’d)
• Shotgun • Surgical Knife
– Pros: – Pros:
• Set of few processes • Strategic Deployment
being overhauled • Targeted Audience
• Mandated to use new • Can create an
system expanded curriculum
• Same Training – Cons:
• Target for Everyone • Time intensive to
– Cons: prepare and deliver
• Covers only specifics
of few processes
• General training
#SPSRIC
57. Training Strategy (cont’d)
Stakeholders
By Group
By Function
Who?
In-person
Basic Features
Virtual Classroom
How? What? Advanced Features
Recorded Webinar Successful Custom Features
Training Center (How-To)
Training Refresher
Strategy
Where? When? One-time
Central Training Facility
Desk Side One-on-One Continuous
Brown Bag / Lunch and Learn
“Office Hours”
#SPSRIC
58. Training Readiness
• Training Strategy
– Basic 101, 102, …
– Advanced Custom
• Training Material
– Create from scratch
– Reuse existing
#SPSRIC
60. Recap: Take Away Lessons
1. Paradigm Shift
– This is not the application platform of
previous generations
2. You don’t... can’t treat
SharePoint like any other type of
project
#SPSRIC
61. Review: Agenda
• About SharePoint 2010
• Questions to answer BEFORE implementing
• Readiness
– Organizational
– IT
– End-User
– Training
#SPSRIC
65. SharePint
Everyone is invited to SharePint
Immediately following SharePoint Saturday Richmond
(or around 6:20 PM)
Meet at aloft Richmond West
3939 Duckling Drive
Glen Allen, VA 23060
(down the street from Dave & Buster’s)
Then we will hop to the next location
and the next within walking distance!
SharePint: a gathering of SharePoint enthusiasts for fun, food, and drink.
#SPSRIC