This session discusses the various ways Lync, Exchange, SharePoint and Office Web Apps can become better with regard to communication and collaboration by being joined together. We will do a non-technical overview of features such as Skill Search, Site Mailbox, Task Synchronization and more that are only made possible by them working together as well as see how they can boost productivity in a real life scenario.
The company starts a new Internal IT Project and we’re in charge of building a team and realizing the project.
Things always seem to work out better when you find the right people for the job. The problem is: how do you find the right people without wasting lots of time tracking them down?
Before SharePoint, there was no centralized way of finding the Experts in your organization. We either had to ask someone or go trough the CV’s.
SharePoint solves this problem. It gives you a single place to connect with experts across your organization, whether they’re in the office down the hall or on the other side of the globe. Now, you can quickly get the answers and information you need to make the right decisions, avoid reinventing the wheel, and improve your work.
With Lync and Microsoft SharePoint Server integration, Lync users can do the following:Use the Skill view, in Lync search results, to search Microsoft SharePoint Server 2013 My Site pages for people with specific skills or expertiseAccess their SharePoint Server 2013 My Site profile page from the Lync - Options dialog boxOn a SharePoint Server page, view a user’s Lync presence indicator and its associated menu or contact card
Email and documents are traditionally kept in two unique and separate data repositories. Most organizations collaborate using both mediums. The challenge is that both email and documents are accessed using different clients. This usually results in a reduction in user productivity and a degraded user experience.http://technet.microsoft.com/en-us/library/jj150499(v=exchg.150).aspx
What the company would like users to do to share a document is: Open internet ExplorerGo in SharePointUpload the documentGet the LinkOpen OutlookSend the email with the link inside
Send the email with the document inside to all the users.
When one project member files mail or documents using the site mailbox, any project member can then access the content. Site mailboxes are surfaced in Outlook 2013 and give users easy access to the email and documents for the projects they care about. Additionally, the same set of content can be accessed directly from the SharePoint site itself. With site mailboxes, the content is kept where it belongs. Exchange stores the email, providing users with the same message view for email conversations that they use every day for their own mailboxes. Meanwhile, SharePoint stores the documents, bringing document coauthoring and versioning to the table. Exchange synchronizes just enough metadata from SharePoint to create the document view in Outlook (e.g. document title, last modified date, last modified author, size).
Every Project has meetings… and therefor Meeting Notes.
Now, when you create a team site, a OneNote shared notebook is automatically created as part of the site. You can use this notebook to capture, compile, and share information.
Every Project also has Tasks. But, how often do we work on only one project?
The benefits of integrating the four systems together doesn’t stop at SharePoint. Lync, Exchange and Office Web Apps have quite a few cool features on their own. To finish the presentations, let’s do a click and talk demo of the features you currently see on the screen!
SharePoint Saturday Albany 2014 - The Fantastic 4 of Communication and Collaboration!
of Communication and Collaboration
SharePoint Saturday Albany
Site Mailbox (Exchange and
Access Documents and
Emails in One Place
Replaces Public Folders and Shared Mailboxes
Allow access to both documents and email through the same client interface
(Outlook or SharePoint)
Encourage Collaboration and Productivity by uploading
documents in SharePoint Directly trough Outlook!
How do you keep track of
what happens in your
• Dedicated Note Taker
• Compiles “Meeting Minutes”
• Sends them by email to everyone
Team Notebook (SP & OWA)
Keep Notes and Edit
Team Notebook (SP & OWA)
Keep Notes and Edit
Using a shared notebook with a SharePoint site enables you
to share your information with others. For example, your
team can use a shared notebook to do the following:
• Brainstorm on a project
• Collect reference material
• Record and share meeting minutes
• List action items
Task Synchronization (Exchange –
All your tasks in one place
Consolidate and synchronize SharePoint tasks from multiple team or
project sites into a users MySite.
Through the consolidation of individual tasks and calendars into one
centralized location, users can rest assured that they are fully aware of
all expiring deadlines and upcoming events.
Enhanced Search (SharePoint &
Find the right documents fast
Document Preview in Search
View Full Documents without ever leaving the Search page
Save it Directly as a PDF from the search page.
View Main Chapters of the document
Other Features (Exchange, Lync &
It’s not all about
Lync PowerPoint Presentations
Office Web Apps in Outlook Web Access
Instantly translate Word Documents in Outlook Web Access
Save as PDF from Outlook Web Access
Chat from the Browser