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m-biblio
Bibliographic management on mobile devices

#mbiblio

Mike Jones, Senior Technical Researcher
IT Services R&D




Using emerging learning and research technologies to enable excellence
Background

•Investigate the use of mobile devices as a tool to
collecting and managing bibliographic data
•Collaboration between the Library and IT Services at
the University of Bristol
•JISC-funded project in the m-library innovation
programme (1 November 2011 to 31 July 2012)




                                     IT Services R&D / ILRT
3
Devices have lots of sensors and
connectivity ...


              Camera       Accelerometer
        GPS    Compass Network Access

            Near Field Communication
              (on some recent Android devices)



               ... what can we use in capturing
         bibliographic data and usage information?
             Can we provide something useful?


                                   IT Services R&D / ILRT
4

Design a useful tool for students ...




                            IT Services R&D / ILRT
4

Design a useful tool for students ...




                            IT Services R&D / ILRT
5

... but also provides the Library with statistics




                            IT Services R&D / ILRT
6

 Student Survey and Workshop

•User experience expert ran a survey and workshop
•67 students responded to the survey
•10 students attended a 2 hour workshop. Mix of
subject areas (undergraduate, taught post graduate
and research postgraduate)
•Students not initially told about the aims of the
m-biblio project




                                     IT Services R&D / ILRT
7
Approximately how many references do you
put in your essays?

                                              1-5
            4%                                5-10
                       18%                    10-20
    36%                                       > 20




                 42%




                             IT Services R&D / ILRT
8
What tends to be the approximate ratio of
books to journal articles in your reference
list?

         6%

   19%                       25% Books / 75% Articles
                    36%      50% Books / 50% Journals
                             75 % Books / 25% Journal Articles
                             Pretty much all journal articles
                             Varies too much to say

   19%

              20%




                           IT Services R&D / ILRT
9

How do you usually find your references?


        4%
  17%        23%

                       Online citation databases (e.g. Web of Knowledge)
                       Google Scholar
                       University library system
                       Reading lists provided by lecturers
                       Other
 24%
             31%




                          IT Services R&D / ILRT
10

Where do you store your references?


       7% 1%


 17%
                        In word processor format (e.g. Word)
                        Using bibliographic software (e.g. EndNote)
                        In a hand-written notebook
                        I don’t store my references
                58%
                        Other
 16%




                         IT Services R&D / ILRT
11
   What’s your biggest frustration about
   managing references?
                                                      Inputting the data into Endnote

 “Citing the reference in the correct format”

                  “Copying the reference format easily from a paper”



“Different lecturers have different preferences for
style of referencing, so its difficult to know what
style to choose.”


                                    “Having to put them all in the exact harvard
   “Time-consuming”                 style of referencing”




                                                       IT Services R&D / ILRT
12
    If you could design a simple piece of
    software to help you manage your
    references better, what would it do?
 “Compile them, format them to the desired style
 and alphabetise”

                            “It would automatically put them in alphabetically
                            order and split them into the types of references
                            they are e.g. books, journals etc”


“Quick and easy to learn, will format in necessary style”



                        “Take the journals and books you’ve read and write
                        them in the correct format”




                                                      IT Services R&D / ILRT
13

Response from Library Staff


“It is interesting that EndNote / EndNote Web
can deliver on most of the requirements given in
6. However, making the students aware of this
and encouraging them to make use of it is
another thing.”


                           Very sad to see that only 14% are using
                           Endnote, yet almost all of them want something
                           that has the capabilities of Endnote! Attendance
                           this year at Endnote Web sessions was very
                           low, so we are clearly not getting to all those
                           who need it.




                                                   IT Services R&D / ILRT
14

Workshop - Pain Points

•Lack of uniformity - different lecturers in the same
department have different requirements
•Students used a range of methods for collecting
references - pen and paper to Endnote
•Software didn’t work as the students expected




                                    IT Services R&D / ILRT
15

Workshop - Ideas for using mobile devices

•Scan barcodes
•OCR text for references
•Format references to common
formats - customisable
•Manage reference lists
•Export references to text/PDF
and Word
•Share references via email, text
and store in the Cloud



                                    IT Services R&D / ILRT
16

To develop something useful ...

•It needs to help the students create accurate
 references easily
•It needs to be simple and
 intuitive to use
•It should fit within their
 workflow - export to
 Endnote or Word




                                   IT Services R&D / ILRT
17

Architecture
                                                          Aleph

        Query



                  Web Service
        Results                                          COPAC




                                                         CrossRef

                   Statistics




                                IT Services R&D / ILRT
18

 Technologies
Server-side
 •Java API for RESTful Web Services (JAX-RS)
 •Simple API for XML (SAX)
 •Marc4J
Client-side

 •iOS 5.1(iPhone 3GS/4/4S, iPod Touch 2nd/3rd generation, iPad)
 •Core Data (local database)
 •ZBar bar code reader API

                                            IT Services R&D / ILRT
19

Near Field Communication
•NFC is a set of standards that allow devices to
 establish radio communication when in close contact
•Standards cover protocols and data exchange formats
 and are based upon RFID
•Bristol City Council are looking at initiatives to
 promote the use of NFC in the city
•It would be great if we could read
 Library RFID tags with a phone ...




                                      IT Services R&D / ILRT
20

 NFC/RFID and the Library

•The Library piloted using RFID in the Chemistry
branch Library
•Plans to put RFID tags in stock across all branches
•However ... the tags used by our Library can’t be read
by NFC capable devices :-(




   Project has requested that NFC and recent RFID
    Library standards be considered by the Library
                     RFID project

                                   IT Services R&D / ILRT
21

 Camera

•Use the camera to scan barcodes
•Use OCR to scan for Digital Object Identifiers
on a page
•You need a camera that
can auto focus:
(iPhone 3GS/4/4S and
 3rd generation iPad)



                                 http://www.flickr.com/photos/coffeegeek/3198844118




                                       IT Services R&D / ILRT
22

 Barcodes

•The Library uses Telepen for stock management - not
supported ‘out of the box’ by open source libraries
•Needed to write a decoder so Telepen was supported




                                   IT Services R&D / ILRT
23

 Fallback input for barcodes

•For devices that don’t have a
camera
• Or a camera can’t read the
barcode (damaged, poor light
etc.)




                                 IT Services R&D / ILRT
24

Examples of data Issues

•Missing information - issue numbers, volume numbers,
page numbers
•Typos in data
•Titles and names all in upper case or lower case
•Author or editor?


  We can help improve accuracy but some curation is
           needed by the user of the app



                                  IT Services R&D / ILRT
25

Demo




       IT Services R&D / ILRT
26

  Further Details

              http://mbiblio.ilrt.bris.ac.uk


Developer:
Mike Jones (mike.a.jones@bristol.ac.uk)
@MrJ1971

Project Manager:
Dave Kilbey (D.Kilbey@bristol.ac.uk)




                                          IT Services R&D / ILRT

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Bibliographic management on mobile devices



  • 1. m-biblio Bibliographic management on mobile devices #mbiblio Mike Jones, Senior Technical Researcher IT Services R&D Using emerging learning and research technologies to enable excellence
  • 2. Background •Investigate the use of mobile devices as a tool to collecting and managing bibliographic data •Collaboration between the Library and IT Services at the University of Bristol •JISC-funded project in the m-library innovation programme (1 November 2011 to 31 July 2012) IT Services R&D / ILRT
  • 3. 3 Devices have lots of sensors and connectivity ... Camera Accelerometer GPS Compass Network Access Near Field Communication (on some recent Android devices) ... what can we use in capturing bibliographic data and usage information? Can we provide something useful? IT Services R&D / ILRT
  • 4. 4 Design a useful tool for students ... IT Services R&D / ILRT
  • 5. 4 Design a useful tool for students ... IT Services R&D / ILRT
  • 6. 5 ... but also provides the Library with statistics IT Services R&D / ILRT
  • 7. 6 Student Survey and Workshop •User experience expert ran a survey and workshop •67 students responded to the survey •10 students attended a 2 hour workshop. Mix of subject areas (undergraduate, taught post graduate and research postgraduate) •Students not initially told about the aims of the m-biblio project IT Services R&D / ILRT
  • 8. 7 Approximately how many references do you put in your essays? 1-5 4% 5-10 18% 10-20 36% > 20 42% IT Services R&D / ILRT
  • 9. 8 What tends to be the approximate ratio of books to journal articles in your reference list? 6% 19% 25% Books / 75% Articles 36% 50% Books / 50% Journals 75 % Books / 25% Journal Articles Pretty much all journal articles Varies too much to say 19% 20% IT Services R&D / ILRT
  • 10. 9 How do you usually find your references? 4% 17% 23% Online citation databases (e.g. Web of Knowledge) Google Scholar University library system Reading lists provided by lecturers Other 24% 31% IT Services R&D / ILRT
  • 11. 10 Where do you store your references? 7% 1% 17% In word processor format (e.g. Word) Using bibliographic software (e.g. EndNote) In a hand-written notebook I don’t store my references 58% Other 16% IT Services R&D / ILRT
  • 12. 11 What’s your biggest frustration about managing references? Inputting the data into Endnote “Citing the reference in the correct format” “Copying the reference format easily from a paper” “Different lecturers have different preferences for style of referencing, so its difficult to know what style to choose.” “Having to put them all in the exact harvard “Time-consuming” style of referencing” IT Services R&D / ILRT
  • 13. 12 If you could design a simple piece of software to help you manage your references better, what would it do? “Compile them, format them to the desired style and alphabetise” “It would automatically put them in alphabetically order and split them into the types of references they are e.g. books, journals etc” “Quick and easy to learn, will format in necessary style” “Take the journals and books you’ve read and write them in the correct format” IT Services R&D / ILRT
  • 14. 13 Response from Library Staff “It is interesting that EndNote / EndNote Web can deliver on most of the requirements given in 6. However, making the students aware of this and encouraging them to make use of it is another thing.” Very sad to see that only 14% are using Endnote, yet almost all of them want something that has the capabilities of Endnote! Attendance this year at Endnote Web sessions was very low, so we are clearly not getting to all those who need it. IT Services R&D / ILRT
  • 15. 14 Workshop - Pain Points •Lack of uniformity - different lecturers in the same department have different requirements •Students used a range of methods for collecting references - pen and paper to Endnote •Software didn’t work as the students expected IT Services R&D / ILRT
  • 16. 15 Workshop - Ideas for using mobile devices •Scan barcodes •OCR text for references •Format references to common formats - customisable •Manage reference lists •Export references to text/PDF and Word •Share references via email, text and store in the Cloud IT Services R&D / ILRT
  • 17. 16 To develop something useful ... •It needs to help the students create accurate references easily •It needs to be simple and intuitive to use •It should fit within their workflow - export to Endnote or Word IT Services R&D / ILRT
  • 18. 17 Architecture Aleph Query Web Service Results COPAC CrossRef Statistics IT Services R&D / ILRT
  • 19. 18 Technologies Server-side •Java API for RESTful Web Services (JAX-RS) •Simple API for XML (SAX) •Marc4J Client-side •iOS 5.1(iPhone 3GS/4/4S, iPod Touch 2nd/3rd generation, iPad) •Core Data (local database) •ZBar bar code reader API IT Services R&D / ILRT
  • 20. 19 Near Field Communication •NFC is a set of standards that allow devices to establish radio communication when in close contact •Standards cover protocols and data exchange formats and are based upon RFID •Bristol City Council are looking at initiatives to promote the use of NFC in the city •It would be great if we could read Library RFID tags with a phone ... IT Services R&D / ILRT
  • 21. 20 NFC/RFID and the Library •The Library piloted using RFID in the Chemistry branch Library •Plans to put RFID tags in stock across all branches •However ... the tags used by our Library can’t be read by NFC capable devices :-( Project has requested that NFC and recent RFID Library standards be considered by the Library RFID project IT Services R&D / ILRT
  • 22. 21 Camera •Use the camera to scan barcodes •Use OCR to scan for Digital Object Identifiers on a page •You need a camera that can auto focus: (iPhone 3GS/4/4S and 3rd generation iPad) http://www.flickr.com/photos/coffeegeek/3198844118 IT Services R&D / ILRT
  • 23. 22 Barcodes •The Library uses Telepen for stock management - not supported ‘out of the box’ by open source libraries •Needed to write a decoder so Telepen was supported IT Services R&D / ILRT
  • 24. 23 Fallback input for barcodes •For devices that don’t have a camera • Or a camera can’t read the barcode (damaged, poor light etc.) IT Services R&D / ILRT
  • 25. 24 Examples of data Issues •Missing information - issue numbers, volume numbers, page numbers •Typos in data •Titles and names all in upper case or lower case •Author or editor? We can help improve accuracy but some curation is needed by the user of the app IT Services R&D / ILRT
  • 26. 25 Demo IT Services R&D / ILRT
  • 27. 26 Further Details http://mbiblio.ilrt.bris.ac.uk Developer: Mike Jones (mike.a.jones@bristol.ac.uk) @MrJ1971 Project Manager: Dave Kilbey (D.Kilbey@bristol.ac.uk) IT Services R&D / ILRT

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