This document provides an overview of Microsoft SharePoint presented by Travis Krampy of All Covered. It discusses All Covered's services and mission to help companies manage information and collaborate more effectively. It then highlights common business challenges such as document management, collaboration, decision making, and complex processes that SharePoint can address. Examples are given of how SharePoint has helped customers through solutions involving document management, collaboration, form development, project management, and migration. The presentation concludes by demonstrating SharePoint's capabilities.

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MICROSOFT SHAREPOINT
Presented by: Travis Krampy
All Covered
Application Development Team

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About All Covered
ALL COVERED
• Division of Konica Minolta Business Solutions U.S.A., Inc.
• One of the nation's leading IT services companies.
• All Covered has local offices in over 25 cities with
more than 600 engineers, and is fully certified
in all major IT technologies.
Our Mission
• To help companies achieve their goals
through better management of
information and more effective
collaboration and communication.

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How much data does a typical
worker produce in one year?
ANNUAL DATA PRODUCTION
a. 100 Megabytes
b. 500 Megabytes
c. 1 Gigabyte
d. 3 Gigabytes
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What percentage of a typical worker’s
day is spent searching for information?
INFORMATION SEARCHING
a. 1 Percent
b. 10 Percent
c. 30 Percent
d. 60 Percent

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How much does lost productivity cost
per year for 1,000 employees?
LOST PRODUCTIVITY
a. $100,000
b. $ 1 Million
c. $ 5 Million
d. $10 Million
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WHAT IS YOUR PLAN?
• As your business grows, so will the amount of documents and data
• Processes and workflows will need to be defined and streamlined.
• Remote data access becomes critical for optimal business operations.

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IS YOUR BUSINESS AT RISK?
• Without an effective and centralized business information system, companies put
revenue, productivity, customer service and compliance at huge risk…
WITH WITHOUT

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COMMON BUSINESS
CHALLENGES
CHALLENGE #1
Content/Document
Management
CHALLENGE #3
Decision
Information System
CHALLENGE #4
Complex Business
Processes/Workflow
CHALLENGE #2
Internal/External
Collaboration

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Common Challenges:
• Lost files/documents
• Multiple versions of document
• No central repository library
• Limited document sharing
Content/Document Management
CHALLENGE #1

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Common Challenges:
• Lack of direct internal communication
and teamwork
• Inability to efficiently search across
different types of content
• Access to critical data needed for
work is hindered
• Remote access to information
is limited/blocked
Internal/External Collaboration
CHALLENGE #2

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Common Challenges:
• Difficulty searching for conditions
that call for a decision
• No effective methodology for developing
and analyzing possible alternative
actions or solution
• Inability to select the proper
course of action
Decision Information Systems
CHALLENGE #3

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Common Challenges:
• An overflow of confusing and highly
difficult procedures
• Complex approval processes that
absorb too much time
• Difficulty in obtaining information
on how to perform tasks/procedures
• No central repository for instructions
on company processes
Complex Business Processes
CHALLENGE #4

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• SharePoint is a web-based platform
developed by Microsoft
• SharePoint can be used to create and
host Intranet, Extranet and Internet sites
• Used by thousands of companies to help
employees, customers and vendors
collaborate and communicate
SHAREPOINT IS
THE SOLUTION!

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• Enterprise Document and Content Management
• Automate Data Governance, Content
Classification and Organization
• Enterprise- and Team-based Project Management
• Business Intelligence Dashboards
• Converting Manual Paper Driven Business Process
to Digital Automated Process
• Enterprise Wide Searching
• The ability to have security restricted search
results on content inside and outside of Microsoft
SharePoint 2013
• Hosting Sites: Intranet/Extranet/Internet
COMMON PROBLEMS WE SOLVE

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• Document Repository
• Role-based security
• Auditing
• Check in/Check out
• Version Control
• Content Approval
Content/Document Management
SHAREPOINT SOLUTION:

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• Collaborate on Documents
• Share Information
• Manage virtual teams
• Presence integration
• Share calendars, discussions
• Office integration
Internal/External Collaboration
SHAREPOINT SOLUTION:

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• Simplify access to data
• Advanced information search engine
• Connect employees with information
and expertise
• Accelerate shared business processes
• Enable employees to make
better-informed decisions
• Share without divulging
sensitive information
Decision Information Systems
SHAREPOINT SOLUTION:

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• Out-of-the-box workflows for initiating,
tracking and reporting
• Simplify everyday business activities
• Access to automated decision support modules
• Streamlined approval process
• Streamlined document processing & create
forms via InfoPath
• Single, integrated platform
• Issue tracking and signature collection
• Help meet regulatory requirements
Complex Business Processes
SHAREPOINT SOLUTION:

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Intranet Sites – for internal communications,
collaboration and information sharing
between employees
Extranet Sites – for external communications,
collaboration and information sharing
between external employees from
other businesses
Internet Sites – for anyone who
wants to publish information
and data from back-end systems
or internal SharePoint to the
internet-based SharePoint
TYPES OF SHAREPOINT
HOSTING SITES

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OUR WORK – INTERNET

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PROBLEM
• The client was faced with an aging SharePoint environment that was running Microsoft Office SharePoint Server
2007 for several websites, which exceed over 70,000 users per day.
• The client needed to control content management and standardized site templates.
SOLUTION
• All Covered implemented a multi-server SharePoint 2013 Enterprise Farm that was integrated with the client’s Active
Directory and utilized Kerberos Authentication.
• All Covered’s Application Development team redesigned the user interface of the Website utilizing modern design
standards including: HTML 5, CSS 3 and jQuery.
• The data migration included seven terabytes of data that was upgraded from Microsoft SQL Server 2005 to Microsoft
SQL Server 2012.
BENEFITS
• Rebranded SharePoint Application.
• Business Process Automation solution (through the use of InfoPath forms and workflows).
• Creation of Reporting Hub (using Kerberos, Microsoft SQL Server Reporting Service, Microsoft SQL Server Analysis
Services and Performance Point Dashboards).
SharePoint 2007 to SharePoint 2013 Migration
SUCCESS STORIES – INTERNET

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OUR WORK – INTRANET

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PROBLEM
• The client was using a SharePoint 2010 environment that was not meeting the needs
of end users. Since the application was not serving an active business function, it had
very limited use.
SOLUTION
• All Covered analyzed the stakeholders needs and worked with the client’s brand
managers to develop a robust user experience which drove continuous traffic to the
site from multiple devices.
BENEFITS
• Upgraded Intranet: All Covered performed a SharePoint 2010 to SharePoint 2013
migration for the client, including a redesign of the SharePoint Application using ‘liquid
design principles’.
• Enhanced Site Navigation: Using SharePoint ‘Managed Meta-data’ to provide term
and search driven functionality around the existing content.
• Customized Team Sites: Incorporating enhanced imagery to aid in effective
communication for different languages.
SharePoint 2010 to SharePoint 2013 Migration
SUCCESS STORIES – INTRANET

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OUR WORK – FORM DEVELOPMENT

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PROBLEM
• The client had a need for a fully customized Travel Request and Expense Claim
application that would interface with their accounting application (Business Plus),
provide Microsoft SQL Reports and automate the approval process.
SOLUTION
• All Covered worked closely with the financial team to outline the technical specifications
and wireframes for the Travel Claim application. A solution was then built which
incorporated Microsoft SharePoint 2013 and InfoPath Form Services.
BENEFITS
• Enhanced Travel Request Form: Automated and task driven approval process with
email notifications and real time status monitoring.
• Backup SQL Database: Interface for submitting data to the clients Accounting
Application using the SQL Server Integration Services package.
Creation of a Travel Request and Travel Claim Application
SUCCESS STORIES – FORM DEVELOPMENT

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OUR WORK – PROJECT MANAGEMENT

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OUR WORK – PROJECT MANAGEMENT

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OUR WORK – PROJECT MANAGEMENT

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PROBLEM
• The client was experiencing difficulties managing all of the different projects they were working on
for their clientele.
• Locating specific task information, resource allocation and providing updates was problematic due
to the numerous areas where project data was being stored.
SOLUTION
• All Covered utilized SharePoint integrated with Microsoft Project Server to create an MS Project
portal for the client, with a customized template for every new project.
• The MS Project template included assigned project staff and managers, project specific
documents, project timelines and tasks assigned to the user, project announcements and
custom forms.
BENEFITS
• Enhanced Project Tracking: Includes assigned tasks by project to verify status, resources, risks,
deliverables and updates.
• Consolidation of Information: Streamlined and effective project management process with
reduced confusion, document loss and document redundancy.
• Improved Client Communication: Enables real-time project status tracking tools.
Enhanced and Streamlined Project Management Process
SUCCESS STORIES – PROJECT MANAGEMENT

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ALL COVERED’S SHAREPOINT SITE

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ALL COVERED’S SHAREPOINT SITE

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ALL COVERED’S SHAREPOINT SITE

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DEMO AGENDA
SHAREPOINT 2013 OVERVIEW
• Slides
NAVIGATING A SHAREPOINT 2013 INTRANET
DOCUMENT MANAGEMENT
• Meta-data
• Check In / Check Out
• Approvals
• Views
• Permissions
• SharePoint Out of the Box Web Part Overviews
• Calendars
• Announcements
• Customized Lists
• InfoPath Form
• Demonstration of a Travel Request Form and Workflow
• SharePoint Project Management Site Overview
• Tasks
• Issues
• The Timeline
• Document Management

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ALL COVERED CAN HELP
• All Covered provides a full range of SharePoint
services spanning the entire lifecycle of the
SharePoint implementation process.
• Our experienced SharePoint consultants
will work with your business team to plan and
build the solution based off of your unique
requirements and specifications.
• All Covered will design and deliver your
solution from development, testing,
production and support. Our architects
will turn your vision into reality!

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SHAREPOINT SERVICES
What Sets Us Apart:
• In-depth experience and knowledge of SharePoint
• Over 10 years of SharePoint Experience
• Several hundred projects completed
• Microsoft Gold Partner

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LET’S GET STARTED!
For more information, please call our Sales Staff at:
1-866-446-1133
www.allcovered.com

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THANK YOU.