This document provides an overview of Microsoft SharePoint, including what it is, its features, benefits, and implementation options. SharePoint is a content management system that allows multiple users with different permissions to manage website content, data, and information without HTML knowledge. It provides features like collaboration, document management, search, and integration with Microsoft Office. SharePoint can be implemented on-premises or online through SharePoint Online, with different pros and cons for control, cost, customization, and management for each option.

1. MS SHAREPOINT
Features Overview
17 May 2019
Motus IT

2. SESSION OBJECTIVES

3. WHAT IS SHAREPOINT
● is an application, that provides
o potential for multiple users with different permissions level to
manage content
o data or information of a website project
o application for internet/ intranet
● Creating, editing, archiving, publishing, collaborating on, reporting,
distributing website content, data and information refers to
managing content
● Content Management System is a web application that provides
capabilities for multiple users with different permission levels to manage
web page without HTML knowledge
● Examples of this Application which provides web page editing
capabilities are
o Create, Edit, Publish, Archive web Pages
o Create, Edit, Publish, Archive articles
o Create, Edit, Publish, Archive press releases

4. CONTENT MANAGEMENT SYSTEM:
SHAREPOINT
Collaboration Calendar
Secure
Portals
Data
Integration
Document
Management
Records
Management
Inbuilt Search
Surveys &
Voting
Tasks &
Projects
Integration
with MS
Office Suite

5. SHAREPOINT FEATURES
Share easily Share
responsibly
Share with
anyone

6. WHAT ARETHE BENEFITS

7. SHARING WITHTHETEAM
Simple
Sharing & Shared with MSTeams
New people picker
No roadblocks
Access Requests is easy
Sharing is always at your fingertips, in …
SharePoint
Office clients
OfficeWeb Apps
Share

8. SHARING WITH EXTERNAL STAKEHOLDERS
SharePoint Online Only
External Access
Sites or documents can be shared with external users
External users sign in using Microsoft Account orOffice365
Account
Once inside, external users are treated similar to internal users
Guest Links
Documents can be shared using Guest Links
View or edit Guest Links
Whoever gets the link can access the content
Documents open in OfficeWeb Apps

9. SHAREPOINT SITES
A team site is an internal website
where your team can share
information. When it's first
created, a team site looks like this:

10. ORGANIZE & MANAGE PROJECTSWITHTEAM
SITES
 Plan sites and manage users
 Move documents and files to your SharePoint Online site

11. GET PRODUCTIVE WITH ONEDRIVE FOR
BUSINESS
 What is OneDrive for Business?
 provides place in the cloud where you can store, share, and sync your work files.
 Manage your information
 Manage document privacy
 Sync a library to your computer

12. USEYOUR PUBLICWEBSITETO CONNECT WITH
CUSTOMERS

13. SHAREPOINT SITES

14. SHAREPOINT SITES

15. IMPLEMENTATION OPTIONS
On Premises Online
• The SharePoint server farm is within the corporate
network.
• The IT Support team maintains the SharePoint farm and
regularly applies Microsoft patches and updates.
• On premiseActive directory is used for authentication.
• Full access to use and customize any SharePoint feature
as needed.
• Availability of Enterprise level services such as BCS,
Performance Point, etc.
• The SharePoint sites reside in the Microsoft DataCentre
(MDC).
• Microsoft applies the patch regularly.
• Microsoft’s SLA ensures 99.9% availability.
• Microsoft’s global network of data centers provides
reduced latency and high network bandwidth.
• Support for Client Side Object & App model.
Environments

16. IMPLEMENTATION OPTIONS
Pros Cons
• Control Performance
• Scale Up and ScaleOut
• Reduces Bandwidth requirements
• FullyCustomizable
• Full Server and SQL Database
• Migrate as Needed
• Seamless Single Sign on with Corporate Active Directory
• Cost of internal resources (staff, hardware, software, etc)
• AdditionalGeographic redundancy costs
• Disaster Recovery dependent on internal capabilities
• Scale Up/OutCost( SW/HW)
• Patching Servers/farms
• Extra configurations for External Collaboration
Sharepoint On Premises

17. IMPLEMENTATION OPTIONS
Pros Cons
• Uptime 99.99%
• Multiple Data centers
• Geographically redundant
• Shorted release cycle
• Managed Services ( SaaS)
• Pay as you go ( Low Cost )
• Reduced impact on internal IT resources
• Scalability
• More ISP Bandwidth
• LimitedCustomizations
• Possible Storage Costs
• Recovery SLAs
• No Server access
SharePoint Online

18. THANKYOU
Khwezi Flatela
17 May 2019