What's new in SharePoint 2016 for IT Professionals Webinar with CrowCanyon

For IT
Professionals
Vlad Catrinescu

There are many variations of passages of lorem
ipsum available, but the majority have suffered
alteration
in some form, by injected humour
THE KEY IS ALWAYS YOU!
PLURALSIGHT AUTHOR
INTERNATIONAL SPEAKER
SHAREPOINT EXPERT

Cloud
Down
MinRole
Excel
Services
Durable
Links
Search Q&A
Fast
Site
Creation
FIM
From
2010/
2013

What happened in the
past 15 years?

2001
SharePoint
Portal Server 2001
2003
SharePoint
Portal Server 2003
2006
Office SharePoint
Server 2007
2009
SharePoint
Server 2010
2012
SharePoint
Server 2013
2016
SharePoint
Server 2016
Cloud-Inspired
Experiences
Cloud and Enterprise
Social
Content
Management
Core
Collaboration
Microsoft
Managed Solutions
Microsoft
Online Services
Office 365

Infrastructure
Changes
What did they bring “From
The Cloud Down”?

SharePoint
2013
SharePoint
2016
RAM 12-16 GB 12-16 GB
CPU 4 Core 4 Core
DISK 80 GB 80 GB

SharePoint 2010 SharePoint 2013 SharePoint 2016
Content Database 200GB 200GB TB’s
Site Collections Per
Database
5000 Max 5000 Max 100 000
List Threshold 5000 5000 *>5000*
Max File Size 2GB 2GB 10GB+
Increased limits

WFE1 WFE2
APP1 APP2
Topologies

WFE1 WFE2
APP1 APP2
• Foundation Web Application
• Index/Query
• Index/Query
• User Profile Sync
• User Profile
• Managed Metadata
• Crawl
• Content Processing
• Secure Store
• Etc.
• User Profile
• Crawl
• Secure Store
• Etc.

WFE1 WFE2
APP1 APP2
• Index/Query
• Index/Query
• User Profile
• Crawl
• Secure Store
• Etc.
• User Profile
• Crawl
• Secure Store
• Etc.
MMS + User
Profile

WFE
Batch
Processing
Topologies
Distributed
Cache
Specialized
Workloads

WFE
Batch
Processing
Distributed
Cache
Specialized
Workloads
Distributed Cache
Request Management
Access Services
Business Data Connectivity
Central Administration
Managed Metadata
SharePoint Foundation Web Application
Secure Store Service
State
Subscription Settings
User Code
User Profile
Visio Graphics
Crawl Target
Machine Translation
PowerPoint Conversion,
User Profile Synchronization
Word Automation
Work Management
Workflow Timer Service
Excel Calculation
PerformancePoint
Project
Search (Dedicated Servers)

WFE
Batch
Processing
Distributed
Cache
Specialized
Workloads
Distributed Cache
Request Management
Access Services
Managed Metadata
State
User Code
User Profile
Visio Graphics
Crawl Target
Machine Translation
PowerPoint Conversion,
User Profile Synchronization
Word Automation
Work Management
Workflow Timer Service
Excel Calculation
PerformancePoint
Project
Search (Dedicated Servers)
MMS + User
Profile

WFE1
Batch
Processing
Distributed
Cache
Specialized
Workloads
Access Services
Managed Metadata
State
User Code
User Profile
Visio Graphics
MMS + User
Profile
Access Services
Managed Metadata
State
User Code
User Profile
Visio Graphics
WFE2

Front-end
Application
Distributed
Cache
Custom
Search

Front-end
Application
Distributed
Cache
Custom
Search
Service applications,
services, and components
that serve user requests
belong on Front-end web
servers.
Service applications,
services, and components
that serve backend requests
(such as background jobs or
search crawl requests)
belong on Application
servers.
Distributed Cache
Service applications, services, and
components that are required for
searching belong on Search servers.
Anything you
want!

All By Myself
Single-Server
Farm
Not Allowed to CO-Exist with Other Roles
SQL Express Not Included

1. Hardcoded
2. The Service Application Load
Balancer now always prefers
local instance
3. Less Scenarios for Microsoft
to Test
4. Simplified Deployment
5. Simpler Farm scalability
1. Guidance
2. The Service Application Load Balancer
could have went to another server even
if local instance was running
3. Infinite number of scenarios.
4. Which server should run x service
already?
5. Need to manually start services every
time

Front-end
Application
Distributed Cache
Custom
Search
SQL
SharePoint 2016 Base
Topology + Custom Server

Front-end
Application
Distributed Cache Custom
Search
SQL
Highly Available
Topology + Custom
Server
Front-end
Application
Distributed Cache
Custom Search
SQL

Front-end
Application
Distributed Cache Custom
Search
SQL
Highly Available
Topology + Custom
Server +
Office Online Server
Front-end
Application
Distributed Cache
Custom Search
SQL
OOSOOS

1. You need at least Four (4) Servers to have a MinRole
Deployment
2. You need to have all the Roles in the Farm before starting to
create service applications
3. If you don’t have 4 Servers, select Custom!
4. Office Web Apps > Office Online Server

Design this infrastructure in SharePoint 2016
1. Contoso 2. Fabrikam Trey Research Inc.
Contoso is a small
business that relies on
SharePoint for their day to
day activities. If
SharePoint goes down,
they lose money, so High
availability is a must. Due
to budget cuts, Contoso
can only afford a maximum
of 4 SharePoint Servers
and 2 SQL Servers.
Fabrikam is a medium
sized company that uses
SharePoint as a intranet
platform and light
document collaboration.
High availability is not
needed as no business
critical information is
stored on SharePoint.
Fabrikam can afford 4 SP
Servers and 1 SQL.
Trey Research is a Fortune
100 company that relies
on SharePoint to run their
business. Having 20 000
users, Trey Research is
looking for a stable farm
that is available 24/7/365.
The farm will also run Trey
Research’s Public website.

Custom Custom
Custom Custom
SQLSQL
-4 SharePoint Servers
-Highly Available

-4 SharePoint Servers
-No HA
Front-end
Application
Distributed Cache
Search
SQL

Trey Research
Front-end
Application
Distributed Cache
Search
SQL
Front-end
Application Search
SQL
Front-end Front-end
Distributed Cache Distributed Cache
-20 000 Users
-Highly Available

New Features
Yes, there's more than
MinRole!

• Search for sensitive content in your existing
eDiscovery Center, keeping content in place and
enabling you to search in real time.
• Credit Card Numbers, SSN, Bank Account
Numbers, Passports (51 total information types!)
• You can search across SharePoint 2016, One Drive
for Business and SharePoint Online!
Find that information before it’s too late!

Deep content analysis with the DLP classification engine integrated with
SharePoint Search
DLP Policies and templates to automatically protect content
Policy Tips and end-user email notifications to inform users when
content is affected by a policy
Admin notifications when sensitive content is detected
DLP Queries and templates to simplify searches for sensitive information
searches

• Forefront Identity Manager is gone,
Microsoft Identity Manager is in!
• Not built in SharePoint anymore, fully
separate product.
New Way to Sync User Profiles

SharePoint 2013 SharePoint 2016
• SharePoint Profile
Synchronization
• SharePoint Active Directory
Import
• External Identity Manager
• SharePoint Active Directory
Import
• External Identity Manager

• SharePoint Profile Synchronization used old Forefront Identity
Manager (FIM) code from 2010
• Tough to set-up
• Not 100% integrated with SharePoint Best Practices
• Permissions!
• Users from different domains can’t be part of same
audience
• FIM 2010 doesn’t work with Windows Server 2016.

•
•
•
•
•
•
•
•
•
•

Front-end
Application
Distributed Cache
Custom
Search
Microsoft
Identity
Manager
SQL
Active
Directory

Front-end
Application
&
MIM
Distributed Cache
Custom
Search
SQL
Active
Directory

• Resource-based URLs now retain links when
documents are renamed or moved in SharePoint.
• No more broken links when someone changes a
document in another folder or renames the file!
**** Requires Office Online Server ***
No more bad links!

• http://portal.demo.local/Random%20Document%20Library/Doc1234.docx?d=w065d0fcd10
5b45148d4b6c2f287231ce
• Only works with Office Documents
URL Changes

• Fast Site Collection Creation is a mechanism
designed to improve provision performance of Site
Collections through instrumenting a copy operation
using SPSite.Copy at the Content Database level.
• Instead of creating a blank site, activating all the
features to get the Site Collection you want,
SharePoint will copy the template at the Database
Level!
No more waiting for the Site Collection to create!

1. Enable Fast-Site Creation on Template
Enable-SPWebTemplateForSiteMaster -Template “STS#0” -CompatibilityLevel 15
2. Create Site Master in Content Database
New-SPSiteMaster -ContentDatabase $DB -Template “STS#0”
3. Create your new Site Collection
New-SPSite http://portal.demo.local/sites/FastSite1 -ContentDatabase $DB -CompatibilityLevel 15 -
CreateFromSiteMaster -OwnerAlias demosp_admin
How-To

No more separate bits / patches!
Project Server is a Service Application
within SharePoint Server 2016
Together at last

• 10GB by default, can go higher!
• Completely new upload system for faster uploads
• Can set limit Per Web Application
No more 2047 limit!

• You can send emails on other ports
• No one will be able to steal your alerts!
AND SMTP Connection encryption!

• Improved Mobile experience
• Open Document Format
• More Supported Special characters
• Better Recycle Bin
• Improved Information Rights Management

• No more SharePoint Foundation 2016!
• Either stay on 2013 or go Online!
Go big or go home

• No Version of SharePoint Designer & InfoPath
2016
• 2013 Versions will work with 2016

The following Excel Services functionality has been
deprecated:
• Trusted data providers
• Trusted file locations
• Trusted data connection libraries
• Unattended service account
• Excel Services Windows PowerShell cmdlets
• Opening of Excel workbooks from SharePoint Central
Administration site
Available with Office Online Server:
• Viewing and editing Excel workbooks in a browser (with
or without the Data Model)
• Excel Web Access web part for SharePoint
• ODC file support (no longer requires Data Connection
Libraries)
• Programmability features such as JavaScript OM, User
Defined Function Assemblies, SOAP and REST protocol
support

• Power Pivot Gallery
• Scheduled Data Refresh
• Using another workbook's Data Model
as a data source
• Power View reports (standalone or
embedded in Excel workbooks)
• Power View Subscriptions and Report
Alerting
• Power Pivot Management Dashboard
• BISM Link support
SQL 2016 CTP 3.1 Only

• Do you already miss it?
Because no great story starts with someone trying to start the Sync
Service

Hybrid
It’s a Server…
It’s a Cloud….
It’s SharePoint Hybrid!

• UI Based configuration to easily configure your
Hybrid SharePoint environment!
• 10 Page TechNet Manual becomes a few clicks!
• Requirements:
• User Profile Service App
• MySites
• App Management Service
• Subscription Setting
Hybrid is now easy!

• Sites followed by users, whether on-prem or
online, will show up at the same place.
Seamless Integration between Cloud and Server

Redirect User Profiles to Office 365 Profile powered
by Delve.
One Profile to rule them all

• Once you enable this feature, you’ll see the Office
365 Delve and Video apps, along with your
custom Office 365 tiles, appear in your
SharePoint Server 2016 Beta 2 app launcher
• The Extensible Hybrid App Launcher is a SharePoint
Server 2016 Beta 2 feature that requires Office
365 functionality which is scheduled to roll out
during December 2015 and January 2016.
• This feature is enabled as part of hybrid sites
features in SharePoint Server 2016 Beta 2.
Make the integration between SharePoint & Office 365 seamless

• 1-5TB Per User
• Accessible from everywhere
• Seamless Integration
Personal Documents Accessed from anywhere!

• It is a new type of Search SSA
• Same crawler as before, but the search index is
moved to the cloud.
• Documents stay on-premises.
• All communication is encrypted.
Find content easy, wherever the content lives.

Before
Credit: http://www.sharepointnutsandbolts.com/2014/02/office-365-sharepoint-hybrid-what-you-do-
and-do-not-get.html

Directory Synchronization of
AD users and groups
Configure Search Service
Application with Content
Source (Ex: SP 2007/2010
/2013/ File shares)
Reverse proxy back to
on-premises WAC server

DirSync
SP 2013 SP 2010 SP 2007 Fileshares BCS
Cloud SSA
SPO
Search Index
1
2
34
5
6 7
Corporate
network
Office
365

SP 2013
Cloud SSA
SPO
Search Index
SP 2010
1
2a
Jaden issues a query from
Office 365.
Her user token contains her
online identity and group
memberships.
1
Jaden isues a query from a site
on-premises. This sends over
her on-premises claims to SPO
Her user token gets rehydrated
with her online claims as she is
authenticated against Office
365.
2a
2b
2b
Corporate
network
Office
365

• Reduced on-premises infrastructure cost by hosting
most search components in the cloud
• The Office 365 team keeps search running and up-
to-date for you, 24/7
• Brings together on-premises and cloud
collaboration like never before with Delve
• Smoother search experience, even during migration

• Version to Version upgrade
• All Site Collections must be in 15 mode
• Create new SharePoint 2016 farm
• Attach SharePoint 2013 databases to SharePoint 2016
2013 > 2016

• Create SharePoint 2013 Farm
• Attach databases to SharePoint 2013 Farm
• Upgrade collections to full SharePoint 2013 mode
• Create new SharePoint 2016 farm
• Attach SharePoint 2013 databases to SharePoint 2016
2010 > 2016

• There are no public patches yet
• Requires MinRole in HA
• Two Steps
-Patching
-Upgrading
Myth or Reality?

Was it Zero Downtime?
WFE1 WFE2
APP1 APP2
1. Install Update
2. Run Configuration Wizard

Was it Zero Downtime?
WFE1 WFE2
APP1 APP2
Install UpdateInstall Update
Install Update
Install Update
PSConfigPSConfig
PSConfigPSConfig
Schema Update

Zero Downtime Patching
Front-end
Application
Distributed Cache
Search
Front-end
Application
Distributed Cache
Search
Schema Update

What’s Next?
The road to the best version
of SharePoint Server ever!

Q&A
@vladcatrinescu
http://ca.linkedin.com/in/vladcatrinescu
https://absolute-sharepoint.com
http://spvlad.com/VladAuthor

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