5. C. I. Team
ARVIN T. GARSUTA
Team Leader
FLORENCIO N. COQUILLA
Assistant Leader
GERALDINE D. MANZANO
Documente
r
NIÑA MAE M. PANGAPALAN
Record Keeper
SAMUEL R. MASANGCAY
IT Specialist
FOLLOW FOLLOW FOLLOW
FOLLOW
FOLLOW
SHUFFLE PLAY
6. Overview Topics
C.I. Steps 1 to 10
Search
Get Organized Talk With Your
Customers
Walk the Process
Identify Priority
Improvement Areas
SEE MORE
Do Root Cause
Analysis
Developing Solutions Finalized Improvement Plans Pilot Testing Roll Out
Your Solution
Check Your
Progress
Step 1
8. Get Organized
PLAY FOLLOWING …
Step 1 Search
the school administrator uses the system for accurately monitoring of the entry of clients and stakeholders of the
school.
SFIS
PROJECT OWNER
9. Get Organized
PLAY FOLLOWING …
Step 1 Search
San Fernando Integrated School teachers use manual monitoring system during face-to-face classes. Teachers usually
forget to check the attendance of the students especially those in between periods. Moreover, teachers sometimes
accidentally loss their attendance sheets. Hence, hinder proper monitoring of attendance of their students and results
to less accurate report in School Form 2. Due to the COVID 19 pandemic, the school implements distance learning
modality. Parents receive and return the modules to the teachers. Teachers asked parents to log in the attendance
sheets as a means of verification that they really come to school to get and return modules. This method is risky since
parents and teachers touches the papers and pens that might cause the transfer of infectious diseases. As limited face
to face resumed, the parents still worries if their students really go to school or not. With the stated problems, the
team decided to solve this. How to improve the monitoring of attendance of the parents/ students of San Fernando
Integrated School?
SFIS
PROBLEM BROAD STATEMENT
11. Talk With Your Customers
STEP 2
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Search
SFIS
Step 2
Voice of the Customer
1. Survey Tool
2. Identifying Needs and
Wants
Affinity Diagram
13. Identifying
Needs and Wants
CRITERIA /QUESTIONS
PLAY FOLLOWING …
STEP 2 Special Slide of Spotify themed PowerPoint Template
SFIS
1= Strongly Disagree 2= Disagree 3= Agree 4= Strongly Agree
14. Identifying
Needs and Wants
CRITERIA /QUESTIONS
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SFIS
1= Strongly Disagree 2= Disagree 3= Agree 4= Strongly Agree
15. RESULTS
Result of the Survey
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SFIS
Respondents= 110 parents
16. CONCLUSION
Survey Conclusion
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SFIS
Respondents= 110 parents
5. I safely login in the attendance sheets.
4. Teachers monitor my attendance and I can
easily log in in the attendance sheets during
distribution and retrieval of modules.
Rank 1
Rank 2
17. Identifying
Needs and Wants
AFFINITY DIAGRAM
PLAY FOLLOWING …
STEP 2 Special Slide of Spotify themed PowerPoint Template
SFIS
Feedback by Parents in
regards with logging in
the school
• Hulam2x mi og ballpen
pag log in sa attendance
sheet, basin matakdan
nya mi og covid.
• Usahay wala ang guard
sa gate, musulod nalang
mi.
Feedback by Teacher in regards
with the distribution and
retrieval of modules
Kung on leave mi, dili na
usahay ma record sa nag dawat
or nag distribute sa module
nga nipuli sa amoa.
If ma misplace ang attendance
sheet, mag lisud mi og
consolidate sa attendance sa
distribution og retrieval of
modules.
Usahay Makalimot mi
mapagpapirma sa attendance
sheet sa parents.
Feedback by Parents in
regards with
distribution and
retrieval of modules
• Usahay makalimot
sa pagpirma sa
attendance sa
retrieval og
distribution og
modules.
• Hulam2x mi og
ballpen sa uban
parents
pagpirma.
18. Identifying
Needs and Wants
PLAY FOLLOWING …
STEP 2 Special Slide of Spotify themed PowerPoint Template
SFIS
CONCLUSION
The parents/students of San
Fernando Integrated School is
not confident with their safety
as they log in inside the school.
They are not sure whether the
teachers are monitoring the
attendance of modules during
the distribution and retrieval.
19. RECOMMENDATION
AND RESPONSE
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STEP 2 Special Slide of Spotify themed PowerPoint Template
SFIS
CONCLUSION
Recommendation
The parents wanted
to have a more
safe, efficient and
effective system to
login and log out
school especially
during the retrieval
and distribution of
modules.
The school will find
ways to make the log in
and log out inside the
school safe, efficient
and effective.
21. SIPOC
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SFIS
STEP 3
P O
I
S
School Supply Stores Manual log in using
paper and pen
Attendance log in
logbooks and
class record
Manual recording in
the log book and
class record
SIPOC WITH PROCESS
STEPS
Parents of SFIS
for the S.Y 2021-
2022
C
22. ACTIVITY FLOW CHART
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Special Slide of Spotify themed PowerPoint Template
SFIS
STEP 3
Using pen paper and Log Book
What possible attendance
system could you develop
which is safe, efficient and
effective.
A barcode id system that logs
the attendance of the parents
as they enter and logs out of
the school.
YES NO
Does the
school has
safe, efficient
and effective
attendance
monitoring
system?
CHECKING OF ATTENDANCE IN
SFIS
23. DEPLOYMENT FLOW CHART
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SFIS
STEP 3
SECURITY GUARD TEACHER SCHOOL HEAD
Let the parents/
students log in the
logbook using pen and
logbook
Records the attendance
of the students to be
recorded in the SF 2
Consolidate the
attendance for the SF 4
24. DEPLOYMENT FLOW CHART with storm clouds
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SFIS
STEP 3
SECURITY GUARD TEACHER SCHOOL HEAD
Let the parents/
students log in the
logbook using pen ang
logbook
Records the attendance
of the students to be
recorded in the SF 2
Consolidate the
attendance for the SF 4
Possible
transfer of
disease
Forgets to
record the
attendanc
e
Inaccurate
data
collected
25. PROCESS FLOW CHART
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SFIS
STEP 3
The parents/
students logs in
and out in the
gate using pen
and log book
The teachers
records the
attendance of the
students in the
classroom
The school head
consolidates the
attendance from
the teachers
CURRENT ATTENDANCE SYSTEM
28. FOCUS PROBLEM STATEMENT
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SFIS
STEP 4
The monitoring attendance system of SFIS is not safe,
efficient and effective. During the pandemic, safety is the top
priority. Logging in and out of parents and learners in school using
the traditional use of pen and paper is risky because of the
potential transmission of diseases especially Covid 19 virus. In
addition, the efficiency and effectivity of the attendance is quite
difficult to attain.
30. DO WHY- WHY DIAGRAM
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SFIS
STEP 5
why?
The monitoring
attendance system
of SFIS is not safe,
efficient and
effective.
• why?
The parents/
students is using only
one pen and logbook
making it a potential
factor for a
transmission of
diseases.
The use of pen and
logbook is the only
available system for
monitoring the
attendance .
31. ROOT CAUSE VALIDATION
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SFIS
STEP 5
The use of pen and logbook is the only available system for monitoring the attendance.
San Fernando Integrated School had been using pen and logbook during the attendance
of parents and students as they enter the school especially during the pandemic. We had
observed that they are quite hesitant as they hold the pen and write their name on the
logbook. The school have sensed fear in the reaction of the parents and students during
their log in and log out.
The availability and consolidation is quite difficult in using the pen and logbook. The
teacher had to skim one by one on the logbook and record it. This procedure is inefficient
and ineffective.
37. SIPOC (CURRENT)
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SFIS
STEP 6
P O
I
S
School Supply Stores Manual log in using
paper and pen
Attendance log in
logbooks and
class record
Manual recording in
the log book and
class record
SIPOC WITH PROCESS
STEPS
Parents of SFIS
for the S.Y 2021-
2022
C
38. DEPLOYMENT FLOW CHART (CURRENT)
PLAY FOLLOWING …
Special Slide of Spotify themed PowerPoint Template
SFIS
STEP 6
SECURITY GUARD TEACHER SCHOOL HEAD
Let the parents/
students log in the
logbook using pen ang
logbook
Records the attendance
of the students to be
recorded in the SF 2
Consolidate the
attendance for the SF 4
39. SIPOC WITH PROCESS STEPS (FUTURE)
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SFIS
STEP 6
P O
I
S
System Manager Attendance system
I.D. with Barcode
Attendance log
Check the attendance
of the system
Monitor the result of
the attendance based
on the system
Parents of SFIS
for the S.Y 2021-
2022
C
Process Steps
Step 3
The automatic attendance
system will send a text
message to the parents as
their students enter and
exit the school in real time
scenario.
Step 1
The system manager
will create a database
with information of the
students and parents .
Step 4
The system manager
will generate a log with
actual time the
students log in and out
in the school.
Step 5
The generated log will
be submitted to school
head for checking.
Step 6
The school head will
give a copy of the
attendance to the class
advisers. This will be
their basis for
attendance.
Step 2
Each student will be given
a unique identity card
embedded with a
barcode. The card will be
identified by the
automatic attendance
machine as they enter
and exit the school.
40. DEPLOYMENT FLOW CHART (FUTURE)
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SFIS
STEP 6
The system admin creates a template for
the Barcode ID system in which the data
will be provided by the class adviser.
The class adviser provides the
information needed to create the
barcode ID.
The parents/ student receives an ID with
a unique barcode to be used during the
distribution and retrieval of the modules
as they enter and exit the school.
Each time the parent/ student gets in and
out the school, they will receive an
automated text message indicating the
exact time of log in and log out.
Created a Barcode ID for the parents
and learners
Print the ID with Barcode
generates attendance log for each
learner daily, weekly and monthly.
SYSTEM ADMIN TEACHER PARENT/ student
School Administrator
The school head ask the system admin
to create a system that will monitor the
attendance of the parents/ learners.
42. IMPLEMENTATIONPLAN
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STEP 7
ACTIVITIES TIMELINES FOCAL PERSON % OF COMPLETION
Purchase of the system unit to be used for the
creation of the automatic attendance machine.
Creation of the automatic log in system
by the system admin
Gathering of data and creation of the
database.
Printing of the ID with barcode ( 11 pcs)
Creation of the box/ case, assembly,
calibration of the system
Deployment of the system (first 26 pcs of ID for 26
learners assorted from grade 7 to grade 10
Generating of the logs and
consolidation
May 1st week C.I. Team 100%
May 2nd Week
C.I. Team 100%
May 3rd week
C.I. Team 100%
May 4th week
C.I. Team 100%
June 1st Week
C.I. Team 100%
June 2nd Week and
3rd Week
C.I. Team 100%
June 4th Week
C.I. Team 100%
43. Potential ProblemAnalysis
Special Slide of Spotify themed PowerPoint Template
STEP 7
Description Risk Potential Impact
Preventive
Action
Corrective Action
Risk Trigger
Risk Assessment
Category
Only one barcode is
generated if students
have similar surnames
(Emelyn Masangcay,
Juvy Ann Masangacay
, Merry Ann
Masangcay)
The coding of the
system only generates
surname of the profiled
students resulting only
one barcode generated
in students having
similar surnames.
Other students
with similar
surnames will
not be identified
individually.
The profiling of the
students specifically
with similar surnames
must have specific
distinction (e.g.
Emelyn Masangcay,
Juvy Ann Masangacay
I, Merry Ann
Masangcay II)
Recreate another
profile for the
students with
similar surnames
assuring distinction
characters such as (
I, II, II IV) after the
surname.
HIGH
The students
forgets to bring
the ID.
The students has
no means to log in
the system since
she forgets the ID.
The student will
not be recorded
in the
Attendance
System
Always put the
ID in the ID
Sling and do
not forget to
bring it when
going to
school.
Encode the
barcode using
keyboard
HIGH
