Webinar presented on Oct 21st (US) and Oct 23rd (EMEA), 2014 by Christian Buckley, Managing Director at GTconsult and Steve Marsh, Director of Product Marketing at Metalogix.
SharePoint Governance: Impacts of Moving to the CloudChristian Buckley
Webinar presented by myself (@buckleyplanet) and Antonio Maio (@AntonioMaio2) from TITUS on the impacts to governance strategy as organizations begin planning to expand their SharePoint footprint to the cloud -- whether moving entirely to the cloud, or in a hybrid model. Includes comparisons of on prem and online advantages and risks, and a quiz to help organizations plan accordingly.
SharePoint Governance: Impacts of Moving to the CloudAntonioMaio2
Webinar presented by Christian Buckley(@buckleyplanet) & Antonio Maio(@AntonioMaio2) on the impacts to governance strategy as organizations begin planning to expand their SharePoint footprint to the cloud -- whether moving entirely to the cloud, or in a hybrid model. Includes comparisons of on prem and online advantages and risks, and a quiz to help organizations plan accordingly.
Office 365: Is Governance Affected and Where Do We Start?Stacy Deere
As we all know, more and more organizations are starting to question “Do we or do we not implement Office 365?”. However, as these discussions are taking place; governance is rarely addressed or considered. The main reason is that the majority believe that once they have implemented governance that they are done; unless there is an update such as a server name change or an employee change (such as a departure or addition). During the initial planning around governance it is likely that there were discussions around auditing of the governance document and potential quarterly reviews to ensure that the document is up to date and still fits the business. However, it is common to forget that after that fact; even though it is documented “within the governance document”.
Governance becomes even more important with Office 365 because it’s all cloud based. This means all of the content, backup, recovery, etc. are all handled by Microsoft and you have virtually no control over it. In this session we will review the areas of concern and how they can be addressed within the governance document, the importance of reviewing the document frequently; and ways to make the information available to your internal SharePoint Community. In addition, we will review the features of Office 365 that will have a major impact on Exchange, SharePoint, Office Apps and Lync. We will review each of these applications and the areas of importance that should be addressed in the governance document, as well as why each of them are important.
As we all know, more and more organizations are starting to question “Do we or do we not implement Office 365?”. However, as these discussions are taking place; governance is rarely addressed or considered. The main reason is that the majority believe that once they have implemented governance that they are done; unless there is an update such as a server name change or an employee change (such as a departure or addition). During the initial planning around governance it is likely that there were discussions around auditing of the governance document and potential quarterly reviews to ensure that the document is up to date and still fits the business. However, it is common to forget that after that fact; even though it is documented “within the governance document”.
Governance becomes even more important with Office 365 just because its cloud based and ever changing with new and deprecated features on a pretty regular basis. This means all of the content, backup, recovery, etc. are all handled by Microsoft and you have virtually no control over it (Can you say MAJOR SLA impact?). In this session we will review the areas of concern and how they can be addressed within the governance document, the importance of reviewing the document frequently; and ways to make the information available to your internal SharePoint Community. In addition, we will review the features of Office 365 that will have a major impact on SharePoint and Office Apps. We will review each of these applications and the areas of importance that should be addressed in the governance document, as well as why each of them are important.
Process-Centric Governance and Information ArchitectureSimon Rawson
All content is produced by processes, intended for the support or consumption of other processes. This is a premise I have propounded for over a decade. I have challenged thousands of people over nearly a decade to disprove this statement and offered $100 to anyone who can find an example which proves otherwise. I still have that $100 tucked away.
This presentation shows a high level process-centric information architecture, and tools to map processes and associate the content inputs and outputs. It shows examples of governance structures for ECM/KM projects, and the topics a governance strategy/plan should cover.
Finally, lessons learned about the common characteristics of highly successful ECM/KM projects are described.
SharePoint Governance: Impacts of Moving to the CloudChristian Buckley
Webinar presented by myself (@buckleyplanet) and Antonio Maio (@AntonioMaio2) from TITUS on the impacts to governance strategy as organizations begin planning to expand their SharePoint footprint to the cloud -- whether moving entirely to the cloud, or in a hybrid model. Includes comparisons of on prem and online advantages and risks, and a quiz to help organizations plan accordingly.
SharePoint Governance: Impacts of Moving to the CloudAntonioMaio2
Webinar presented by Christian Buckley(@buckleyplanet) & Antonio Maio(@AntonioMaio2) on the impacts to governance strategy as organizations begin planning to expand their SharePoint footprint to the cloud -- whether moving entirely to the cloud, or in a hybrid model. Includes comparisons of on prem and online advantages and risks, and a quiz to help organizations plan accordingly.
Office 365: Is Governance Affected and Where Do We Start?Stacy Deere
As we all know, more and more organizations are starting to question “Do we or do we not implement Office 365?”. However, as these discussions are taking place; governance is rarely addressed or considered. The main reason is that the majority believe that once they have implemented governance that they are done; unless there is an update such as a server name change or an employee change (such as a departure or addition). During the initial planning around governance it is likely that there were discussions around auditing of the governance document and potential quarterly reviews to ensure that the document is up to date and still fits the business. However, it is common to forget that after that fact; even though it is documented “within the governance document”.
Governance becomes even more important with Office 365 because it’s all cloud based. This means all of the content, backup, recovery, etc. are all handled by Microsoft and you have virtually no control over it. In this session we will review the areas of concern and how they can be addressed within the governance document, the importance of reviewing the document frequently; and ways to make the information available to your internal SharePoint Community. In addition, we will review the features of Office 365 that will have a major impact on Exchange, SharePoint, Office Apps and Lync. We will review each of these applications and the areas of importance that should be addressed in the governance document, as well as why each of them are important.
As we all know, more and more organizations are starting to question “Do we or do we not implement Office 365?”. However, as these discussions are taking place; governance is rarely addressed or considered. The main reason is that the majority believe that once they have implemented governance that they are done; unless there is an update such as a server name change or an employee change (such as a departure or addition). During the initial planning around governance it is likely that there were discussions around auditing of the governance document and potential quarterly reviews to ensure that the document is up to date and still fits the business. However, it is common to forget that after that fact; even though it is documented “within the governance document”.
Governance becomes even more important with Office 365 just because its cloud based and ever changing with new and deprecated features on a pretty regular basis. This means all of the content, backup, recovery, etc. are all handled by Microsoft and you have virtually no control over it (Can you say MAJOR SLA impact?). In this session we will review the areas of concern and how they can be addressed within the governance document, the importance of reviewing the document frequently; and ways to make the information available to your internal SharePoint Community. In addition, we will review the features of Office 365 that will have a major impact on SharePoint and Office Apps. We will review each of these applications and the areas of importance that should be addressed in the governance document, as well as why each of them are important.
Process-Centric Governance and Information ArchitectureSimon Rawson
All content is produced by processes, intended for the support or consumption of other processes. This is a premise I have propounded for over a decade. I have challenged thousands of people over nearly a decade to disprove this statement and offered $100 to anyone who can find an example which proves otherwise. I still have that $100 tucked away.
This presentation shows a high level process-centric information architecture, and tools to map processes and associate the content inputs and outputs. It shows examples of governance structures for ECM/KM projects, and the topics a governance strategy/plan should cover.
Finally, lessons learned about the common characteristics of highly successful ECM/KM projects are described.
This is an introduction to Windows Azure and is targeted towards an IT Pro audience, although Developers are certainly welcome to view! It covers the following broad topics:
Cloud jargon in plain English
What is Windows Azure and how can it help me?
Running web sites and VMs in the cloud
What else can I put in the cloud / what else can I use the cloud for?
How can I use the cloud?
How do I manage this?
Our Microsoft Cloud Adoption Champion, Ruth Morton, will provide you with the strategies you need to ensure your Office 365 deployment is not only a technical success, but improves business processes, stakeholder satisfaction, and your bottom line.
You'll leave armed with a completed self-assessment designed to give you insights into your potential gaps and risks, and how to overcome them.
What You'll Learn:
• Business drivers, pitfalls and success criteria gathered from hundreds of successful projects
• Creating alignment with your lines of business to ensure a requirements-driven project
• Methods for developing a successful adoption plan and why this is so important
• How to set yourself up to execute with confidence.
The art of information architecture in Office 365Simon Rawson
I gave this this presentation at the Collab365 Global Conference in September 2020. It covers the main elements you need to consider in developing an information architecture and management plan for Office 365
There is often confusion about what cloud vendors like Microsoft make secure and what falls to you in ensuring your data is safe. An effective strategy requires a deeper understanding of vendor security, your own responsibilities and how to incorporate the two to protect your business.
In our session you will learn about:
- Key trends driving change in IT and cloud security
- Examples of how your peers are addressing their organization's cloud security responsibilities
- Best practices for designing your cloud security plan
Understanding Identity Management with Office 365Perficient, Inc.
As more companies leverage Office 365, identity management between on-premise and cloud has become a topic of increasing importance. Fortunately, Office 365 offers a wide range of different identity management options that you can select based on your organization’s needs and preferences.
Join Perficient as we take a look at:
What constitutes identity management in Office 365
Federation and synchronization options available with Office 365, including ADFS and DirSync with password synchronization
Multi-forest deployments and deploying infrastructure using Windows Azure
Managing Innovation Using Content Management and Workflow Simon Rawson
Managing innovation results in improved products and services, and organisational profitability and longevity. This presentation shows a process for collecting and acting on innovation
Intro to Office 365 Security & Compliance CenterCraig Jahnke
This is a session I gave at SharePoint Saturday Atlanta --> The Office 365 Security & Compliance Center is your one-stop portal for protecting your data in Office 365. Microsoft has been adding many new features and services for those companies that have data protection or compliance needs, or want to audit user activity in their organization. Come to my session to learn how to get started with Security & Compliance Center, and find out you can better manage and secure you data.
What You Need to Know Before Upgrading to SharePoint 2013Perficient, Inc.
Ready to join the SharePoint 2013 revolution but not sure what is involved? Are you in the middle of a migration that is behind schedule? This presentation walks you through general guidelines and common pitfalls to avoid so your transition to SharePoint 2013 will be successful.
Speaker Suzanne George discusses tips and tricks to ensure a successful SharePoint 2013 implementation and describe common mistakes that organizations make during the transition.
Whether you are in the middle of migrating to SharePoint 2013 or you are just thinking about implementation, this session will give you tools that will help you successfully deploy SharePoint within your organization.
Presenter Suzanne George, MCTS, is a Senior Technical Architect a Perficient. She has developed, administered, and architected website applications since 1995 and has worked with top 100 companies such as Netscape, AOL, Sun Microsystems, and Verio. Her experience includes custom applications and SharePoint integration with applications such as ESRI, Deltek Accounting Software, and SAP. Suzanne sits on the MSL IT Manager Advisory Council, was a contributing author for SharePoint 2010 Administrators and presents at SharePoint Saturdays around the country.
Cross Process Governance: How to Balance Agility & ComplianceJason Bloomberg
Organizations have numerous, disparate ways of leveraging IT to automate or otherwise support the variety of business processes that constitute the operation of the business, typically focused on achieving business outcomes through continual optimization.
But when the organization seeks to be innovative, the story gets tricky when they treat innovation itself as a set of business processes. Innovation requires disruption, thus requiring a different management approach from traditional BPM-friendly "better-faster-cheaper" management techniques that drive optimization but limit innovation and resilience.
As a result, we're faced with the dilemma: invest heavily in custom integration to govern all our processes, thus sacrificing the agility drivers of innovation and resilience, or govern many of the processes manually in a piecemeal fashion, risking holes in our compliance.
The answer: cross-process governance that leverages dynamic constraint satisfaction. Implement technology that is able to interpret and apply diverse metadata across the organization, including policies, rules, and other governance-related information, maintaining compliance "on the edges," while disruptive innovation takes place as needed across the organization.
Presentation used for the sessie "Get to know the new Office 365 Security & Compliance center" at SharePoint Saturday. It contains a lot of example slides covering the functions of this center.
The first in our series of Love Cloud events, launched this Valentine’s Day! The event was hosted at Microsoft Paddington (London). The day consisted of 14 short, sharp focused 15 minute presentations covering topics of most concern and interest to UK cloud resellers and solution providers, interspersed with several networking opportunities throughout the day. Response was exceptional and we are looking forward to the second event taking place on the 18th May 2017.
SharePoint Governance: stories, myths, legends and real lifeToni Frankola
SharePoint governance starts with a 600-page document. At our 30-person company, we need a 40-person SharePoint Governance committee, and nobody can determine why a housekeeper has access to the governance document.
Have you heard this type of statement? We most certainly have. In this session, Toni will bust myths like these by providing a workable approach to SharePoint governance in small and large enterprises. We will talk about setting policies as well as what makes sense and what doesn’t. We will break down the governance plan and examine its pieces. Most importantly, we will talk about implementing these policies based on real-life use cases, where no one reads 600-page documents.
Session highlights:
- Developing a workable governance plan
- Setting realistic governance policies
- Automatizing policies implementation
This is an introduction to Windows Azure and is targeted towards an IT Pro audience, although Developers are certainly welcome to view! It covers the following broad topics:
Cloud jargon in plain English
What is Windows Azure and how can it help me?
Running web sites and VMs in the cloud
What else can I put in the cloud / what else can I use the cloud for?
How can I use the cloud?
How do I manage this?
Our Microsoft Cloud Adoption Champion, Ruth Morton, will provide you with the strategies you need to ensure your Office 365 deployment is not only a technical success, but improves business processes, stakeholder satisfaction, and your bottom line.
You'll leave armed with a completed self-assessment designed to give you insights into your potential gaps and risks, and how to overcome them.
What You'll Learn:
• Business drivers, pitfalls and success criteria gathered from hundreds of successful projects
• Creating alignment with your lines of business to ensure a requirements-driven project
• Methods for developing a successful adoption plan and why this is so important
• How to set yourself up to execute with confidence.
The art of information architecture in Office 365Simon Rawson
I gave this this presentation at the Collab365 Global Conference in September 2020. It covers the main elements you need to consider in developing an information architecture and management plan for Office 365
There is often confusion about what cloud vendors like Microsoft make secure and what falls to you in ensuring your data is safe. An effective strategy requires a deeper understanding of vendor security, your own responsibilities and how to incorporate the two to protect your business.
In our session you will learn about:
- Key trends driving change in IT and cloud security
- Examples of how your peers are addressing their organization's cloud security responsibilities
- Best practices for designing your cloud security plan
Understanding Identity Management with Office 365Perficient, Inc.
As more companies leverage Office 365, identity management between on-premise and cloud has become a topic of increasing importance. Fortunately, Office 365 offers a wide range of different identity management options that you can select based on your organization’s needs and preferences.
Join Perficient as we take a look at:
What constitutes identity management in Office 365
Federation and synchronization options available with Office 365, including ADFS and DirSync with password synchronization
Multi-forest deployments and deploying infrastructure using Windows Azure
Managing Innovation Using Content Management and Workflow Simon Rawson
Managing innovation results in improved products and services, and organisational profitability and longevity. This presentation shows a process for collecting and acting on innovation
Intro to Office 365 Security & Compliance CenterCraig Jahnke
This is a session I gave at SharePoint Saturday Atlanta --> The Office 365 Security & Compliance Center is your one-stop portal for protecting your data in Office 365. Microsoft has been adding many new features and services for those companies that have data protection or compliance needs, or want to audit user activity in their organization. Come to my session to learn how to get started with Security & Compliance Center, and find out you can better manage and secure you data.
What You Need to Know Before Upgrading to SharePoint 2013Perficient, Inc.
Ready to join the SharePoint 2013 revolution but not sure what is involved? Are you in the middle of a migration that is behind schedule? This presentation walks you through general guidelines and common pitfalls to avoid so your transition to SharePoint 2013 will be successful.
Speaker Suzanne George discusses tips and tricks to ensure a successful SharePoint 2013 implementation and describe common mistakes that organizations make during the transition.
Whether you are in the middle of migrating to SharePoint 2013 or you are just thinking about implementation, this session will give you tools that will help you successfully deploy SharePoint within your organization.
Presenter Suzanne George, MCTS, is a Senior Technical Architect a Perficient. She has developed, administered, and architected website applications since 1995 and has worked with top 100 companies such as Netscape, AOL, Sun Microsystems, and Verio. Her experience includes custom applications and SharePoint integration with applications such as ESRI, Deltek Accounting Software, and SAP. Suzanne sits on the MSL IT Manager Advisory Council, was a contributing author for SharePoint 2010 Administrators and presents at SharePoint Saturdays around the country.
Cross Process Governance: How to Balance Agility & ComplianceJason Bloomberg
Organizations have numerous, disparate ways of leveraging IT to automate or otherwise support the variety of business processes that constitute the operation of the business, typically focused on achieving business outcomes through continual optimization.
But when the organization seeks to be innovative, the story gets tricky when they treat innovation itself as a set of business processes. Innovation requires disruption, thus requiring a different management approach from traditional BPM-friendly "better-faster-cheaper" management techniques that drive optimization but limit innovation and resilience.
As a result, we're faced with the dilemma: invest heavily in custom integration to govern all our processes, thus sacrificing the agility drivers of innovation and resilience, or govern many of the processes manually in a piecemeal fashion, risking holes in our compliance.
The answer: cross-process governance that leverages dynamic constraint satisfaction. Implement technology that is able to interpret and apply diverse metadata across the organization, including policies, rules, and other governance-related information, maintaining compliance "on the edges," while disruptive innovation takes place as needed across the organization.
Presentation used for the sessie "Get to know the new Office 365 Security & Compliance center" at SharePoint Saturday. It contains a lot of example slides covering the functions of this center.
The first in our series of Love Cloud events, launched this Valentine’s Day! The event was hosted at Microsoft Paddington (London). The day consisted of 14 short, sharp focused 15 minute presentations covering topics of most concern and interest to UK cloud resellers and solution providers, interspersed with several networking opportunities throughout the day. Response was exceptional and we are looking forward to the second event taking place on the 18th May 2017.
SharePoint Governance: stories, myths, legends and real lifeToni Frankola
SharePoint governance starts with a 600-page document. At our 30-person company, we need a 40-person SharePoint Governance committee, and nobody can determine why a housekeeper has access to the governance document.
Have you heard this type of statement? We most certainly have. In this session, Toni will bust myths like these by providing a workable approach to SharePoint governance in small and large enterprises. We will talk about setting policies as well as what makes sense and what doesn’t. We will break down the governance plan and examine its pieces. Most importantly, we will talk about implementing these policies based on real-life use cases, where no one reads 600-page documents.
Session highlights:
- Developing a workable governance plan
- Setting realistic governance policies
- Automatizing policies implementation
Securing SharePoint -- 5 SharePoint Security Essentials You Cannot Afford to ...Christian Buckley
Redmond Magazine webinar presented on July 9, 2014 on the topic of SharePoint security and governance, with the help of Shaun Nichols (@sharepointgiant), Lead Solutions Engineer at Metalogix.
Out-of-the-Box Compliance and Auditing, SP2013 On-prem and OnlineChristian Buckley
A walkthrough of the out-of-the-box compliance and auditing capabilities in SharePoint 2013 and Office 365, with a focus on the parity between platforms. Presented at SharePointFest Seattle 2015.
The webinar presentation deck for "Intranet Content Management in a Social World" webinar, presented by Toby Ward, Founder, Prescient Digital Media.
Learn how to create, publish, and manage great content across multiple departments and publishers; and how to ensure old and bad content is renewed, archived or deleted.
A how-to 60-minute webinar hosted by Toby Ward, founder of Prescient Digital Media and the Digital Workplace & Intranet Global Forum conference series. You will learn:
- Rules for creating intranet content
- Intranet governance
- Empowering employees to create the RIGHT CONTENT
- Dos and Don'ts for content management and SharePoint
SharePoint 2013 Governance Planning - SharePoint governance is the set of policies, roles, responsibilities, and processes that guides, directs, and controls how an organization's business divisions and IT teams cooperate to achieve business goals.
September 14, 2016 - Austin SharePoint User Group
What does governance mean in SharePoint? How do you get to good governance? Do you really need governance? What happens if you don’t have governance, or do it poorly?
Jim brings his experience building SharePoint governance in multiple organizations. The session covers governance basics to help get you going in the right direction.
(Unlike the "Group Therapy" session, this is a straight-up presentation, though the Q&A at the end can be used by the audience to ask their specific questions)
This slide deck is from the presentation On September 14, 2016 at the Austin O365 & SharePoint User Group
My presentation to the Oklahoma City SharePoint User Group, September 7, 2016
The basics of SharePoint Governance - what you need to consider when implementing governance, how to create a plan, and how to make governance work in the long term.
It's always been a dilemma -- do you invest in servers, licenses and people to set up and maintain a fully controllable SharePoint infrastructure in-house, or is it time to explore hosting SharePoint off-premise? Legal IT professionals have been struggling with this decision for years.
The on-premise option offers peace of mind from a security and controllability standpoint, but comes saddled with high costs, a demand for resources and limited scalability. SharePoint Online, on the other hand, alleviates the burden associated with SharePoint on-premise by removing the need for servers, software licenses and personnel, and can be rolled out to a large pool of people virtually overnight. However, you'll still need support for integration projects. Join us as we discuss the pros and cons of each option and give you recommendations based on our experiences, deployments and feedback.
Speakers:
Ted Theodoropoulos, as the founder and President of Acrowire, combines his interest in technology with his passion to improve the business productivity of entrepreneurs and corporations. He has a background in technology going back to the early 1980s and is an expert at reducing the cost of doing business by identifying process inefficiencies and implementing the right technology solution to bridge the gap. Ted has earned Six Sigma Green and Black Belt certifications, and his Green Belt work led to a United States patent for which he was recognized with the 2007 Best of Six Sigma Award. He is a Microsoft Certified Professional and a Certified Scrum Master. Contact Ted at ted@acrowire.com.
Brian Gough, a Solutions Architect at Acrowire, offers a wealth of knowledge with over 20 years of experience in the IT industry. He has been working with SharePoint since version 2003, and has set up more than 50 farms and over 200 sites in nine languages. Brian has twice been recognized by Microsoft and his peers as a SharePoint MVP for his contributions to the SharePoint community and knowledge of the product. He has taught classes in SharePoint development and given numerous speeches and presentations around the country on a variety of SharePoint topics. Contact Brian at bgough@acrowire.com.
SharePoint migrations rarely turn out as you plan them. They are sometimes risky and too often take longer than planned. Over the last 10 years of migrating from SharePoint 2003, 2007, 2010 to the latest versions of SharePoint/Office 365 we’ve seen a consistent theme -- organizations underestimate the complexity and level of effort required for a successful, smooth migration.
Whether you are planning to complete your own migration, or engaging a vendor to assist, this webinar will discuss precautions you can take to avoid the slippery slope experienced in SharePoint migrations.
March 2023 CIAOPS Need to Know WebinarRobert Crane
Slides from CIAOPS March 2023 webinar that provided Microsoft 365 news update, open Q & A as well as a focus session on Microsoft 365 Information Protection best practices. Video recording is available at www.ciaopsacademy.com
"The 3 P's of SharePoint 2013; Planning, Productivity, and Policies" #SPSSVGina Montgomery, V-TSP
Why do SharePoint intranets fail? What is all the buzz about SharePoint 2013? Can I get better governance with SharePoint 2013? Come spend an hour with us while we discuss the three P's of SharePoint 2013. This session describes the importance of information architecture planning; demonstrates SharePoint 2013's new productivity enhancements including social collaboration and task aggregation and project management; presents how to push SharePoint OOTB to create even more productivity within your organization; and finally shows the new governance features using site policies.
Microsoft Teams Governance and Security Best Practices - Joel OlesonJoel Oleson
In this session we will focus on the recommendations from the field - what we have learned in the trenches along with recommended best practices related to Teams management, provisioning, OneDrive and SharePoint sharing, as well as retention and sensitivity labelling strategies and common industry considerations for financial data, healthcare and legal holds.
Agenda:
We will walk through these key points:
1. Getting started with classifications, retention, and sensitivity.
2. Best practices in setting retention policy durations
3. Industry practices in setting archiving policies
4. When to use a suffix or prefix? Which is better?
5. Data backup and its importance with relevant policy settings
6. Best practices for auditing security and settings
7. Maximizing Teams Security
8. Best practices for global administration
9. Best practices for Teams administration
Register Now
I'm looking forward to seeing everyone on the webinar.
Joel Oleson
Microsoft MVP and Regional Director
Best practices for security and governance in share point 2013 publishedAntonioMaio2
Microsoft SharePoint provides features and capabilities enabling you to secure access, control authentication and authorize access to information. Choosing the capabilities to make use of, configuring them and understanding their impact can be a complex tax. In this session you will learn about the key security features available in Microsoft SharePoint 2013 and the best practices for using them. The sessions begin by talking about the business reasons that organizations need to consider when security their SharePoint content, and it will then review specific capabilities and options in detail with recommendations. We’ll also review various governance best practices and how they relate to SharePoint security capabilities. Throughout the session, you’ll hear examples from large commercial enterprise, government and military and about the best practices they use to secure their content within SharePoint.
Starter Kit for Collaboration from Karuana @ Microsoft ITKaruana Gatimu
How does Microsoft IT approach the collaboration space? This Real World IT presentation is shared with customers worldwide to accelerate their ability to achieve more from their investments.
Also includes links to success.office.com templates in context of how to use them to kick start better adoption of what is available in your enterprise.
(Feb 2015)
SP Fest Denver - O365 Governance: One Area Cloud May Not Be SimplerStacy Deere
Random things we all typically hear when it comes to Governance…
• Not on top of the list right now
• Not in the budget
• We’ll get to it later
• Not really seeing the need…
I have yet to hear 1 valid reason as to why Governance should not be completed, maintained, or approved in budgets. Governance really is not an option in any organization if you want your processes and procedures followed by employees. Each time I have been involved in a project where governance was put on the back burner there have been issues with not knowing what other departments processes were, building themselves into a corner, not meeting service level agreements, and the list goes on and on. If there is no one source of truth in how all the functions of the business run, how are you ever going to build a solid foundation and keep it running at the level it needs to run so that your organization can be successful? In this session we will review what governance is, how it can be useful, how you can get started, maintain it, and most importantly how to get it approved!
Similar to Security, Administration & Governance for SharePoint On-Prem, Online, & Everything In-between (20)
In this latest installment of the M365 Productivity Tips series from the January 21, 2023 M365 Twin Cities event (www.M365TC.com), Tom Duff (@duffbert) and Christian Buckley (@buckleyplanet) return with another head-to-head battle of the Microsoft 365 productivity hints and tips.
Follow us on Twitter for future webinars and sessions where we'll share more great tips, and be sure to follow the CollabTalk YouTube channel at https://youtube.com/@buckleyplanet
Microsoft Teams is the fastest-growing product in Microsoft history, providing a powerful platform for collaboration and communication. However, because Teams was built on the backs of two leading workloads: SharePoint and Exchange, managing the security, compliance, and governance of Teams comes with some additional complexity. In this session, Christian walks through 10 essentials for effective Teams governance to help you 'know where to go' to meet your organizational requirements.
Understanding the Culture of Collaboration in your OrganizationChristian Buckley
Presented at Commsverse 2022
When looking at the collaboration culture within your organization, there are three areas where you can focus: people, process, and technology. The number one mistake that organizations make is that we typically focus most of our time and attention on technology...and the least on people. In this session, we'll tackle the various collaboration "profiles" in modern work, and how we can better leverage our technology to drive better people outcomes.
20 Microsoft Teams Productivity Tips that You've Probably Never Used (But Sho...Christian Buckley
Presented at Commsverse 2022
In this fun and informative session, Microsoft RD & MVP Christian Buckley will share 20 of his favorite Microsoft Teams productivity tips, with a focus on personal productivity. While there may be a few you're currently using, attendees should walk away with at least 4 or 5 gems that can have an immediate impact on their own (and their team’s) productivity.
Presentation shared with the Melbourne Australia-based #M365 Adoption User Group on January 31st, 2022.
Abstract: As organizations investigate the Microsoft Viva offerings and begin to develop their own Employee Experience strategies, one common question is: What can I do today to prepare for these new solutions? In this session, we'll cover the 4 business areas of Microsoft Viva (Culture & Communications, Productivity & Wellbeing, Knowledge & Expertise, Skilling & Growth) and their current (pre-Viva deployment) state, and what can/should be done to prepare for Viva. In addition, we'll walk through the customer and partner resources available to organizations to help you develop a comprehensive strategy.
Presented on October 15, 2021 at the aMS Southeast Asia event (online) by Christian Buckley (@buckleyplanet), Microsoft MVP+RD and Microsoft GTM Director at AvePoint Inc.
Presented to the Minnesota Microsoft 365 User Group (https://mn365.org/) on June 14th, 2021 by Christian Buckley (@buckleyplanet) and Tom Duff (@duffbert), covering 20 of our favorite hints and tips for the M365 platform, including SharePoint, Teams, Outlook, OneNote, PowerPoint, and more!
20 M365 Productivity Tips That You've Probably Never Used (But Should)Christian Buckley
Sometimes you attend sessions that cover deep and complex topics that require a lot of attention, thought, and work on the part of the attendee… and then there is this one. Presented April 28th, 2021 as part of the M365 Virtual Marathon event.
In this fun and informative session, Microsoft MVP+RD Christian Buckley will present some of his favorite Microsoft 365 Productivity tips. The tips shared will focus on personal productivity, spanning the entire M365 platform (Yammer, SharePoint Online, Office ProPlus, etc).
Attendees should walk away with two or three gems that could change the way they work on a daily basis.
In this latest installment of the M365 Productivity Tips series, Tom Duff (@duffbert) and Christian Buckley (@buckleyplanet) return with another head-to-head battle of the Microsoft Office and Office 365 productivity hints and tips, recorded December 29th, 2020 with participants voting on each round.
Follow us on Twitter for future webinars and sessions where we'll share more great tips, and be sure to follow the CollabTalk YouTube channel at https://youtube.com/c/collabtalk
In this latest installment of the M365 Productivity Tips series, Tom Duff (@duffbert) and Christian Buckley (@buckleyplanet) return with another head-to-head battle of the Microsoft Office and Office 365 productivity hints and tips, recorded November 24th, 2020 with participants voting on each round.
Follow us on Twitter for future webinars and sessions where we'll share more great tips, and be sure to follow the CollabTalk YouTube channel at https://youtube.com/c/collabtalk
Microsoft RD and MVP Christian Buckley (@buckleyplanet) and Tom Duff (@duffbert) go head-to-head to share some of their favorite Microsoft Office and Office 365 productivity tips. Captured on October 27th, 2020 as a CollabTalk webinar, and part of our ongoing productivity series.
20 Microsoft 365 Productivity Tips That You've Probably Never Used (But Should)Christian Buckley
20 of my favorite Microsoft 365 productivity tips across multiple workloads, providing a variety of individual and team benefits. Presented at the North American Collab Summit (#collabsummit) in Branson, MO on September 29th, 2020. This is a collection of hints & tips presented by Microsoft RD+MVP Christian Buckley (@buckleyplanet) and Tom Duff (@duffbert) as a part of the M365 Productivity Tips webinar series, which you can find at https://youtube.com/c/collabtalk/
Ordering the Chaos: Combatting Teams and SharePoint Content SprawlChristian Buckley
Egnyte webinar on the problem of sprawl in Microsoft 365, specifically within SharePoint, Microsoft Teams, and OneDrive workloads. Held August 6th, 2020 with Christian Buckley, Microsoft MVP+RD and Founder of CollabTalk LLC, Stephen Hand, Director of IT and Cybersecurity at Tilson, and Kyle Wallstedt, Sr. Solutions Architect with Egnyte. You can watch the entire presentation on-demand at https://pages.egnyte.com/ContentSprawlWebinar-Video.html
Building a More Diverse Workforce in the Partner ChannelChristian Buckley
A research-based practice development playbook and resource set to help Microsoft partners recruit and retain a more diverse workforce. Authored by Barb Levisay, with research conducted by CollabTalk LLC and the BYU Marriott School of Management and commissioned by Hewlett-Packard Enterprise, Tech Data, and Microsoft.
You can find additional CollabTalk research links and downloads at https://www.buckleyplanet.com/2019/12/collabtalk-research-link-list.html
In this latest installment of the M365 Productivity Tips series, Tom Duff (@duffbert) and Christian Buckley (@buckleyplanet) return with another head-to-head battle of the Microsoft Office and Office 365 productivity hints and tips, recorded June 23rd, 2020 with viewers voting on each round.
Follow us on Twitter for future webinars and sessions where we'll share more great tips, and be sure to follow the CollabTalk YouTube channel at https://youtube.com/c/collabtalk
20 More Tips to Improve Productivity with Microsoft TeamsChristian Buckley
Presentation delivered via webinar on June 18th, 2020 by Russ Basiura (@russbasiura), a Microsoft Teams Evangelist at Accel365, and Christian Buckley (@buckleyplanet) a Microsoft MVP and Regional Director and the Founder of CollabTalk LLC. In this session, we share another 20 of our favorite productivity tips to help you get more out of the #MicrosoftTeams platform, adding onto the 20 tips we provided in another session in May.
20 Microsoft 365 Tips You've Probably Never Used (But Should)Christian Buckley
Presentation from the Microsoft 365 Virtual Summit on May 28th, 2020. This was a collection of tips gathered through my ongoing webinar series with Tom Duff (@duffbert), which you can find out about at https://www.buckleyplanet.com/2019/03/o365-productivity-tips-links.html
Builder.ai Founder Sachin Dev Duggal's Strategic Approach to Create an Innova...Ramesh Iyer
In today's fast-changing business world, Companies that adapt and embrace new ideas often need help to keep up with the competition. However, fostering a culture of innovation takes much work. It takes vision, leadership and willingness to take risks in the right proportion. Sachin Dev Duggal, co-founder of Builder.ai, has perfected the art of this balance, creating a company culture where creativity and growth are nurtured at each stage.
State of ICS and IoT Cyber Threat Landscape Report 2024 previewPrayukth K V
The IoT and OT threat landscape report has been prepared by the Threat Research Team at Sectrio using data from Sectrio, cyber threat intelligence farming facilities spread across over 85 cities around the world. In addition, Sectrio also runs AI-based advanced threat and payload engagement facilities that serve as sinks to attract and engage sophisticated threat actors, and newer malware including new variants and latent threats that are at an earlier stage of development.
The latest edition of the OT/ICS and IoT security Threat Landscape Report 2024 also covers:
State of global ICS asset and network exposure
Sectoral targets and attacks as well as the cost of ransom
Global APT activity, AI usage, actor and tactic profiles, and implications
Rise in volumes of AI-powered cyberattacks
Major cyber events in 2024
Malware and malicious payload trends
Cyberattack types and targets
Vulnerability exploit attempts on CVEs
Attacks on counties – USA
Expansion of bot farms – how, where, and why
In-depth analysis of the cyber threat landscape across North America, South America, Europe, APAC, and the Middle East
Why are attacks on smart factories rising?
Cyber risk predictions
Axis of attacks – Europe
Systemic attacks in the Middle East
Download the full report from here:
https://sectrio.com/resources/ot-threat-landscape-reports/sectrio-releases-ot-ics-and-iot-security-threat-landscape-report-2024/
JMeter webinar - integration with InfluxDB and GrafanaRTTS
Watch this recorded webinar about real-time monitoring of application performance. See how to integrate Apache JMeter, the open-source leader in performance testing, with InfluxDB, the open-source time-series database, and Grafana, the open-source analytics and visualization application.
In this webinar, we will review the benefits of leveraging InfluxDB and Grafana when executing load tests and demonstrate how these tools are used to visualize performance metrics.
Length: 30 minutes
Session Overview
-------------------------------------------
During this webinar, we will cover the following topics while demonstrating the integrations of JMeter, InfluxDB and Grafana:
- What out-of-the-box solutions are available for real-time monitoring JMeter tests?
- What are the benefits of integrating InfluxDB and Grafana into the load testing stack?
- Which features are provided by Grafana?
- Demonstration of InfluxDB and Grafana using a practice web application
To view the webinar recording, go to:
https://www.rttsweb.com/jmeter-integration-webinar
Essentials of Automations: Optimizing FME Workflows with ParametersSafe Software
Are you looking to streamline your workflows and boost your projects’ efficiency? Do you find yourself searching for ways to add flexibility and control over your FME workflows? If so, you’re in the right place.
Join us for an insightful dive into the world of FME parameters, a critical element in optimizing workflow efficiency. This webinar marks the beginning of our three-part “Essentials of Automation” series. This first webinar is designed to equip you with the knowledge and skills to utilize parameters effectively: enhancing the flexibility, maintainability, and user control of your FME projects.
Here’s what you’ll gain:
- Essentials of FME Parameters: Understand the pivotal role of parameters, including Reader/Writer, Transformer, User, and FME Flow categories. Discover how they are the key to unlocking automation and optimization within your workflows.
- Practical Applications in FME Form: Delve into key user parameter types including choice, connections, and file URLs. Allow users to control how a workflow runs, making your workflows more reusable. Learn to import values and deliver the best user experience for your workflows while enhancing accuracy.
- Optimization Strategies in FME Flow: Explore the creation and strategic deployment of parameters in FME Flow, including the use of deployment and geometry parameters, to maximize workflow efficiency.
- Pro Tips for Success: Gain insights on parameterizing connections and leveraging new features like Conditional Visibility for clarity and simplicity.
We’ll wrap up with a glimpse into future webinars, followed by a Q&A session to address your specific questions surrounding this topic.
Don’t miss this opportunity to elevate your FME expertise and drive your projects to new heights of efficiency.
Software Delivery At the Speed of AI: Inflectra Invests In AI-Powered QualityInflectra
In this insightful webinar, Inflectra explores how artificial intelligence (AI) is transforming software development and testing. Discover how AI-powered tools are revolutionizing every stage of the software development lifecycle (SDLC), from design and prototyping to testing, deployment, and monitoring.
Learn about:
• The Future of Testing: How AI is shifting testing towards verification, analysis, and higher-level skills, while reducing repetitive tasks.
• Test Automation: How AI-powered test case generation, optimization, and self-healing tests are making testing more efficient and effective.
• Visual Testing: Explore the emerging capabilities of AI in visual testing and how it's set to revolutionize UI verification.
• Inflectra's AI Solutions: See demonstrations of Inflectra's cutting-edge AI tools like the ChatGPT plugin and Azure Open AI platform, designed to streamline your testing process.
Whether you're a developer, tester, or QA professional, this webinar will give you valuable insights into how AI is shaping the future of software delivery.
Kubernetes & AI - Beauty and the Beast !?! @KCD Istanbul 2024Tobias Schneck
As AI technology is pushing into IT I was wondering myself, as an “infrastructure container kubernetes guy”, how get this fancy AI technology get managed from an infrastructure operational view? Is it possible to apply our lovely cloud native principals as well? What benefit’s both technologies could bring to each other?
Let me take this questions and provide you a short journey through existing deployment models and use cases for AI software. On practical examples, we discuss what cloud/on-premise strategy we may need for applying it to our own infrastructure to get it to work from an enterprise perspective. I want to give an overview about infrastructure requirements and technologies, what could be beneficial or limiting your AI use cases in an enterprise environment. An interactive Demo will give you some insides, what approaches I got already working for real.
Search and Society: Reimagining Information Access for Radical FuturesBhaskar Mitra
The field of Information retrieval (IR) is currently undergoing a transformative shift, at least partly due to the emerging applications of generative AI to information access. In this talk, we will deliberate on the sociotechnical implications of generative AI for information access. We will argue that there is both a critical necessity and an exciting opportunity for the IR community to re-center our research agendas on societal needs while dismantling the artificial separation between the work on fairness, accountability, transparency, and ethics in IR and the rest of IR research. Instead of adopting a reactionary strategy of trying to mitigate potential social harms from emerging technologies, the community should aim to proactively set the research agenda for the kinds of systems we should build inspired by diverse explicitly stated sociotechnical imaginaries. The sociotechnical imaginaries that underpin the design and development of information access technologies needs to be explicitly articulated, and we need to develop theories of change in context of these diverse perspectives. Our guiding future imaginaries must be informed by other academic fields, such as democratic theory and critical theory, and should be co-developed with social science scholars, legal scholars, civil rights and social justice activists, and artists, among others.
Epistemic Interaction - tuning interfaces to provide information for AI supportAlan Dix
Paper presented at SYNERGY workshop at AVI 2024, Genoa, Italy. 3rd June 2024
https://alandix.com/academic/papers/synergy2024-epistemic/
As machine learning integrates deeper into human-computer interactions, the concept of epistemic interaction emerges, aiming to refine these interactions to enhance system adaptability. This approach encourages minor, intentional adjustments in user behaviour to enrich the data available for system learning. This paper introduces epistemic interaction within the context of human-system communication, illustrating how deliberate interaction design can improve system understanding and adaptation. Through concrete examples, we demonstrate the potential of epistemic interaction to significantly advance human-computer interaction by leveraging intuitive human communication strategies to inform system design and functionality, offering a novel pathway for enriching user-system engagements.
LF Energy Webinar: Electrical Grid Modelling and Simulation Through PowSyBl -...DanBrown980551
Do you want to learn how to model and simulate an electrical network from scratch in under an hour?
Then welcome to this PowSyBl workshop, hosted by Rte, the French Transmission System Operator (TSO)!
During the webinar, you will discover the PowSyBl ecosystem as well as handle and study an electrical network through an interactive Python notebook.
PowSyBl is an open source project hosted by LF Energy, which offers a comprehensive set of features for electrical grid modelling and simulation. Among other advanced features, PowSyBl provides:
- A fully editable and extendable library for grid component modelling;
- Visualization tools to display your network;
- Grid simulation tools, such as power flows, security analyses (with or without remedial actions) and sensitivity analyses;
The framework is mostly written in Java, with a Python binding so that Python developers can access PowSyBl functionalities as well.
What you will learn during the webinar:
- For beginners: discover PowSyBl's functionalities through a quick general presentation and the notebook, without needing any expert coding skills;
- For advanced developers: master the skills to efficiently apply PowSyBl functionalities to your real-world scenarios.
Accelerate your Kubernetes clusters with Varnish CachingThijs Feryn
A presentation about the usage and availability of Varnish on Kubernetes. This talk explores the capabilities of Varnish caching and shows how to use the Varnish Helm chart to deploy it to Kubernetes.
This presentation was delivered at K8SUG Singapore. See https://feryn.eu/presentations/accelerate-your-kubernetes-clusters-with-varnish-caching-k8sug-singapore-28-2024 for more details.
Slack (or Teams) Automation for Bonterra Impact Management (fka Social Soluti...Jeffrey Haguewood
Sidekick Solutions uses Bonterra Impact Management (fka Social Solutions Apricot) and automation solutions to integrate data for business workflows.
We believe integration and automation are essential to user experience and the promise of efficient work through technology. Automation is the critical ingredient to realizing that full vision. We develop integration products and services for Bonterra Case Management software to support the deployment of automations for a variety of use cases.
This video focuses on the notifications, alerts, and approval requests using Slack for Bonterra Impact Management. The solutions covered in this webinar can also be deployed for Microsoft Teams.
Interested in deploying notification automations for Bonterra Impact Management? Contact us at sales@sidekicksolutionsllc.com to discuss next steps.
1. Security, Administration and Governance
for SharePoint On-Premises, Online,
and Everything In-Between
Steve Marsh, Director of Product Marketing, Metalogix
Christian Buckley, Office365 MVP and Managing Director, GTconsult
1
2. Steve Marsh
Director of Product Marketing
at Metalogix
stevem@metalogix.com
www.metalogix.com
@drstevemarsh
Christian Buckley
Managing Director at GTconsult
and Office365 MVP
cbuck@gtconsult.com
www.gtconsult.com and
www.buckleyplanet.com
@buckleyplanet
3. Serious Tools. For Serious Collaboration.
At Metalogix, our Continuing Mission
is to improve the use and performance
of Enterprise Content to power
knowledge sharing and collaboration.
14,000+ customer licenses shipped
Fastest Growing and Largest ISV.
Complete & Best-of-Breed tools for
mission-critical collaboration platforms.
We are committed to your
Success with Collaboration
across Exchange, SharePoint
and the Cloud.
3
4.
5. Managing SharePoint
On-Premises vs. Online
5
What we’ll cover today:
• The evolution of SharePoint management
• What’s different about SharePoint Online
• Considerations for your transition to the cloud
• Considerations for managing a hybrid solution
8. Cloud Infrastructure Options
Private Cloud Hybrid Cloud
Public Cloud
8
Infrastructure
maintained solely
for customer
On premises or off
Managed by the
customer, or by a
3rd party hoster
Multiple
infrastructure
options
Components both
on premises and off
premises
Management spread
between customer
and 3rd party hosters
Infrastructure
shared by multiple
customers
Off premises
Managed by 3rd
party on behalf of
customers
10. 10
Partner Hosted Private
Cloud
• Dedicated environment
• Externally hosted
• Externally or internally
managed
• Internally designed
Self Hosted
Private Cloud
• Dedicated environment
• Internally hosted
• Internally managed
• Internally designed
Shared or Dedicated
Public Cloud
• Shared or dedicated
environment
• Externally hosted
• Externally managed
• Externally designed
Public Dedicated Cloud
• Partially or fully dedicated
• Externally hosted
• Externally or internally managed
• Minimal customization
Traditional
on premises
Ye Olde Build vs. Buy argument
11. What are the 5 most common
SharePoint management
concerns?
11
12. 1. Defining (and communicating)
policies and procedures
Always start with non-technical elements
Develop a security policy
Implement a training plan for end users
Develop a strategy for ensuring
users know what content
is confidential
12
34% of IT administrators said that
they'd "sneaked a peek" at
documents they weren't authorized
to view, including employee details
and salary information (DarkReading)
13. 2. Failure to implement any kind of
permissions best practices
Apply permissions using Least Privileged principles
Don’t give users Direct Access
Embrace SharePoint Groups and/or Active Directory Groups
Ensure Appropriate Use of the Authenticated Users Group
Clean up Orphan Users
Use Broken Inheritance Responsibly
Revoke permissions quickly
13
14. 3. Failure to regularly audit access
to content and sites
Are we adhering to Compliance or Governance requirements?
Who has been accessing specific content?
How often are specific sites being accessed?
What features of SharePoint are being used?
Are we managing the volume of log data?
14
15. 4. Failure to monitor changes to
15
security settings
SharePoint security requirements change
over time
Ensure users are continuing to adhere to
security policies
Prevent users from causing havoc
We need to plan how we will stay on top of
changes
16. 5. Failure to empower users and admins with
the right tools and permissions
Rapid provisioning of sites and permissions
Find your responsible business content
owners
Enable and Equip them to manage access to
their content
Ensure management access is limited to those
with appropriate permissions
Segment your administration responsibilities
– Power Users, business owners
16
17.
18. Out of the Box Admin Toolkit
18
The Usual Three Suspects
Permissions Management
Reporting & Insight – e.g. usage, growth
Responding to Audit requests
Clean-up of sites and content
19. Managing Permissions
19
Farm Admin is Site Collection Admin
AD v SP Groups
Broken Inheritance
Direct Permissions
Misuse of “Authenticated Users”
Anonymous Access
20. Auditing Usage in SharePoint
20
Beware of the large log file
Beware of the “disappearing” log file
Reactive v Proactive
Be prepared for lots of mouse clicks
Brush up on your Excel skills
Brush up on your SSRS skills
25. The Security and Compliance Gap
25
36 percent of SharePoint users
are breaching security policies-
CMSWire
A survey revealed that 79 percent of the
respondent said that they stored sensitive or
confidential information on the SharePoint
platform - CMSWire
Only 18 percent of
enterprises use technical
controls to prevent access to
sensitive information. Most
— 73 percent — rely on
written policies or informal
understandings with their
workforce - CMSWire
“60% of organizations have yet to bring
SharePoint into line with existing data
compliance policies.” – AIIM
Two-thirds of SharePoint-using
companies in a recent survey have
admitted to having ‘no active
security policy’ in place -Emedia
26. The SharePoint Governance Gap
view SharePoint Governance as critical have a well defined strategy
26
67%
26%
80%
70%
60%
50%
40%
30%
20%
10%
0%
- Redmond Magazine Survey, 2013
29. Tactical Team Responsibilities
Operations Team
• Help Enforce Governance
Plan
• Manage Routine
Maintenance Tasks:
• Nightly Backups
• Usage Monitoring & Analysis
• Scheduled Task Validation
• Security Release & System
Upgrades
Support Team
• Create Support
System with SLA’s
• Respond to
questions, bugs and
other issue resolution
• Provide typical
SharePoint Admin
roles such as:
• Site Provisioning
• Security
Permissions for
users and groups
Development Team
• New features and
program
management while
adhering to
standards.
• Develop customized
& personalized
solutions for
departments &
division sites.
Whose job will be changing the most?
From Office365: Is Governance Affected and Where Do We Start? By Stacy L. Deere-Strole
30. Tactical Team Responsibilities
Operations Team
• Help Enforce Governance
Plan
• Manage Routine
Maintenance Tasks:
• Nightly Backups
• Usage Monitoring & Analysis
• Scheduled Task Validation
• Security Release & System
Upgrades
• Oracle & DBA Role will be
eliminated
• Active Directory Role could
change (Ping Identity, FBA, etc.)
• No Equipment to Support
Support Team
• Create Support
System with SLA’s
• Respond to
questions, bugs and
other issue resolution
• Provide typical
SharePoint Admin
roles such as:
• Site Provisioning
• Security
Permissions for
users and groups
Development Team
• New features and
program
management while
adhering to
standards.
• Develop customized
& personalized
solutions for
departments &
division sites.
From Office365: Is Governance Affected and Where Do We Start? By Stacy L. Deere-Strole
31. Impacts of Office 365
In some ways, it simplifies
Governance
SharePoint and Exchange are
primarily affected
Biggest impact of 365 has is on
sizing limits
Data sprawl must be watched
more carefully in Office 365 to
avoid hitting capacity limits!
Feature Specifications
Storage (pooled)
10 GB per user
500 MB per enterprise user
5 TB per Company
Site collection
storage quotas
1 TB
OneDrive for
Business storage
allocation
1 TB
Site collections
per tenant
500,000
Mailbox Size 25 gig
From Office365: Is Governance Affected and Where Do We Start? By Stacy L. Deere-Strole
32. Management Shell
SharePoint Online Management Shell is a Windows PowerShell module that
you can use to efficiently manage SharePoint Online users, sites, site
collections, and organizations
You can find a list of
available cmdlets
here (TechNet)
33. Simple mode Admin experience
When you’re in Simple mode in the SharePoint Online admin center, the left-hand navigation
shows only site collections, user profiles, and settings.
35. Streamlined Admin tasks
Easier to add users, auto assign available licenses, reset passwords,
and manually set passwords (instead of auto generated)
36. Creating information
management policies
Create a policy to use on multiple content types within a site collection.
Create a policy for a site content type.
Create a policy for a list or library. (location-based retention policy)
39. Adjusting to Office 365 Updates
No access to Correlation errors or backend.
No ability to troubleshoot.
The continual updates to the site can also cause strange errors.
You may have to use different management tools.
Moving to Office 365 means giving up some level of control. For
example, you won't have any control over the patch
management process, software upgrades, and other similar
administrative tasks.
39
40.
41. Factors in your hybrid planning
Location / facilities
Software licenses and support
Hardware and maintenance
Onsite support, personnel skills
Level of customization
Governance, auditing, security, compliance
Disaster Recovery and Business Continuity
Upgrades and migration
41
42. On Premises Cloud Hybrid
Need space and
maintenance planning Most likely provided
42
Licensing costs, but also
upgrades and ongoing
support
Included in vendor-hosted
solutions
Need to purchase,
support and maintain,
and upgrade as
platform matures
Included in vendor-hosted
solutions
Administrative,
developer, and end user
skills and training
Still requires
administrative and
possibly dev skills, end
user training
Need space and
maintenance planning
Licensing costs, but also
upgrades and ongoing
support
Need to purchase,
support and maintain,
and upgrade as
platform matures
Administrative,
developer, and end user
skills and training
43. On Premises Cloud Hybrid
43
Full control
Limited to none in SaaS,
some control over PaaS,
full control over IaaS
Limited ability to
integrate depending on
SaaS, PaaS, or IaaS
Many limitations OTB,
but very robust tools
from partners Limited
Very complex across
on prem and cloud
components, very
manual
Needs to be planned,
limited features OTB Defined in SLAs
Some OTB capabilities, 3rd
party for tighter control
and predictability
Microsoft
recommends 3rd party
tools
Very complex across
on prem and cloud
components, very
manual
Some OTB capabilities, 3rd
party for tighter control
and predictability
44. Hybrid Health Warning!
44
Search Experience Limitations
Authentication Challenges
Lack of “Global” Navigation
Broken User Experience?
Different Release Schedules
As Complexity Increases the
Inherent Weaknesses in the
Out of the Box Tools will be
Magnified! (1+1=5)
46. 46
Best Practices
Focus on the user experience
Make governance a priority
Understand how your common management tasks scale across your online
and on-premises systems
Clarify and document your permissions, information architecture, templates,
content types, taxonomy -- and ownership of each
First define what policies, procedures, and metrics are needed to manage
your environment, and then look at what is possible across your various tools
and platforms
47. ControlPoint: Security and Compliance
Objectives Benefits
47
Minimize or eliminate security breaches &
unauthorized access to sensitive content
Meet compliance requirements for access
control
Anticipate future IT needs to manage at scale
Eliminate human error with policy driven
security across SharePoint farms
Mitigate risk of data loss due to unauthorized
access to content
Provide audit trails of content access
Provide details of content growth and user
activity
Provide automation of governance policies
48. 30 Day Trial of ControlPoint
www.metalogix.com/controlpoint
Governance Best Practices E-Book
http://www.metalogix.com/Resources/Promotions/ControlPoint/White-Papers-and-
E-books/SharePoint-Governance-Best-Practices.aspx
5 Step Plan for Securing SharePoint E-Book
http://www.metalogix.com/Resources/Promotions/ControlPoint/White-Papers-and-
E-books/5-Step-Plan-To-Securing-SharePoint.aspx
Recorded Webinar – SharePoint Permissions Audits,
Reports & Policy Enforcement
http://www.metalogix.com/Resources/Promotions/ControlPoint/recordings/14
0925-us-cp-wb-sharepoint-permissions-audits-reports-and-policy-enforcements
48
49. Thank You
Steve Marsh
Director of Product Marketing
at Metalogix
stevem@metalogix.com
www.metalogix.com
@drstevemarsh
Christian Buckley
Managing Director at GTconsult
and Office365 MVP
cbuck@gtconsult.com
www.gtconsult.com and
www.buckleyplanet.com
@buckleyplanet
Decisions need to be made about build or buy, out source or keep in house
Can’t restrict people from “collaborating” – that’s why we have SP - 34% of respondents also said they'd never even considered the security implications surrounding SharePoint – consider including how to share content as part of the strategy since people will. put clear policies in place regarding how information can be shared, and then to monitor access and enforce policy compliance
Training - 92% agreed that removing information from SharePoint made it less secure, but 30% were willing to take that risk "if it helps me get the job done."
Classify sites as confidential or non-confidential – sensitivity level – maybe it’s customer or partner focused sites vs intranet sites
Yet the study discovered that 65% of respondents are not yet marking any of their data. A very low 9% of respondents said they protectively mark all emails, and the same percentage said they do the same for all documents. Only 17% of respondents said they mark all email and documents
Demo –
Permissions Report
Highlight how someone gets permissions
Show users with Direct Permissions
Show Cleanup User Permissions
Show Authenticated Users
Orphan User
Revoke Permissions
From pervious slide – show tagging sites to show confidential, etc
Demo
Audit log report
Site or Site Collection features
Talk about archiving the audit log
Demo
CP alerts for permissions changes - Receive alerts when changes are made
CP policies - Prevent users from causing havoc
If your organization were only to implement one SharePoint site, administration would be a breeze. There would always be a clear path of what is happening and how to get from point A to point B.
But none of us administrate one site.
The good news is your organization is committed to SharePoint.
The bad news is broad adoption breeds complexity. The more engaged your users, the more work it requires to maintain visibility and control.
Think of it like a highway– one that is constantly growing, paths evolving, visitors changing…
Out of the box tools don not adequately meet the needs of SharePoint Administrators for the modern SharePoint deployment.
Permissions management is in siloes for individual site collections, sites or lists.
Broken inheritance when used properly is good, when used incorrectly is a security nightmare.
Ability to know who accessed what content, when di they access something or how often is nearly impossible to obtain
Insider threats, compliance rules and regulations are increasingly difficult to manage or meet
If the percentages here are extrapolated across the entire SharePoint user set, then there is a significant problem here
In more organizations the corn maze of SharePoint creates a governance gap.
Startling Truth:
67% of organizations view SharePoint Governance as critical but only 26% have a well defined strategy (Source: Axceler Governance Benchmark Survey of 1,000+ SharePoint Administrators)
The Gap exists because without the right tools it’s HARD not to get lost in the maze. And the result is not only a lot of time is wasted trying to pull data from across multiple sites & farms – but policy enforcement becomes impossible.
But there is light shining on the maze.
Axceler clients rate better on the SharePoint Maturity Spectrum because organizations with 3rd party tools (such as Axceler) are 3X as likely to run regular audits and conduct other governance best practice activities…because they now have the capability to do so.
A failure of policy, inadequate procedures and lack of technical enforcement can often lead to serious data leaks
These factors will help you decided how much your own organization can support, as well as help you determine the suitability of vendors